We are looking for someone who is: - reliable - detail-oriented - proactive - comfortable with online tools - able to communicate clearly in English This role may include: - internet research - email management - scheduling - customer communication - AI tools usage - social media assistance - simple operational tasks Please apply with your interests. New freelancers are welcome.

Seeking a versatile virtual assistant with medical and social media skills. Responsibilities include calling patients back, scheduling appointments, and managing social media platforms like TikTok. The ideal candidate will have strong communication and organizational skills to efficiently handle tasks and ensure smooth operations.

As a small software company, we are seeking a Virtual Assistant (VA) or customer service professional to handle routine document and contract processing. Candidates must have at least a high school diploma and be able to maintain reliable communication with the company while working remotely. Work can begin on July 1st; the workload is approximately 15 hours per month, and payment is made on the last day of each month.

THP Builders is a residential remodeling and construction company serving Chicago's North Shore and surrounding suburbs. We are seeking a highly organized Part-Time Virtual Administrative Assistant to support lead management, customer communication, project coordination, and general administrative operations. Initial Responsibilities: • Follow up with incoming leads by phone, text, and email • Schedule appointments and consultations • Maintain customer databases and CRM records • Coordinate communication with architects, designers, and consultants • Track proposal status and customer follow-up • Assist with permit and document organization • Prepare project and meeting information for management • Organize electronic files and records • Provide general administrative support to the owner Preferred Skills: • Excellent written and verbal communication • Strong organizational skills • Customer service experience • Scheduling and administrative support experience • Proficiency with email, spreadsheets, and online software • Construction, remodeling, real estate, or architectural experience is a plus Position Details: • Part-time • Remote position • Flexible hours • Opportunity for long-term growth Application Requirements: • Resume • Relevant experience • Hourly rate • Availability • Brief description of administrative and customer service experience THP Owner Notes This version is intended to start collecting candidates immediately. Responsibilities may be expanded later to include permit coordination, architect communication, project administration, CRM management, and client follow-up systems.

We are seeking a dedicated and experienced Virtual Assistant with extensive knowledge of GoHighLevel and Jobber to serve as the front-line support for our business operations. You will be responsible for managing client communications, automating workflows, and ensuring smooth operations. Your role will be essential in helping us streamline our processes and enhance client satisfaction. If you are detail-oriented, proactive, and have a strong understanding of GoHighLevel and Jobber, we would love to hear from you!

Executive Virtual Assistant (President Support + Sales Operations) Ongoing contract, up to 20 hours per week About ILM Professional Services At ILM Professional Services, we don't just build software; we craft solutions that transform businesses and lives. Our commitment to excellence, empathy, and innovation is at the heart of everything we do. By fostering a culture that values lifelong learning, inclusivity, and integrity, we empower our team to create impactful solutions that meet our clients' true needs. Join us in our mission to be the most trusted ally in the technology landscape, where every interaction is a step towards a brighter, more connected future. Position Overview ILM is hiring an Executive Personal Assistant (PA) to support the President and bring structure, focus, and execution discipline across day-to-day leadership, sales operations, and cross functional coordination. This role is a force-multiplier: you will convert priorities into clear plans, capture actions and follow-ups in our systems, and ensure commitments turn into completed outcomes. This is not a basic admin role. The PA will act as the President’s operating partner, helping run a weekly operating rhythm across Sales, Marketing, Technology, Human Resources, and Recruiting. Key Responsibilities Executive Operating System & Planning • Own the President’s calendar, email triage, and daily priorities; proactively protect focus time and reduce context switching. • Run a weekly planning cadence: align priorities, define outcomes, and publish a simple weekly plan (Top 5 priorities, key meetings, deadlines). • Prepare the President for 1:1s and key meetings: confirm objectives, create agendas, gather pre-reads, and ensure decisions are captured. • Extract tasks and commitments from conversations and convert them into organized action lists with owners, deadlines, reminders, and follow-ups. • Maintain a real-time executive task dashboard (daily/weekly) that gives visibility to what is in progress, what is blocked, and what is next. • Drive closure: ensure open loops are completed or consciously deprioritized. Sales Support & CRM Discipline • Schedule client meetings and interviews, including calendar invites, agendas, reminders, and logistics (including lunch reservations when needed). • Maintain sales hygiene in CRM: enter deal details, notes, next steps, owners, due dates, and follow-up tasks within 24 hours of activity. • Post-meeting follow-through: organize recordings, summarize outcomes, document action items, and ensure next meetings are scheduled. • Coordinate candidate interviews with clients; send resumes and concise candidate summaries; track interview outcomes and next steps. • Manage contract workflows: send contracts via DocuSign, track signatures, store executed contracts in SharePoint, and maintain a contract/extension tracker. • Proactively manage extensions: trigger reminders and coordinate internal follow-up at least 6 weeks prior to contract end dates. • Support relationship-building efforts such as client gifts and holiday outreach by researching preferences and coordinating delivery. Employee & Leadership Support • Coordinate recurring employee 1:1s with the President; send agendas, reminders, and pre work prompts to drive productive conversations. • Capture notes and distribute clear action items after 1:1s (owners, deadlines, follow-ups). • Maintain the President’s direct-report task tracker and ensure weekly follow-through. • Support company-wide performance processes (360 reviews for managers): scheduling, documentation, reminders, and completion tracking. • Coordinate internal meetings: weekly leadership cadence, Scrum notes distribution, and twice-yearly all-company meetings. • Draft executive communications as requested (anniversary messages, year-end updates, employee recognition). • Coordinate employee appreciation and gifting initiatives. Qualifications Experience • 5+ years of high-ownership Personal Assistant in a small business environment. • Demonstrated experience building structure for an unstructured environment: weekly planning, action tracking, and follow-up discipline. • Experience supporting Sales operations and CRM hygiene. • Exposure to professional services, consulting, software/technology, or technical teams is preferred. • Experience coordinating across departments (Sales, Marketing, Technology, HR/Recruiting). Core Skills • Extreme organization and follow-through: you create clarity, set cadence, and close loops. • Strong written communication: crisp agendas, meeting notes, and executive-ready summaries. • Meeting and calendar mastery: you anticipate conflicts, sequence priorities, and protect focus time. • Operational judgment and discretion: you handle sensitive information with integrity and professionalism. • System builder mindset: you design lightweight processes that reduce chaos and increase throughput. • Proactive ownership: you do not wait to be told; you identify what is missing and take action. Tools & Working Style • Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and SharePoint. • Comfort with DocuSign (or equivalent e-signature tools). • Comfort with AI tools for summarization and drafting (e.g., meeting transcript cleanup) while maintaining confidentiality standards. • Ability to work in a fast-changing environment, manage multiple threads, and maintain calm execution under pressure. Core Values and Culture Fit Candidates must demonstrate a strong commitment to ILM’s core values of excellence, integrity, lifelong learning, perseverance and mutual respect. We are looking for a driven individual who embodies an entrepreneurial spirit, is self-motivated, and takes initiative. A passion for technology and a desire to create a positive impact through innovative solutions are essential.

Marketing Virtual Assistant | Email Marketing Agency | US/Canada Only Looking for a detail-oriented Virtual Assistant to support our small email marketing team. This role focuses on platform management and administrative tasks. Hourly Contract Required Location: United States or Canada Key Responsibilities: - Platform management (Klaviyo, Kajabi, ClickUp) - Content formatting and scheduling - Basic graphic creation in Canva - Task management and documentation - Email campaign scheduling - YouTube/social media content management - Report generation and data entry Required Skills: - 1+ yaer Virtual Assistant experience or digital marketing experience - Familiarity with marketing platforms (Klaviyo experience preferred) - Strong organizational and documentation skills - Excellent written English communication - Experience with task management systems - Attention to detail Must-Have Tools Experience: - ClickUp or similar project management tools - Google Workspace - Canva - Basic understanding of email marketing platforms Bonus Skills: - Klaviyo platform experience - Kajabi familiarity - Social media management experience This is an administrative support role ideal for someone who: - Is comfortable following established processes - Enjoys platform management and organizational tasks - Can work independently with clear guidance - Has experience in marketing tool administration To Apply: 1. Share your relevant platform experience 2. Provide examples of similar VA work 3. Confirm your location (US/Canada only) 4. Include your typical availability

I run a small family business and need an extra hand to help get things done. Looking for a sharp, resourceful virtual assistant who can take a list of open projects and start moving them forward without a lot of handholding. **What you'll work on:** - Researching and vetting vendors - Calling and emailing vendors to gather quotes and availability - Presenting clear, organized recommendations with pricing comparisons - Researching personal service providers and making appointments - Helping set up internal systems (shared staff calendar, AI workflow tools) - Drafting job postings and supporting recruiting for additional staff - Other admin and project coordination tasks as they come up **You're a strong fit if you:** - Are organized, proactive, and great at independent research - Communicate clearly and professionally over phone, email and text - Can present findings in clean summaries or spreadsheets - Have prior experience as a virtual assistant or in a similar coordinator role *Preferred Pacific Standard Time Zone*

Hey! I need a virtual assistant to help with our online business. This is going to be a short project that includes multiple milestones. However, I will likely have more opportunities for you.

Need a VA who is US based for tasks that need calling & researching. This is to help the founder to do administrative work. Work will include research, calling vendors, getting pricing, etc. Working with our internal team which includes Ops manager, another admin team member for other tasks & marketing professional. Tasks will be clearly laid out with all the help you need. You must: - be fast-paced - have extensive EA/VA experience - use AI where applicable - A+ written communication - works well with founder style of working Role will start in a smaller capacity at first but can quickly grow into a bigger role as the company grows. About us: We're a venture backed startup backed by Netflix & TrueCar founders based in Dallas.