Client Services & Operations Coordinator We are seeking a highly organized, exceptionally detail-oriented, and polished professional to oversee client engagements and ensure projects move smoothly from start to finish. This role is ideal for someone who naturally keeps track of deadlines, milestones, deliverables, people, and details. You should be confident interacting directly with clients, conducting professional meetings, coordinating team members, and ensuring nothing falls through the cracks. Pay: $20/hour Responsibilities: Coordinate with stakeholders, client facing, making sure that the project stays on task. Provide weekly updates, 5 hours per week. Not based on deliverables, must work all five hours weekly. Must meet with client once per week. Responsibilities Serve as a professional point of contact for assigned clients. Attend and help lead client meetings with confidence and professionalism. Track project milestones, deadlines, deliverables, and outstanding items. Maintain project timelines and ensure work continues moving forward. Follow up with team members on assignments and deadlines. Coordinate documents, information, approvals, and other project needs. Prepare meeting agendas, take clear notes, and document action items. Send polished client follow-ups and status updates. Identify delays, missing information, or potential issues before they become problems. Maintain organized client files, trackers, and internal records. Coordinate work across multiple team members and departments. Review deliverables for completeness, organization, and professional presentation. Keep leadership informed of progress, upcoming deadlines, and potential concerns. Who We're Looking For You are someone who notices the details other people miss and takes ownership of making sure things get done. Exceptionally detail-oriented and organized Polished, professional, and comfortable working directly with clients Excellent written and verbal communication skills Strong follow-through and accountability Comfortable managing multiple projects and competing deadlines Proactive and able to anticipate what needs to happen next Confident following up with team members and clients Able to identify problems and escalate them early Reliable, responsive, and consistent Comfortable working independently without constant supervision Able to maintain professionalism in a fast-paced environment What Success Looks Like At any given moment, you should be able to answer: Where does each project stand? What is due next? Who is responsible? What are we waiting on? What does the client need? Is anything at risk? The expectation is simple: nothing falls through the cracks. We are looking for someone who takes genuine pride in excellent execution, strong organization, professional communication, and providing an exceptional client experience.

I’m looking for a part-time virtual assistant with proven experience in real estate cold calling and appointment setting. This is a long-term position for approximately 5–8 hours per week. The right person will be confident on the phone, consistent with follow-up, and able to turn conversations into qualified appointments. Responsibilities - Make outbound calls to generate new leads - Follow up with leads by phone, text, and email - Qualify leads and set appointments - Calendar, email, and CRM management - Keep lead records organized and up to date - Research comparable properties and provide basic market updates when needed I’m looking for someone who - Has experience with real estate cold calling - Builds rapport naturally and keeps conversations flowing without sounding scripted - Handles objections with confidence and professionalism - Has excellent written and verbal communication skills - Is organized, reliable, and able to work independently - Takes initiative and looks for ways to improve efficiency - Has experience with Vulcan7 or a similar dialer/CRM (preferred) Compensation Two compensation structures are available: 1. $15–$18 per hour plus a bonus when an eligible lead results in a closed transaction 2. $20–$30 per hour with no closing bonus The compensation structure will be agreed upon before hire.

Job Title: Part-Time Teachworks & Step Up for Students (EMA) Administrator (Contract) Role Type: 1099 Independent Contractor Compensation: $20.00 per hour Location: 100% Remote Hours: Part-Time (approx. 15–20 hours per week) Schedule: Flexible scheduling (work your own hours, provided deadlines are met) Position Summary We are a growing homeschool support services company looking for an experienced Remote Administrator to manage our operational scaling. You will look after a team of 10 tutors holding 30 weekly sessions, with a strong focus on expanding our capacity. Your primary duties include managing our Teachworks platform, executing scholarship billing via the Florida Step Up for Students EMA portal, and coordinating remote tools like Zoom, Mailchimp, and social media. Key Responsibilities EMA Scholarship Billing & Compliance Submit EMA claims: Enter student attendance records and service descriptions into the Step Up for Students EMA provider portal. Reconcile accounts: Match itemized Teachworks records with EMA approvals to ensure accurate, timely payouts. Audit compliance documents: Review learning plans and documentation to prevent funding denials from Step Up for Students. Teachworks Administration & System Scaling Optimize calendars: Build and manage schedules for 10 tutors, optimizing calendar configurations to support rapid growth past 30 weekly sessions. Process tutor payroll data: Audit and approve weekly timesheets within Teachworks to prepare for contractor payouts. Manage client accounts: Onboard new homeschooling families by creating accounts and configuring student profiles. Digital Tools & Marketing Coordination Manage virtual classrooms: Set up, schedule, and troubleshoot Zoom links for online tutoring and parent informational meetings. Execute email marketing: Create and schedule newsletters or announcements to homeschooling families using Mailchimp. Maintain social media: Schedule updates, program highlights, and parent resources on Facebook and Instagram to attract new clients. Remote Communication & Coordination Support families: Answer parent questions regarding EMA invoice approvals and funding statuses via email and phone. Coordinate tutor teams: Alert tutors to scheduling updates, student changes, and schedule conflict resolution. Qualifications & Skills Required Experience Platform experience: Proven administrative experience working inside the Teachworks tutoring management platform. Scholarship portal expertise: Direct, hands-on experience submitting reimbursement claims through the Florida EMA portal. Software proficiency: Practical experience using Zoom for meetings and Mailchimp for email campaigns. Social media management: Comfort drafting and publishing basic updates on Facebook and Instagram. Contractor setup: Comfort working as an independent 1099 contractor using your own reliable remote office setup (computer, high-speed internet). Core Competencies Self-motivated flexibility: Ability to manage your own flexible schedule efficiently while consistently meeting critical billing and marketing deadlines. High attention to detail: Absolute precision when entering billing codes, dates, and financial metrics. Growth mindset: Ready to design faster, better administrative workflows as student enrollment scales up. Clear communicator: Professional written and verbal communication skills tailored for homeschooling parents and educators.

I was looking for someone to help with some hourly prep GIS work, some assistance on projects that I am juggling. My main criteria is that you would be available the day of and have a bandwith of up to 10 hours a week for new work. Thank you! Let me know if this interests you at all!

We're looking for a highly organized, proactive Executive Assistant to support our CEO. This is a very fast-paced role with lots of moving parts, so you must be comfortable managing multiple priorities and adapting quickly. Responsibilities: - Provide executive support to the CEO - Manage emails and calendar as needed - Handle administrative tasks and day-to-day operations - Support high-level projects from planning through completion - Help delegate tasks and ensure they get completed - Coordinate with consultants and follow up on deliverables - Follow up with clients to ensure timely communication and task completion - Support marketing initiatives and special projects - Provide operations support to keep the business running smoothly - Keep projects organized and the CEO informed on progress Requirements: - Previous Executive Assistant or Administrative Assistant experience - Strong communication, organization, and follow-through - Ability to multitask and work independently - Comfortable in a fast-paced environment with a high volume of daily tasks - Must have flexible hours and be available to adjust to the CEO's schedule when needed - Must be comfortable following up with clients in a professional and timely manner - Experience with Google Workspace, Microsoft Office, and project management tools Hours: 20–30 hours per week We're looking for someone who gets things done, follows through, and helps keep the CEO organized and moving forward.

Summary Please apply this job is super easy and we’re hiring multiple candidates, Questionnaire will be sent once you apply, if you reply yes you’ll immediately get the contract and the job instructions You don’t have to read this **Job Title:** General Virtual Assistant **Job Description:** We are seeking a reliable and detail-oriented General Virtual Assistant to join our team. The ideal candidate will provide administrative support and ensure the efficient operation of our business. This role requires excellent communication skills, strong organizational abilities, and the ability to manage multiple tasks simultaneously. **Key Responsibilities:** - **Administrative Support:** Handle email correspondence, schedule meetings, manage calendars, and perform data entry tasks. - **Customer Service:** Respond to customer inquiries via email, chat, or phone, and resolve issues in a timely manner. - **Research:** Conduct online research on various topics as needed and compile reports or summaries. - **Content Management:** Assist with the creation and management of content for social media, websites, and other platforms. - **Document Preparation:** Prepare, edit, and format documents, presentations, and reports. - **Inventory Management:** Track and manage inventory levels, place orders, and coordinate with suppliers as needed. - **Personal Assistance:** Provide personal support to executives, including travel arrangements, booking appointments, and managing personal tasks. - **Project Management:** Assist with the planning and execution of projects, ensuring deadlines are met and objectives are achieved. **Qualifications:** - Proven experience as a Virtual Assistant or relevant administrative role. - Excellent written and verbal communication skills. - Strong organizational and time-management skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides). - Familiarity with online collaboration tools such as Slack, Trello, or Asana. - Ability to work independently and prioritize tasks effectively. - High level of discretion and confidentiality. **Preferred Skills:** - Experience with social media management and content creation. - Basic knowledge of graphic design tools like Canva or Adobe Creative Suite. - Familiarity with eCommerce platforms such as Shopify, Amazon, or eBay. - Knowledge of basic bookkeeping or accounting principles. **Working Conditions:** - This is a remote position with flexible working hours. - Must have a reliable internet connection and a suitable home office environment. **How to Apply:** Please submit your resume along with a cover letter detailing your relevant experience and why you are a good fit for this role.

**website issues, this is not potentially full-time** Hi, looking for occasional administrative help. This might require emailing, filing, mailing forms, speaking by phone sometimes, etc. Nothing that can be done by AI. Need someone mature and intelligent who can understand nuance, is honest even when difficult, who can admit that they don't know something and ask for help, and always keeps a positive attitude. Must be a detail oriented person who naturally double and triple checks for accuracy. Privacy and confidentiality are essential. West Coast time zone would be nice though not essential. Legal office and or filing experience is preferred. Real estate experience would be nice though not essential. Strong experience in Microsoft and Adobe applications essential. Bookkeeping experience nice though not essential. Ideally would like to find someone who can be trusted with a wide variety of tasks. The more trustworthy you are and competence you show, the more work will be available. Thanks for reading, look forward to hearing from you

Hi there, Virtual Momentum is a U.S.-based virtual assistant agency, and we’re looking for a sales-focused virtual assistant who is confident on the phone and comfortable owning day-to-day outbound lead generation. You’ll be supporting our clients with prospecting, follow-up, and light sales admin so they can stay focused on closing and delivery. What you’ll be doing: Making outbound calls to warm and cold leads to qualify interest and book appointments. Following up with leads via phone, email, and LinkedIn to nurture conversations and keep the pipeline moving. Updating CRM or tracking sheets with accurate notes, call outcomes, and next steps. Managing prospect lists: researching decision-makers, verifying contact details, and keeping data clean. Handling basic sales admin (sending follow-up emails, calendar invites, reminders, etc.). Following proven scripts while also thinking on your feet and adapting to the person you’re speaking with. Ideal experience & skills: Prior experience in appointment setting, inside sales, or phone-based lead generation. Comfortable making a high volume of outbound calls and leaving voicemails when needed. Clear, friendly, and professional English-speaking voice; strong listening and rapport-building skills. Organized and detail-oriented with experience using a CRM or spreadsheets to track leads. Reliable internet, quiet work environment, and consistent availability during U.S. business hours (or overlap). Comfortable working with an agency and following established processes/systems. Tools you might use (depending on the client): CRM (HubSpot, Pipedrive, or similar). Google Workspace and spreadsheets. Dialer or VOIP tools for outbound calls. LinkedIn and email outreach tools for prospecting. Hours & availability: Looking for someone who can commit to at least 20 hours per week, with potential to scale up based on performance and client load. Long-term, ongoing work for the right fit (this is not a one-off project). How to apply: When you submit your proposal, please include: A short note on your past phone/sales or appointment-setting experience. An example of a campaign you worked on (industry, your role, and results). Your typical weekly availability in U.S. Central Time. We’re building a small, high-performing team and value people who are proactive, communicative, and treat our clients’ businesses like their own. If this sounds like you, we’d love to hear from you.

I'm looking for a highly organized, proactive, and detail-oriented Operations & Executive Assistant to support both my business and personal life. This is a long-term contractor opportunity for someone who enjoys creating systems, solving problems, and helping things run smoothly behind the scenes. The role will begin with administrative, organizational, and research-based tasks and has the opportunity to grow into a trusted right-hand partnership as we build a strong working relationship. Required Skills: -Exceptional organizational skills. -Strong written and verbal communication. -Excellent attention to detail. -Strong internet research abilities. -Ability to manage multiple priorities. -Professional and dependable. -Comfortable working independently. -Able to handle confidential information with discretion. -Strong problem-solving skills. Preferred Experience: -Supporting entrepreneurs, executives, or small business owners. -Project coordination. -Calendar and travel management. -Experience with influencers, content creators, or e-commerce brands is a plus.

We are looking for a reliable, detail-oriented Virtual Assistant to help our team with administrative support, data tracking, and basic outreach. You will get a dedicated company email address for all communication. You will not have access to any sensitive financial or banking systems. The ideal candidate loves clean spreadsheets, takes pride in accurate work, and can communicate professionally with our clients and field teams. Core Responsibilities: - Finding Property Leads: Reviewing existing property lists and comparing them against live real estate listings (like Zillow or Redfin) to check if they are still active and viable, then updating our main tracking sheet with current agent names and contact details. - Initial Email Outreach: Sending simple introductory emails to potential clients and agents using templates we provide. - Gig & Schedule Confirmations: Contacting clients and our field teams 24–48 hours before a scheduled job to double-check arrival times and lockbox/site access codes. - Contractor Paperwork Tracking: Keeping our team files organized by tracking contractor forms, active licenses, and insurance records. - Spreadsheet Cleaning: Regularly checking our spreadsheets to fix formatting, delete duplicate entries, and keep information accurate. - General Administrative Support: Assisting with other ad-hoc administrative, sorting, or scheduling tasks as our operational needs evolve. Requirements: - Great skills with Google Sheets and/or Microsoft Excel (sorting data, removing duplicates, and clean data entry). - Excellent written communication skills with a friendly, professional tone. - Strong organizational skills and great attention to detail. - Location: Must live in the Eastern Time (ET) or Central Time (CT) zone for daily communication alignment. Project Type: Hourly / Part-time / Ongoing We will start small at around 5 hours per week, with the opportunity to expand hours as our operational needs grow and we discover more tasks.