I am seeking a dedicated Customer Service and Administrative Assistant to join my team. The role involves answering calls and messages, managing administrative tasks, and ensuring smooth communication with clients. The ideal candidate will have excellent communication skills and be able to handle multiple tasks efficiently. This is a part-time position with a long-term engagement. I am a dog grooming salon looking for someone to respond to customer calls and messages, do online research and large administrative tasks. Bonus points if you are familiar with Square Appointment software or other dog grooming scheduling software.

Part-Time Executive & Personal Assistant to CEO I’m looking for a highly organized, proactive executive assistant to support me in managing both business and personal responsibilities. This is intended to be a long-term position for someone who can become a trusted, dependable part of my daily routine—not simply complete isolated virtual-assistant tasks. The position will be approximately **15–20 hours per week**, generally spread throughout the workweek. I expect a brief check-in in the morning and afternoon, along with availability to monitor and handle priorities throughout the day during Pacific Time business hours. The workload will be approximately **80–85% business support and 15–20% personal assistance**. ## Business Responsibilities * Manage and organize my Outlook inbox * Identify urgent messages and items requiring my attention * Draft routine email responses in my voice * Manage my calendar, meetings and schedule * Schedule, confirm and reschedule appointments * Coordinate calls and meetings with employees, clients and outside contacts * Make follow-up phone calls when needed * Maintain a clear list of open items, deadlines and commitments * Follow up with staff regarding assignments and outstanding information * Prepare daily and weekly priority lists * Organize meeting notes and action items * Assist with travel planning, reservations, documents and expenses * Handle general administrative and research assignments * Help protect my schedule and keep lower-priority tasks from consuming my time ## Personal Responsibilities Personal assignments may include: * Purchasing and coordinating birthday or holiday gifts * Researching and ordering products * Making personal appointments * Coordinating travel and entertainment plans * Tracking deliveries, reservations or personal commitments * Handling other reasonable personal administrative tasks Ideal Candidate The right person will: * Have previous experience directly supporting a CEO, business owner, president or senior executive * Be comfortable handling both executive and personal-assistant responsibilities * Have excellent written and verbal communication skills * Be comfortable making phone calls and speaking with employees, clients, vendors and service providers * Be highly proficient with Microsoft Outlook, Microsoft 365, Teams, Word, Excel and OneDrive * Exercise good judgment regarding what to handle independently and what to bring to my attention * Be proactive rather than waiting for detailed instructions on every task * Be dependable, discreet and able to handle confidential information * Be organized enough to manage multiple companies, projects and priorities * Be available consistently during Pacific Time business hours * Be interested in a long-term working relationship Hours and Compensation * Approximately **15–20 hours per week** * Work will generally be distributed across Monday through Friday * Regular morning and afternoon communication is expected * Hourly rate: **$30–$45 per hour**, depending on directly relevant experience * The top of the range is intended for candidates with substantial executive-assistant experience and demonstrated ability to work independently * The position will begin with a paid trial period * Opportunity to work into a full time position To Apply Please include the following: 1. A brief description of your experience directly supporting executives or business owners. 2. An example of how you have managed an executive’s inbox, calendar and daily priorities. 3. Your experience handling personal-assistant assignments. 4. Your availability during Pacific Time business hours. 5. Your normal hourly rate and the number of hours you can consistently provide each week. 6. Whether you are comfortable making outbound phone calls. 7. The Microsoft 365 programs you use regularly. Please begin your response with the words **“Executive Support”** so I know you carefully reviewed the posting. I am not looking for an agency or a team of rotating assistants. I am looking for one primary person who can learn how I work, communicate with me daily and develop into a trusted long-term executive and personal assistant.

A growing cleaning service company looking for a super capable virtual office assistance Skills: - Must have self confidence and a little bossy - Available and communicative. Must have excellent communication skills - Patient and Helpful - High experienced with word, excel etc. - Spanish speaking- huge advantage. - Familiar with QuickBooks and/or Jobber - huge advantage - Social media friendly Duties: - Assist manger as needed in day to day task - Communicate with clients, vendors etc. - Coordinate schedule - Manage data files - Online research - General office tasks

Good Faith Management is seeking a professional Executive Assistant with BookKeeping experience (preferably in QuickBooks) and ability to provide high level research and support around real estate projects. Example Tasks: Virtual Office-Management Handling Calendar Events Bookkeeping (reconciliations, data entry) Organizing Documents & Reports High level research for special projects Hiring contractors for various positions Assistant to Owner of Good Faith Management Follow up on existing tasks

The Organization: Merit America The American economy is broken. Today, 53 million working adults–nearly half of the U.S. workforce–do not earn a living wage. These talented workers have few options to advance: college is too long and expensive, full-time boot camp programs don’t offer enough flexibility, and online courses don’t have the structure or support to translate learning into a new career. The result? Talented workers, disproportionately people of color and women, get stuck in low-wage roles with no way to build a better life for themselves and their families. Merit America is a national nonprofit that creates pathways to family-sustaining careers for Americans stuck in low-wage work. Our fast, flexible solutions are built for working adults: We start by analyzing tens of millions of job postings to identify in-demand, high-paying tech careers and then work with industry-recognized partners to train for these roles with part-time programs that combine flexible online learning with best-in-class coaching. Finally, we support our learners in their job search, helping them connect with a broad constellation of local and national employers such as JPMorgan Chase and Infosys to land higher-earning, family-sustaining jobs. Merit America is on a mission to build a scalable pathway for workers to join the middle class through merit, not money. Since our founding in 2018, we’ve generated a projected $1 billion in near-term wage gains for our learners. Role Overview: The primary mission of the Executive Assistant to the Co-CEOs is to support the Co-CEOs in working as efficiently and effectively as possible, managing complex calendars, coordinating executive travel, streamlining operations, and serving as a trusted liaison between the Co-CEOs and internal and external stakeholders. The Executive Assistant will report directly to the Chief of Staff and work primarily with the Co-CEOs of Merit America. This role offers the opportunity to grow into expanded responsibilities over time, including supporting strategic projects, Board coordination, and executive communications. Note: Merit America generally operates on a four-day workweek; however, due to the nature of executive support, this role follows a five-day schedule (Monday–Friday). Given the demands of supporting two Co-CEOs, this role requires greater availability than most positions at Merit America, including responsiveness to occasional evening and weekend communications. We want to be transparent about this expectation upfront so candidates can make an informed decision about whether this role is the right fit. Responsibilities: The responsibilities of the Executive Assistant to the Co-CEOs will include, but are not limited to, the following: Executive Calendar & Schedule Management (50%) -Manage complex calendars for two Co-CEOs, scheduling meetings with critical stakeholders, typically within 24 hours of request -Proactively identify and resolve scheduling conflicts, prioritizing meetings aligned with CEO goals and organizational priorities -Coordinate across both Co-CEOs' schedules to ensure alignment and efficiency -Prepare daily/weekly schedule briefings with context, materials, and priorities -Monitor and respond to time-sensitive communications from the Co-CEOs outside standard business hours, including evenings and weekends, when needed; urgency and frequency will vary based on executive travel and organizational events Travel & Logistics Coordination (20%) -Plan and coordinate executive travel, including flights, accommodations, ground transportation, and detailed itineraries -Manage travel logistics for conferences, board meetings, donor visits, and strategic partner meetings -Handle expense reconciliation and travel reimbursements -Anticipate travel needs and prepare travel-related briefing materials Communication & Stakeholder Management (10%) -Serve as a professional point of contact for internal teams, board members, partners, and external stakeholders -Maintain discretion with sensitive and confidential information Operational Support & Project Coordination (20%) -Streamline workflows and systems to align with CEO priorities and deadlines -Coordinate logistics for leadership meetings, team offsites, and organizational events, as assigned -Support cross-functional initiatives and strategic projects as needed -Maintain organized systems for tracking action items, deadlines, and follow-ups -Assist with Board coordination, as assigned -Performs personal support tasks, as assigned Skills & Competencies Must Haves for all roles at Merit America: -Committed to Merit America’s mission to pave pathways to family-sustaining careers, break the poverty cycle, and create upward mobility for low-wage workers -Demonstrated history of embodying our values, which inform our work and drive our organization's culture -Shared sense of responsibility and ownership for our collective work in making a positive impact on the community we support, true to our value of Win & Lose Together -Committed to continuous learning and growth in advancing inclusive excellence and closing gaps across lines of difference -Passionate about fostering a workplace culture that embraces and values individual differences, aligned with our core value of inclusivity Must Haves for this role: Executive Support & Calendar Management -Experience as an Executive Assistant or in a similar high-level administrative role -Proven expertise managing complex calendars for senior executives, with ability to prioritize and coordinate across multiple stakeholders -Track record of anticipating needs and proactively solving problems before they arise Communication & Stakeholder Management -Exceptional written and verbal communication skills, with ability to draft professional correspondence on behalf of executives -Strong interpersonal skills and ability to build positive relationships with internal and external stakeholders at all levels -Ability to serve as a professional liaison between executives and board members, partners, and teams Organization & Project Coordination -Strong organizational skills with ability to manage e shifting priorities and deadlines across two executives in a dynamic, remote environment -Experience coordinating complex travel logistics, including international travel arrangements -Ability to streamline workflows and implement systems to improve executive efficiency Technical Proficiency & Adaptability -Proficiency with Google Workspace, Slack, Zoom, and other collaboration tools -Comfort utilizing AI tools (e.g., Claude, ChatGPT) to improve efficiency in drafting, summarizing, and scheduling workflows -Comfort working in a fully remote environment with a distributed team -Ability to learn new tools and systems quickly Discretion & Professionalism -Demonstrated ability to handle sensitive and confidential information with the utmost discretion -Sound judgment in prioritizing issues and knowing when to escalate -Flexibility to respond to urgent matters outside standard business hours when needed Nice to Haves for this role: -Experience supporting C-suite executives at a nonprofit or mission-driven organization -Experience in a startup or high-growth environment -Background in education, workforce development, or social impact sectors -Experience supporting large-scale events or offsites Other Logistics -This position is full-time: Monday-Friday, 40-50 hours/week -Location: Remote -Salary: $50/hour

This is NOT a typical virtual assistant position. I'm looking for someone who enjoys finding opportunities, solving problems, taking initiative, and helping grow a luxury brand. I'm looking for a proactive Business Development & Marketing Assistant to become my long-term right hand for my luxury handmade jewelry brand based in Hawaiʻi. Your primary focus will be researching and securing high-end sales opportunities, building relationships with resorts and luxury venues, coordinating marketing efforts, and helping grow direct-to-consumer sales. Bonus if you have experience with any of the following: Luxury brands Hospitality or resorts Event planning Tourism Jewelry or fashion Public relations Business development

We are looking for an enthusiastic and self-starting US based virtual assistant to handle various realty operational and administrative reponsibilities. No broker certification required.

I am looking for a freelance Virtual Assistant with a warm, friendly, and professional speaking voice to call the front desk receptionists of 50 senior living facilities across different states in the USA. This is a straightforward administrative data-verification project, NOT a sales call. You will not be selling anything or pitching any services. Your sole goal is to update my outreach spreadsheet with the correct, current contact details. MOST IMPORTANT MANDATORY AND REQUIRED: Verified Director Name and Verified Email Address. Your Tasks: 1. Call the main front desk number provided in my Google Sheet. 2. Use a friendly, non-sales script to ask the receptionist for the correct spelling of the current Life Enrichment Director’s (or Activities Director's) first and last name. 3. Obtain their direct business email address. 4. Type the verified name and email clearly into the designated rows on my Google Sheet. Provided Script: "Hi there, good morning! I am updating our regional concert touring records for next season. Could you help me with the correct spelling of the current Life Enrichment Director's first and last name, and their direct business email address, please?" Requirements: Excellent, fluent English speaking skills with a professional, polite phone demeanor. Reliable internet connection and a clear phone line (VoIP/Skype) to make calls to US numbers. Experience with Google Sheets. Absolute accuracy with name spelling and email punctuation. Budget: This is a fixed-price project of $40.00 to complete all 50 verifications on the sheet. To apply, please provide a brief audio voice recording of you reading the script above so I can hear your phone style. Applications without a voice sample will not be considered. "CRUCIAL REQUIREMENT: To apply, you must attach a brief audio voice recording of you reading our script so I can hear your phone style. Applications without a voice sample will not be considered."

I run a B2B cold email outbound agency managing multiple client campaigns at once, and I'm looking for a sharp, reliable VA to support day-to-day operations. This is not a "follow one checklist" role. Tasks change daily, and I need someone who can pivot quickly, take direction once, and execute without hand-holding. If you have a background in outbound sales, lead generation, or email marketing, you'll ramp up fast. What you'll be doing: -Building and filtering lead lists in Apollo.io -Managing and monitoring campaigns in Instantly (uploads, sequences, inbox health) -Using Claude, ChatGPT, and other AI tools to assist with personalization, copy, and research -Handling a mix of changing tasks each day: lead list cleanup, CSV work, campaign QA, client deliverable prep, and more Requirements: -Hands-on experience with Apollo.io (lead filtering, list building, exports) -Hands-on experience with Instantly (campaign setup, lead uploads, monitoring) -Comfortable working with Claude, ChatGPT, or similar AI systems -Available during EST business hours -Able to juggle multiple changing priorities in a single day without dropping the ball -Strong attention to detail and fast, clear communication Nice to have: -Prior experience at an outbound agency or in an SDR/lead gen role -Familiarity with cold email deliverability basics (domains, inboxes, warmup)

About the role I am launching a real estate development startup and need a sharp, organized, and highly motivated executive assistant and project coordinator to help me keep everything moving. This is a fast-paced role with a lot of moving parts — you will be the central hub that ties everything together across my team, suppliers, architects, and contractors. This is not a support role. This is a coordination and execution role. You will be the person who makes sure every ball stays in the air, every task gets closed, and every project moves forward on schedule. This is a fully remote role. If you are exceptional at what you do, location does not matter. This role has real growth potential. As the business grows, so does your responsibility and compensation. What you will be doing - Managing multiple workstreams simultaneously — tracking what is open, what is overdue, what is at risk, and what needs escalation - Building and maintaining project trackers, task lists, and checklists that give real-time visibility into every moving part - Coordinating communication between team members, suppliers, architects, and contractors on my behalf — keeping everyone aligned and accountable - Making and receiving calls on my behalf — you are comfortable on the phone, confident, and represent me professionally in every conversation - Following up on outstanding tasks relentlessly until they are closed - Organizing and maintaining documents, project files, and correspondence in a clean and logical system - Conducting supplier and vendor outreach — calling and emailing manufacturers and vendors to gather information, pricing, and confirmations - Scheduling calls and meetings and preparing agendas - Researching topics and summarizing findings clearly and concisely - Drafting emails and messages for my review - Assisting with hiring — posting jobs, filtering applications, and presenting the best candidates - Identifying problems early and bringing solutions, not just the problem What I am looking for - Project management experience — you have managed moving parts, tracked deliverables, and kept teams accountable in a real professional setting - Exceptional coordinator — you thrive in environments where many things are happening at once and nothing slips through the cracks on your watch - Super sharp — you think ahead, connect dots without being told, and figure things out independently - Great communicator — exceptional written and spoken English, you represent me professionally in every email, message, and phone call - Confident and natural on the phone — you are comfortable calling suppliers, contractors, and vendors, asking the right questions, and getting the information we need without hesitation - Positive attitude — you bring energy and optimism to everything you do, even when things get chaotic - Hustler mentality — you do not wait for work to come to you, you go find it and make things happen - Roll up your sleeves — no task is beneath you, no problem is someone else's problem, you own outcomes - Executive assistant experience — you have done this at a real level for a real executive or entrepreneur, not just admin work dressed up as EA experience - Available during US Pacific Time business hours for at least 4 to 6 hours of overlap daily What this is not This is not a data entry role. This is not a task-ticking role. This is not for someone who waits to be told what to do next. I need someone who is two steps ahead of me at all times — not two steps behind. I need someone who responds with yes, I already started on it, here is where I am, and here is what I flagged along the way — not yes, noted, understood, and then silence. To apply One requirement only. Record a short video or voice message — 2 minutes maximum — telling me who you are and why you are the right person for this role. This is required. Applications without a video or voice recording will not be considered. Rate: Please state your expected hourly rate in your proposal