Virtual Assistant (Business Development & Operations) Black Crown Diesel is a growing mobile truck accessory installation company serving dealerships and commercial customers throughout the Tampa Bay area. We are looking for a reliable, organized, and professional Virtual Assistant to become the primary point of contact for dealerships and customers. This is a remote position with opportunities to grow as the company expands. Responsibilities * Make outbound calls to dealerships, fleet companies, and commercial businesses to introduce our services. * Schedule meetings and appointments for the owner with dealership managers and decision makers. * Follow up with leads through phone, email, and text. * Answer inbound customer calls and respond professionally to inquiries. * Coordinate technician schedules and customer appointments. * Track customer jobs from initial contact through completion. * Communicate with suppliers and vendors to verify part availability, order status, and shipping updates. * Keep customer information, dealership contacts, and job records organized and up to date. * Send estimates, invoices, appointment confirmations, and other customer communications when required. * Maintain CRM, spreadsheets, and company records with accurate information. * Identify opportunities for follow-up business with previous customers and dealerships. * Report daily activity, appointments set, follow-ups completed, and sales opportunities. Qualifications * Excellent verbal and written English communication skills. * Professional and confident phone presence. * Comfortable making outbound cold calls every day. * Strong organizational and time management skills. * Ability to work independently with minimal supervision. * Experience using Google Workspace or Microsoft Office. * Comfortable learning new software and business systems. * Reliable internet connection and quiet workspace. * Previous customer service, appointment setting, sales support, or virtual assistant experience is preferred. * Experience with CRM software is a plus. * QuickBooks experience is helpful but not required. What We’re Looking For We’re looking for someone who enjoys talking with people, solving problems, and keeping operations organized. You’ll often be the first impression customers and dealerships have of our company, so professionalism, reliability, and clear communication are essential. This position will work closely with the owner to help grow dealership relationships, improve customer experience, and keep daily operations running efficiently. As Black Crown Diesel continues to expand, there will be opportunities to take on additional responsibilities and grow with the company.

Manage and respond to emails Schedule appointments, inspections, and service calls Coordinate technicians and subcontractors Update Google Calendar and job schedules Follow up with customers and vendors Create and send invoices, proposals, and basic documents Organize files and maintain records Assist with customer service and administrative tasks Handle miscellaneous day-to-day tasks to free up management time

We're a growing boutique PR and marketing agency looking for a highly organized, proactive Executive Assistant who enjoys solving problems, conducting research, and keeping projects moving. This role is primarily behind the scenes. You won't be managing client relationships, but you'll play a critical role in helping our team stay organized and efficient. We're looking for someone who is naturally curious, detail-oriented, and excited to learn. While prior experience in PR or marketing isn't required, an interest in those fields is a big plus. Responsibilities: - Conduct online research and summarize findings - Manage calendars, reminders, and task lists - Organize projects and keep deadlines on track - Assist with contracts, invoices, and internal documentation - Help with social media scheduling and organization - Research media outlets, companies, and industry trends - Maintain spreadsheets and databases - Learn new software and systems quickly - Identify ways to improve processes and stay one step ahead What We're Looking For: - Exceptionally organized - Strong research skills - Naturally proactive and able to anticipate needs - Quick learner who enjoys figuring things out independently - Excellent written English - High attention to detail - Dependable and responsive - Comfortable juggling multiple projects - Interested in learning PR, marketing, branding, and social media over time Bonus Skills: - Canva - Google Sheets/Excel - ChatGPT - Basic social media knowledge - Capcut What Success Looks Like - We're hoping to find someone who wants to grow with us. While you'll start by supporting day-to-day operations, we'd love for you to gradually take ownership of research, social media, marketing tasks, and other responsibilities as your skills develop.

This could be anything from taking notes at meetings for me, scheduling things, sending me updates, making phone calls for me and everything in between. You’ll be properly prepared for each situation that may arise beforehand but sometimes things might be on the fly. I’ll just assign a few things as needed at first and then hopefully do more together

Hi there, I need someone that can do a few hours a week supporting random tasks including cleaning up emails, ordering things, booking things, researching things - main communication over slack!

Hi, I am starting a headshot photography pop up business that will only last 3 days. I need to collaborate with 3 venues rather than rent. I need someone to secure those 3 venues for me by either cold calling or cold emailing.

Hours: 2–3 hours per day (Monday–Friday, flexible within business hours) I’m looking for a dependable, organized Virtual Assistant to provide daily administrative support across several businesses. This is a long-term position for someone who enjoys keeping things organized, communicating professionally, and helping ensure nothing falls through the cracks. This is not a highly technical role. I’m looking for someone who is proactive, detail-oriented, and comfortable managing routine administrative tasks independently. Primary Responsibilities * Monitor and organize 3–5 email inboxes (two receive moderate to heavy daily traffic) * Sort emails by priority and flag items requiring attention * Draft simple email responses for review or send routine replies independently * Listen to and respond to voicemails when appropriate * Answer or return basic phone inquiries following provided guidelines * Create and assign tasks in ClickUp based on incoming emails and requests * Schedule meetings and appointments when requested * Send basic invoices using existing templates and systems * Keep calendars and communications organized * Follow up on outstanding items and help keep projects moving * Perform other general administrative tasks as needed Ideal Candidate * Excellent written English and professional communication skills * Highly organized with strong attention to detail * Comfortable managing multiple priorities throughout the day * Able to work independently with minimal supervision * Reliable and responsive during agreed-upon working hours * Experience with Gmail or Google Workspace and Outlook * Experience with ClickUp (or willingness to learn quickly) * Experience with calendars, scheduling, and basic invoicing * Previous Virtual Assistant or Administrative Assistant experience preferred Nice to Have * Experience supporting small businesses or entrepreneurs * Familiarity with Slack, Microsoft Teams, or similar communication tools * Basic understanding of business operations and customer service To Apply, Please include: * A brief introduction about yourself * Your relevant experience * Your availability and time zone * Examples of businesses or executives you’ve previously supported * The word “organized” at the beginning of your proposal so I know you’ve read the entire job description.

We're looking for a dependable and detail-oriented Virtual Administrative Assistant to support a small business owner with routine online administrative tasks. This is an ongoing position with a very light workload Tasks may include: * Completing online forms and applications * Internet research * Managing emails * Data entry * Uploading documents * Other general administrative tasks Most work will be completed independently using secure access to our business systems. We're looking for someone who is organized, trustworthy, responsive, and comfortable working with online tools. If this sounds like a good fit, we'd love to hear from you.

Texas Sports Academy is a K-12 school designed for serious student-athletes who want both elite academics and high-level athletic development. Students cover 2x the material in just 2 hours a day, using the same 2-Hour Learning model as Alpha Schools. That frees up their entire afternoon for serious training, where they work alongside former pro and D1 athletes coaching them at the highest standard. We are hiring a Virtual Assistant to support recruiting, with a focus on running first-round interview screenings and coordinating interviews across our open roles. You will partner directly with our Senior Talent Acquisition lead, screen candidates over video, capture clear notes, schedule and confirm every round of interviews, and keep candidates moving through the pipeline. This is a fully remote, full-time three-month contract with potential to extend based on performance and ongoing hiring needs. What You'll Do - Run First-Round Screenings: Conduct 20 to 30 minute video screenings against a defined scorecard for each open role, assessing fit against must-haves, motivation, and baseline capability. - Own Screening Notes and Recommendations: Write clear, structured notes and a recommendation on each candidate in our ATS so the hiring manager can make a fast, informed decision. - Coordinate Interviews End-to-End: Own scheduling across every round, coordinate calendars between candidates and multiple interviewers, send confirmations and reminders, handle reschedules, and make sure every interview happens on time with the right prep in place. - Manage Candidate Communication: Respond to candidates promptly and professionally, send follow-ups, and keep pipelines moving without candidates going cold. - Maintain ATS Hygiene: Keep candidate stages, notes, and statuses current in Workable so the pipeline reflects reality at all times. - Flag Standout and Concerning Signals: Surface strong candidates quickly and raise concerns early when a candidate does not meet the bar so we do not waste hiring manager time. - Meet daily to give updates on hiring pipeline

We are seeking a reliable virtual assistant to manage a growing Turo fleet. Responsibilities include handling guest inquiries, managing bookings, and ensuring smooth communication. The ideal candidate will have experience in customer service and be comfortable with administrative tasks. Attention to detail and excellent communication skills are essential.