I run a B2B cold email outbound agency managing multiple client campaigns at once, and I'm looking for a sharp, reliable VA to support day-to-day operations. This is not a "follow one checklist" role. Tasks change daily, and I need someone who can pivot quickly, take direction once, and execute without hand-holding. If you have a background in outbound sales, lead generation, or email marketing, you'll ramp up fast. What you'll be doing: -Building and filtering lead lists in Apollo.io -Managing and monitoring campaigns in Instantly (uploads, sequences, inbox health) -Using Claude, ChatGPT, and other AI tools to assist with personalization, copy, and research -Handling a mix of changing tasks each day: lead list cleanup, CSV work, campaign QA, client deliverable prep, and more Requirements: -Hands-on experience with Apollo.io (lead filtering, list building, exports) -Hands-on experience with Instantly (campaign setup, lead uploads, monitoring) -Comfortable working with Claude, ChatGPT, or similar AI systems -Available during EST business hours -Able to juggle multiple changing priorities in a single day without dropping the ball -Strong attention to detail and fast, clear communication Nice to have: -Prior experience at an outbound agency or in an SDR/lead gen role -Familiarity with cold email deliverability basics (domains, inboxes, warmup)

We’re looking for a dependable remote assistant for flexible daily support. The workload is flexible, but you should be available to respond to time-sensitive tasks when needed. Strong communication and the ability to work independently are important. It would be good to have basic knowledge of Zoom, Microsoft Teams, or similar communication tools. We’re looking for someone reliable, and easy to work with. - contract period: +12month - Daily work takes less than 20mins - Payment : biweekly or monthly

About the role I am launching a real estate development startup and need a sharp, organized, and highly motivated executive assistant and project coordinator to help me keep everything moving. This is a fast-paced role with a lot of moving parts — you will be the central hub that ties everything together across my team, suppliers, architects, and contractors. This is not a support role. This is a coordination and execution role. You will be the person who makes sure every ball stays in the air, every task gets closed, and every project moves forward on schedule. This is a fully remote role. If you are exceptional at what you do, location does not matter. This role has real growth potential. As the business grows, so does your responsibility and compensation. What you will be doing - Managing multiple workstreams simultaneously — tracking what is open, what is overdue, what is at risk, and what needs escalation - Building and maintaining project trackers, task lists, and checklists that give real-time visibility into every moving part - Coordinating communication between team members, suppliers, architects, and contractors on my behalf — keeping everyone aligned and accountable - Making and receiving calls on my behalf — you are comfortable on the phone, confident, and represent me professionally in every conversation - Following up on outstanding tasks relentlessly until they are closed - Organizing and maintaining documents, project files, and correspondence in a clean and logical system - Conducting supplier and vendor outreach — calling and emailing manufacturers and vendors to gather information, pricing, and confirmations - Scheduling calls and meetings and preparing agendas - Researching topics and summarizing findings clearly and concisely - Drafting emails and messages for my review - Assisting with hiring — posting jobs, filtering applications, and presenting the best candidates - Identifying problems early and bringing solutions, not just the problem What I am looking for - Project management experience — you have managed moving parts, tracked deliverables, and kept teams accountable in a real professional setting - Exceptional coordinator — you thrive in environments where many things are happening at once and nothing slips through the cracks on your watch - Super sharp — you think ahead, connect dots without being told, and figure things out independently - Great communicator — exceptional written and spoken English, you represent me professionally in every email, message, and phone call - Confident and natural on the phone — you are comfortable calling suppliers, contractors, and vendors, asking the right questions, and getting the information we need without hesitation - Positive attitude — you bring energy and optimism to everything you do, even when things get chaotic - Hustler mentality — you do not wait for work to come to you, you go find it and make things happen - Roll up your sleeves — no task is beneath you, no problem is someone else's problem, you own outcomes - Executive assistant experience — you have done this at a real level for a real executive or entrepreneur, not just admin work dressed up as EA experience - Available during US Pacific Time business hours for at least 4 to 6 hours of overlap daily What this is not This is not a data entry role. This is not a task-ticking role. This is not for someone who waits to be told what to do next. I need someone who is two steps ahead of me at all times — not two steps behind. I need someone who responds with yes, I already started on it, here is where I am, and here is what I flagged along the way — not yes, noted, understood, and then silence. To apply One requirement only. Record a short video or voice message — 2 minutes maximum — telling me who you are and why you are the right person for this role. This is required. Applications without a video or voice recording will not be considered. Rate: Please state your expected hourly rate in your proposal

About the role I am launching a real estate development startup and need a sharp, organized, and highly motivated executive assistant and project coordinator to help me keep everything moving. This is a fast-paced role with a lot of moving parts — you will be the central hub that ties everything together across my team, suppliers, architects, and contractors. This is not a support role. This is a coordination and execution role. You will be the person who makes sure every ball stays in the air, every task gets closed, and every project moves forward on schedule. This is a fully remote role. If you are exceptional at what you do, location does not matter. This role has real growth potential. As the business grows, so does your responsibility and compensation. What you will be doing - Managing multiple workstreams simultaneously — tracking what is open, what is overdue, what is at risk, and what needs escalation - Building and maintaining project trackers, task lists, and checklists that give real-time visibility into every moving part - Coordinating communication between team members, suppliers, architects, and contractors on my behalf — keeping everyone aligned and accountable - Making and receiving calls on my behalf — you are comfortable on the phone, confident, and represent me professionally in every conversation - Following up on outstanding tasks relentlessly until they are closed - Organizing and maintaining documents, project files, and correspondence in a clean and logical system - Conducting supplier and vendor outreach — calling and emailing manufacturers and vendors to gather information, pricing, and confirmations - Scheduling calls and meetings and preparing agendas - Researching topics and summarizing findings clearly and concisely - Drafting emails and messages for my review - Assisting with hiring — posting jobs, filtering applications, and presenting the best candidates - Identifying problems early and bringing solutions, not just the problem What I am looking for - Project management experience — you have managed moving parts, tracked deliverables, and kept teams accountable in a real professional setting - Exceptional coordinator — you thrive in environments where many things are happening at once and nothing slips through the cracks on your watch - Super sharp — you think ahead, connect dots without being told, and figure things out independently - Great communicator — exceptional written and spoken English, you represent me professionally in every email, message, and phone call - Confident and natural on the phone — you are comfortable calling suppliers, contractors, and vendors, asking the right questions, and getting the information we need without hesitation - Positive attitude — you bring energy and optimism to everything you do, even when things get chaotic - Hustler mentality — you do not wait for work to come to you, you go find it and make things happen - Roll up your sleeves — no task is beneath you, no problem is someone else's problem, you own outcomes - Executive assistant experience — you have done this at a real level for a real executive or entrepreneur, not just admin work dressed up as EA experience - Available during US Pacific Time business hours for at least 4 to 6 hours of overlap daily What this is not This is not a data entry role. This is not a task-ticking role. This is not for someone who waits to be told what to do next. I need someone who is two steps ahead of me at all times — not two steps behind. I need someone who responds with yes, I already started on it, here is where I am, and here is what I flagged along the way — not yes, noted, understood, and then silence. To apply One requirement only. Record a short video or voice message — 2 minutes maximum — telling me who you are and why you are the right person for this role. This is required. Applications without a video or voice recording will not be considered. Rate: Please state your expected hourly rate in your proposal

We're looking for a reliable, multitalented Virtual Assistant to support our online coaching business. This is a great fit for someone who's organized, proactive, and comfortable wearing multiple hats. Responsibilities: - Manage and update our Kajabi platform (courses, landing pages, email sequences, basic troubleshooting) - Create and schedule social media content across platforms - Provide friendly, responsive customer service to members of our group coaching program (answering questions, resolving issues, monitoring community/inbox) - Design simple graphics in Canva (social posts, email banners, slide decks, etc.) - Other general admin/VA tasks as needed Requirements: - Prior experience with Kajabi (or similar platforms like Kartra, Teachable, ClickFunnels) - Experience creating social media content (captions, basic graphics, scheduling) - Strong written communication skills for customer-facing interactions - Comfortable using Canva for basic design work - Self-starter who can manage tasks independently with minimal oversight - Available for [X hours/week — fill in] Nice to Have: - Experience supporting a coaching, course, or membership-based business - Familiarity with tools like [ActiveCampaign, ConvertKit, Slack, etc. — fill in what you use

I need an experienced virtual assistant to immediately locate and schedule the earliest available appointment with a Pennsylvania-licensed psychiatrist for a mental health evaluation. The evaluation is required to satisfy a parole condition. I am willing to pay out of pocket and am open to telehealth or in-person appointments anywhere in Pennsylvania. Your responsibilities include: * Research qualified psychiatrists. * Call offices to verify they perform the required evaluation. * Find the earliest available appointment. * Schedule the appointment on my behalf (or coordinate with me if needed). * Keep me updated throughout the process. Please apply only if you can begin immediately and are comfortable making phone calls to U.S. medical offices during business hours. Experience with medical scheduling or healthcare administration is strongly preferred.

The Executive Assistant and Client Relations Coordinator supports the Firm’s Owner and Managing Attorney in daily operations through high level administrative management, client communication, and workflow coordination. This role ensures that the attorney’s time, priorities, and workflow are protected, organized, and executed with precision. Executive Assistant Core Responsibilities • Calendar & Priority Management — Maintain and defend the attorney’s calendar; coordinate hearings, deadlines, meetings, MCLE presentations, and property related appointments; anticipate conflicts and proactively resolve scheduling issues. • Workflow Coordination — Track active matters, deadlines, follow ups, and internal project timelines; ensure the attorney has what they need before each meeting or task; keep cases and projects moving without requiring attorney prompting. • Email Management — Oversee and organize the Managing Attorney’s inbox with disciplined triage, prioritization, and follow through • Document & Information Management — Save documents, correspondence, and internal documents; draft and serve correspondence. • Operational Support — Handle administrative tasks including task prioritization, vendor coordination, and light bookkeeping support; assist with firm systems, templates, and process improvements. • Communication Management — Serve as the attorney’s administrative voice: draft correspondence, manage inbound communications, and ensure clients, agencies, and vendors receive timely, professional responses. • Anticipatory Support — Identify needs before they arise; flag risks, deadlines, or operational gaps; maintain a forward-looking understanding of the attorney’s commitments, projects, and strategic priorities. Client Relations Coordinator Core Responsibilities • Client Intake — Serve as the first point of contact for prospective clients; assess urgency; and ensure clients understand next steps, expectations, and required documentation; coordinate intakes with attorney. • Issue Spotting & Escalation — Identify client concerns, red flags, or case related issues early; escalate appropriately to the attorney; and help maintain operational awareness of potential client needs and case status. • Client Experience Management — Uphold the Firm’s standards of compassion, professionalism, and clarity; manage emotionally charged conversations with calm boundaries; and create a consistent, reassuring client experience from first contact through case resolution. • Scheduling & Coordination — Coordinate potential client consultations, and follow ups; ensure potential clients receive reminders, confirmations, and any preparatory instructions needed for a smooth interaction with the attorney. • Information Handling & Case Opening — Collect, organize, and maintain potential client documents; ensure information is accurately routed to the attorney; open e-file.

I’m looking for a collaborative, reliable, tech-savvy Administrative Assistant to work with me approximately 8–10 hours per week on an ongoing basis. Rate: $20-$25/hour, depending on experience. This could be a great fit for an experienced administrative professional looking for a smaller, flexible position, someone returning to the workforce, or a freelancer who would like a steady long-term role with a small professional practice. How We’ll Work Together I enjoy working collaboratively rather than simply sending someone a list of assignments. Because some of the work involves confidential information, you must be comfortable in a coworking environment, working alongside me on Zoom during scheduled work sessions. Availability and Interview Process Mornings in Eastern Time Zone are preferred, with each collaborative work session lasting between two and three hours, Tuesday through Thursday. The screening process will include an initial conversation and a 90-minute paid working interview if we seem to be a good fit. What You’ll Help With The work will vary and may include scheduling, basic invoicing, email and client administration, organizing and filing forms and documents, creating new forms and spreadsheets, payment tracking, formatting reports, tracking client billing, improving administrative systems and workflows, and helping with ongoing business projects. You don’t need to know every program I use. I’m much more interested in finding someone who is comfortable with technology and genuinely willing to learn. The role will include upgrading and automating previous business systems, as well as brainstorming how to do so. Experience with Google Workspace, Zoom, spreadsheets, QuickBooks, scheduling or practice-management software, and AI tools such as ChatGPT is helpful. You Might Be a Great Fit If You: - Are dependable, organized, and detail-oriented - Are comfortable with technology and learn new systems quickly - Communicate clearly and ask questions when you need clarification - Enjoy problem-solving and figuring out better ways to organize things - Can handle confidential information with discretion - Like working collaboratively rather than entirely on your own - Are comfortable working together on Zoom for designated work periods - Are generally available during U.S. Eastern Time business hours - Would enjoy becoming familiar with a small business and helping improve how it runs - Are interested in a steady, ongoing working relationship Please begin your proposal with the word “Coworking” so I know you have read the full posting. I’m hoping to find someone who enjoys being part of a small business, likes learning and improving systems, and wants to build a comfortable and productive working relationship over time.

Tetheree is a growing software company building AI-powered business applications for logistics, field operations, and enterprise customers. As we continue to grow, we're looking for a part-time Executive Assistant who can help keep projects, customers, and internal operations moving smoothly. This is more than a traditional administrative role. You'll become a key member of a small team where every day is different. ## What you'll be doing * Monitor and respond to customer emails. * Help schedule meetings and coordinate calendars. * Keep customers informed about project status and set realistic expectations. * Create and manage help desk tickets. * Perform basic testing of our web and mobile applications before releases. * Document bugs and communicate issues clearly to our development team. * Follow up with customers to ensure issues have been resolved. * Help organize internal documents, notes, and project information. * Assist with proposals, presentations, and other business operations as needed. * Work directly with the founder on a wide variety of initiatives. ## We're looking for someone who is: * Highly organized and dependable. * An excellent written communicator. * Comfortable speaking with customers in a friendly and professional manner. * Curious and enjoys learning new software. * Detail-oriented—you notice the little things others miss. * Comfortable working independently and figuring things out. * Excited about startups and AI rather than large corporate environments. ## Nice to have * Experience with help desk systems. * Experience testing websites or software applications. * Familiarity with project management tools such as Jira, ClickUp, Linear, or similar. * Experience working with Google Workspace or Microsoft 365. * Basic understanding of software development is a plus, but not required. ## About the role * Part-time (approximately 5–15 hours per week) * Flexible schedule * Remote position (U.S. preferred) * Opportunity to grow into a larger operations or customer success role as the company expands. If you enjoy wearing many hats, solving problems, and helping customers succeed, we'd love to hear from you. Please send us your resume along with a short note describing why this role interests you and an example of a time you helped bring organization to a busy or fast-moving environment.

We are a masonry, paving, and excavation company based in New Jersey, and we’re looking for a reliable virtual assistant to help manage the business side while our crews stay focused on fieldwork. The role would involve answering and returning client calls and emails, scheduling estimates, following up on leads, sending invoices and tracking payments, organizing job files, staying on top of vendor communication, and providing bookkeeping support like tracking expenses and reconciling receipts. We’re looking for someone organized, detail-oriented, and comfortable communicating directly with clients, with experience using tools like QuickBooks or Google Workspace (or a willingness to learn them quickly). Construction or contracting industry experience is a plus but not required. This would start as a part-time role with potential to grow into more hours. To apply, tell us a bit about your background in admin or customer service work and which tools you’re comfortable using