We are a small but growing Meta advertising agency that works primarily with local service businesses, and we are looking for a U.S.-based, part-time Agency Operations & Client Success Assistant to become a key part of the company as we scale. This is not a traditional virtual assistant role where you will simply wait for tasks to be assigned. We are looking for someone who can think on their feet, solve problems, take initiative, and fully own their responsibilities. A major part of the role will involve handling the day-to-day needs of the agency, including setting up automations, answering client questions, resolving small client issues, creating and editing videos, monitoring accounts, and helping keep projects moving forward. Responsibilities may include: •Responding to routine client questions and requests quickly and professionally •Putting out day-to-day “small fires” and resolving issues without always needing step-by-step direction •Building and troubleshooting simple GoHighLevel sub-accounts, workflows, automations, pipelines, forms, and notifications •Testing lead forms, automations, and lead delivery to ensure everything is working correctly •Monitoring basic campaign performance and identifying anything that may require attention •Reviewing metrics such as spend, leads, cost per lead, CTR, and CPC •Preparing and sending clear client updates •Updating reporting spreadsheets and keeping client information organized •Tracking client billing and payment status •Creating and editing videos in CapCut, including trimming clips, stitching footage together, adding captions, and producing simple advertising creatives •Organizing creative assets, campaign information, and internal processes •Helping create systems, documentation, checklists, and standard operating procedures as the company grows •Keeping the agency owner accountable and helping ensure the business stays on pace with its goals •Proactively identifying problems, inefficiencies, or missed opportunities and bringing forward potential solutions •Assisting with other operational, client-success, and administrative responsibilities as needed We are specifically looking for someone who is assertive, proactive, resourceful, and comfortable taking ownership. You should be able to make reasonable decisions independently, move projects forward without constantly asking what to do next, and recognize when something needs to be escalated. We want someone who will challenge us when necessary, improve the areas they are responsible for, and help raise the standard of the company. Soft skills are extremely important in this role. The right person will be: -A strong written communicator -Comfortable communicating directly with clients -Highly organized and detail-oriented -Assertive without being unprofessional -Able to solve problems independently -Comfortable holding others accountable -Willing to speak up when something is falling behind -Able to prioritize multiple client needs -Reliable and responsive during agreed-upon working hours -Interested in helping build a company, not simply completing isolated tasks Because we are a small company, this will be an important and highly visible position. You will have the opportunity to help lay the foundation for systems, processes, and standards that are not yet fully established. The ideal candidate will eventually become the owner of many of the agency’s day-to-day operational and client-success responsibilities, allowing the agency owner to focus more heavily on client acquisition, strategy, and business growth. Experience with GoHighLevel, CapCut, Meta Ads Manager, client communication, customer success, or digital marketing agencies is strongly preferred. You do not need to be an expert in every area, and many of our specific processes can be taught. However, you must be comfortable learning new platforms and taking responsibility for mastering your role. Position details: Part-time, approximately 10–20 hours per week to start Starting rate of approximately $25 per hour Remote Must be based in the United States Consistent availability is needed during normal business hours, preferably between 9:00 a.m. and 5:00 p.m. Mountain Time You will not necessarily work the full 9:00–5:00 schedule, but you must be able to check messages and respond to time-sensitive client needs during the agreed-upon window Long-term opportunity with room for increased hours, responsibility, leadership, and compensation as the agency grows

We are seeking a detail-oriented Sales Administrative Assistant to support our sales team. Responsibilities include managing sales data, communicating with patients, and ensuring smooth communication between team members. The ideal candidate will have experience in sales administration and be able to work independently. This is a part-time role requiring approximately 5 hours of work per week.

US-Based Business Support Representative – Remote We operate a growing eCommerce jewelry business and are expanding our US operations. We're looking for a dependable US-based individual who can support our company with occasional administrative, business verification, and compliance-related tasks. This is a remote, low-hours role. We'll explain the responsibilities and process during an introductory call so you understand exactly what the role involves before moving forward. Responsibilities • Attend a brief introductory video call to discuss the role and responsibilities. • Assist with agreed-upon administrative and business verification tasks. • Provide accurate information or documentation when legitimately required for processes you're authorized to participate in. • Remain reasonably available for occasional follow-up requests. • Communicate promptly when something requires your attention. Requirements • Based in the United States and legally eligible for the role. • Reliable, responsive, and comfortable communicating remotely. • Available for a short introductory video call. • Able to follow instructions and complete administrative tasks accurately. • Comfortable participating in legitimate business verification and compliance procedures relevant to your role. • No previous experience required. Compensation & Time Commitment • $250 per month. • Typically no more than 1–2 hours of work per month after onboarding. • Fully remote. • Clear instructions provided for each task. Interested? Please send a short message confirming: 1. That you're US-based and meet the requirements above. 2. Your state and US time zone. 3. Your general availability for a short introductory call. We'll provide more information about the company, responsibilities, and onboarding process before asking you to participate in any business-related process.

Part-Time Marketing Virtual Assistant Type: Part-time freelance contractor (est. 10–20 hrs/week) Location: Remote, US-based Reports to: Nicole, Glasshouse About the role We're looking for an organized, proactive marketing virtual assistant to take day-to-day marketing operations and admin work off our plate. This is a support role, not a strategy role: you'll keep our tradeshows/events, merch, invoicing, and social publishing running smoothly so the team can focus on the bigger picture. This is a great fit for an experienced freelancer who already supports a few clients and has room for one more. You're a fit if you love checklists, follow through without being chased, and can juggle several moving pieces at once. About GlassHouse GlassHouse is a fast-paced Nashville startup building outbound sales software for home services. Our mission is to help home service businesses win more jobs through proactive outreach at scale. Roofing, painting, pest control, and landscaping companies use our platform to win new customers through what we call digital door knocking — turning neighborhood prospecting into a repeatable growth engine. Learn more at glasshousepro.com. What you'll do Tradeshow & event logistics -Coordinate booth registration, shipping, travel, and vendor deadlines -Track deliverables and timelines; keep a running checklist for each event -Handle post-event lead organization, managing CRM (Hubspot) lists -Work with design and print vendors, managing show deliverables like flyers, popups banners, etc. Administrative & financial support - Submit and track invoices; keep spending records tidy - Order marketing merch and swag, manage inventory, and reorder as needed - Maintain clean, well-labeled folder structures for marketing assets Social media publishing support - Schedule and publish approved posts across our channels - Format content, resize assets, and keep the content calendar current - Looking for someone interested in taking more ownership over creation of organic content on social channels What we're looking for - Marketing coordinator, or similar support role; VA experience is a bonus! - Strong organization and follow-through — nothing slips through the cracks - Comfort with common tools (Google Workspace, Slack, project tools like Notion or Trello - Clear written communication and reliable responsiveness during agreed hours - Experience with tradeshow/event coordination or basic graphic tools (Canva) Nice to have - Familiarity with invoicing / expense tracking - Design sense for social assets - Experience supporting a B2B or product marketing team How to apply Send a short note about relevant experience, your hourly rate, your weekly availability, and one example of a marketing or event project you kept organized end to end.

This is NOT a typical virtual assistant position. I'm looking for someone who enjoys finding opportunities, solving problems, taking initiative, and helping grow a luxury brand. I'm looking for a proactive Business Development & Marketing Assistant to become my long-term right hand for my luxury handmade jewelry brand based in Hawaiʻi. Your primary focus will be researching and securing high-end sales opportunities, building relationships with resorts and luxury venues, coordinating marketing efforts, and helping grow direct-to-consumer sales. Bonus if you have experience with any of the following: Luxury brands Hospitality or resorts Event planning Tourism Jewelry or fashion Public relations Business development

I am looking to hire a virtual assistant with some experience in accounting and setting up small businesses. My business has been around for awhile, but I have some administrative tasks that need a lot of cleaning up, and some of that will involve needing a knowledge of Quickbooks and general small business tax info (sales, unemployment, etc). I need someone who is non-judgmental and comfortable being my voice at times. Preferably someone who is very confident on the phone, has no issue multi-tasking, and who can dedicate hours immediately to the job. My hourly range is strict, but I will pay at the top end of that range for the right person.

Hi yall! One of my clients is looking for a reliable person who can collaborate in the IT field. You are only responsible for occasional management of accounts when we need[Part time]. Maybe you'll be able to deliver something. So, I'm looking for a dependable personal assistant to help with simple tasks. No prior experience is necessary—if you have a mobile phone and are ready to respond quickly, I want to hear from you! Requirements: Must be a U.S. citizen Reliable phone access Availability for quick responses when needed

A growing cleaning service company looking for a super capable virtual office assistance Skills: - Must have self confidence and a little bossy - Available and communicative. Must have excellent communication skills - Patient and Helpful - High experienced with word, excel etc. - Spanish speaking- huge advantage. - Familiar with QuickBooks and/or Jobber - huge advantage - Social media friendly Duties: - Assist manger as needed in day to day task - Communicate with clients, vendors etc. - Coordinate schedule - Manage data files - Online research - General office tasks

Seeking a virtual assistant to support AI-generated video production for TikTok affiliate marketing campaigns, with the goal of publishing 1,200 videos per day over a 6–10 month campaign. This is a support role, not a leadership or project management position. You will work alongside me and a team of 4–8 people to execute day-to-day production tasks, including AI video creation, editing, quality control, file organization, scheduling, publishing, and workflow coordination. The ideal candidate is comfortable working in a fast-paced, high-volume environment, follows established processes, communicates effectively with the team, and helps keep the content pipeline running efficiently. I will provide the overall strategy, systems, and direction.

I am seeking a dedicated Customer Service and Administrative Assistant to join my team. The role involves answering calls and messages, managing administrative tasks, and ensuring smooth communication with clients. The ideal candidate will have excellent communication skills and be able to handle multiple tasks efficiently. This is a part-time position with a long-term engagement. I am a dog grooming salon looking for someone to respond to customer calls and messages, do online research and large administrative tasks. Bonus points if you are familiar with Square Appointment software or other dog grooming scheduling software.