We are seeking a highly organized, proactive, and dependable Personal & Executive Assistant to support both our growing business and busy family. This role is ideal for someone who enjoys bringing order to fast-paced environments, anticipates needs before they arise, and takes pride in helping others stay focused on what matters most. The ideal candidate is trustworthy, resourceful, and able to handle confidential information with the utmost discretion. You should be comfortable managing multiple priorities, shifting between business and personal responsibilities, and solving problems independently with minimal direction. **Responsibilities may include:** * Managing calendars, appointments, and scheduling * Coordinating meetings, travel, and business logistics * Managing email correspondence and follow-up tasks * Conducting online research and gathering information * Assisting with personal and family scheduling, appointments, and activities * Coordinating vendors, contractors, and household services * Running administrative errands and overseeing special projects * Organizing digital files, documents, and records * Tracking tasks and ensuring important deadlines are met * Providing general administrative support wherever needed This is a dynamic role where no two days are exactly alike. The right person enjoys variety, communicates exceptionally well, thinks several steps ahead, and takes initiative without waiting to be asked. If you're someone who loves creating systems, solving problems, and making a meaningful impact behind the scenes, we'd love to hear from you. Please include a summary of your relevant experience and why you're interested in this opportunity.

Estimated Compensation: Compensation commensurate with experience plus bonus and benefits, featuring significant growth potential Report: Directly reporting to the CEO Job Description We are a cutting-edge tech agency collaborating with some of the most renowned brands globally. We are led by an award-winning, best-selling author and a widely recognized tech entrepreneur. We are in search of enthusiastic and ambitious individuals who aspire to nurture and support our dynamic company. If you are a self-starter who thrives in a creative setting, this role is an ideal match for you! All candidates applying for job openings in the United States must have legal authorization to work. Our benefits package includes medical, vision, dental, life and disability insurance, and eligibility to participate in our company's 401(k) plan. Administrative Assistant Responsibilities: Assist in managing administrative tasks for the CEO. Handle phone calls, route calls, take messages, and maintain the agency's manual and process documentation. Assist in preparing for meetings. Compose meeting recaps and keep the company informed of tasks pertaining to executive direction. Provide support for executive administrative matters, both professional and personal, run errands, and maintain an organized schedule. Assist with various projects for other employees as directed by the executive. Cultivate a positive work culture Administrative Assistant Qualifications: Demonstrated experience as an Administrative Assistant Experience as a Project Manager is a valuable asset. Strong communication skills and a professional demeanor. Proficiency in Microsoft Office Suite Requirements: Must possess a background as an executive assistant. Proven ability to conduct internet research. Exceptional communication and organizational skills. Proficiency in various computer skills, including word processing, spreadsheets, presentation software, databases, and customer database systems. Familiarity with Notion, Figma, Excel, or a quick ability to learn. Experience in managing travel expenses Experience working with high-level executives Work Schedule: Start part time with expectation to grow into 40 hours per week. No weekends, evenings nor travel required.

About the role I am launching a real estate development startup and need a sharp, organized, and highly motivated executive assistant and project coordinator to help me keep everything moving. This is a fast-paced role with a lot of moving parts — you will be the central hub that ties everything together across my team, suppliers, architects, and contractors. This is not a support role. This is a coordination and execution role. You will be the person who makes sure every ball stays in the air, every task gets closed, and every project moves forward on schedule. This is a fully remote role. If you are exceptional at what you do, location does not matter. This role has real growth potential. As the business grows, so does your responsibility and compensation. What you will be doing - Managing multiple workstreams simultaneously — tracking what is open, what is overdue, what is at risk, and what needs escalation - Building and maintaining project trackers, task lists, and checklists that give real-time visibility into every moving part - Coordinating communication between team members, suppliers, architects, and contractors on my behalf — keeping everyone aligned and accountable - Making and receiving calls on my behalf — you are comfortable on the phone, confident, and represent me professionally in every conversation - Following up on outstanding tasks relentlessly until they are closed - Organizing and maintaining documents, project files, and correspondence in a clean and logical system - Conducting supplier and vendor outreach — calling and emailing manufacturers and vendors to gather information, pricing, and confirmations - Scheduling calls and meetings and preparing agendas - Researching topics and summarizing findings clearly and concisely - Drafting emails and messages for my review - Assisting with hiring — posting jobs, filtering applications, and presenting the best candidates - Identifying problems early and bringing solutions, not just the problem What I am looking for - Project management experience — you have managed moving parts, tracked deliverables, and kept teams accountable in a real professional setting - Exceptional coordinator — you thrive in environments where many things are happening at once and nothing slips through the cracks on your watch - Super sharp — you think ahead, connect dots without being told, and figure things out independently - Great communicator — exceptional written and spoken English, you represent me professionally in every email, message, and phone call - Confident and natural on the phone — you are comfortable calling suppliers, contractors, and vendors, asking the right questions, and getting the information we need without hesitation - Positive attitude — you bring energy and optimism to everything you do, even when things get chaotic - Hustler mentality — you do not wait for work to come to you, you go find it and make things happen - Roll up your sleeves — no task is beneath you, no problem is someone else's problem, you own outcomes - Executive assistant experience — you have done this at a real level for a real executive or entrepreneur, not just admin work dressed up as EA experience - Available during US Pacific Time business hours for at least 4 to 6 hours of overlap daily What this is not This is not a data entry role. This is not a task-ticking role. This is not for someone who waits to be told what to do next. I need someone who is two steps ahead of me at all times — not two steps behind. I need someone who responds with yes, I already started on it, here is where I am, and here is what I flagged along the way — not yes, noted, understood, and then silence. To apply One requirement only. Record a short video or voice message — 2 minutes maximum — telling me who you are and why you are the right person for this role. This is required. Applications without a video or voice recording will not be considered. Rate: Please state your expected hourly rate in your proposal

We are looking for a reliable, organized, and detail-oriented individual to join our team in an administrative and planning role. Key Responsibilities Provide administrative and organizational support. Assist with planning, scheduling, and coordinating daily activities. Maintain accurate records, documents, and correspondence. Communicate professionally with clients, colleagues, and other stakeholders. Manage multiple tasks efficiently while meeting deadlines. Use Microsoft Office packages, including Word, Excel, Outlook, and PowerPoint, as required. Candidate Requirements Strong administrative and planning skills. Excellent organizational and time-management abilities. Punctual, dependable, and professional. Good attention to detail. Comfortable using Microsoft Office/Microsoft 365 packages. Strong written and verbal communication skills. Ability to work independently and as part of a team. Previous administrative experience is preferred. How to Apply Please attach a current copy of your resume/CV with your application. Applications without a resume/CV attached will not be considered. We are looking for someone who is committed, organized, punctual, and ready to contribute positively to the team.

The Role We're seeking a highly organized, proactive Executive Assistant to serve as a trusted partner to our President & CEO. You'll manage calendars, communications, travel, meetings, and special projects, keeping daily operations running smoothly in a fast-paced environment. Responsibilities Manage the CEO's calendar, travel, and meeting logistics Prepare agendas, presentations, and reports; take notes and follow up on action items Screen and prioritize emails, calls, and requests with discretion Draft communications and serve as liaison to internal and external stakeholders Track priorities and deadlines; support cross-functional projects and company events Handle expense reports, supplies, files, and general administrative support Qualifications 3+ years supporting senior leadership as an EA or in a similar role Exceptional organization, attention to detail, and written/verbal communication Able to juggle competing priorities with professionalism and urgency Discreet with confidential information; proactive problem-solver Proficient in Microsoft Office, Google Workspace, and video conferencing tools and task management tools (Asana and Adobe Acrobat a plus) You'll thrive here if you anticipate needs before they arise, follow through without reminders, stay calm under pressure, and bring order and reliability to a fast-moving business.

We are a masonry, paving, and excavation company based in New Jersey, and we’re looking for a reliable virtual assistant to help manage the business side while our crews stay focused on fieldwork. The role would involve answering and returning client calls and emails, scheduling estimates, following up on leads, sending invoices and tracking payments, organizing job files, staying on top of vendor communication, and providing bookkeeping support like tracking expenses and reconciling receipts. We’re looking for someone organized, detail-oriented, and comfortable communicating directly with clients, with experience using tools like QuickBooks or Google Workspace (or a willingness to learn them quickly). Construction or contracting industry experience is a plus but not required. This would start as a part-time role with potential to grow into more hours. To apply, tell us a bit about your background in admin or customer service work and which tools you’re comfortable using

Executive Assistant to the CEO Philadelphia, PA — Hybrid/Remote We are a quality engineering firm helping SaaS companies ship software with confidence. We're hiring an Executive Assistant to support our CEO directly, based in Philadelphia. Responsibilities - Manage the CEO's calendar, scheduling, and daily priorities - Handle travel arrangements and logistics - Manage inbox and correspondence, including drafting communications on the CEO's behalf - Coordinate meetings, prepare materials, and follow up on action items - Handle confidential information with discretion - Support day-to-day operational and administrative needs as they arise Requirements - 2-5 years of experience as an executive assistant, preferably supporting a CEO, founder, or senior executive - Based in or near Philadelphia; this role combines remote work with regular in-person time as needed - Available for full-time, 8-hour shifts - Strong written and verbal communication skills - Highly organized with strong attention to detail - Ability to manage multiple priorities and adapt to shifting demands Qualities we're looking for - Trustworthy and comfortable handling sensitive, confidential information - Takes initiative and follows through without needing constant direction - Works well within a team and coordinates easily with other departments - Dependable and consistent, especially under shifting priorities - Professional discretion in all situations Details - Location: Philadelphia, PA (hybrid/remote) - Schedule: 8-hour shift - Compensation: $15-20/hour - Reports to: CEO To apply, send your resume and a brief note on your relevant experience.

We're looking for a reliable, multitalented Virtual Assistant to support our online coaching business. This is a great fit for someone who's organized, proactive, and comfortable wearing multiple hats. Responsibilities: - Manage and update our Kajabi platform (courses, landing pages, email sequences, basic troubleshooting) - Create and schedule social media content across platforms - Provide friendly, responsive customer service to members of our group coaching program (answering questions, resolving issues, monitoring community/inbox) - Design simple graphics in Canva (social posts, email banners, slide decks, etc.) - Other general admin/VA tasks as needed Requirements: - Prior experience with Kajabi (or similar platforms like Kartra, Teachable, ClickFunnels) - Experience creating social media content (captions, basic graphics, scheduling) - Strong written communication skills for customer-facing interactions - Comfortable using Canva for basic design work - Self-starter who can manage tasks independently with minimal oversight - Available for [X hours/week — fill in] Nice to Have: - Experience supporting a coaching, course, or membership-based business - Familiarity with tools like [ActiveCampaign, ConvertKit, Slack, etc. — fill in what you use

We are a fast growing investment banking firm seeking an experienced Admin Assistant to lead and oversee our HR function on a full time basis. This role is ideal for a HR professional who has experience building HR structure, managing high-volume hiring, supporting leadership, improving onboarding processes, handling employee relations, and creating scalable HR policies and procedures. Responsibilities may include managing recruiting strategy, overseeing onboarding and offboarding, advising leadership on HR matters, improving employee and contractor processes, supporting performance management, handling sensitive personnel matters, and ensuring HR best practices are followed across the firm. The ideal candidate should have prior experience in Human Resource. Experience in financial services, investment banking, professional services, or a fast-paced sales-driven organization is strongly preferred. We are looking for someone who is strategic, highly organized, professional, detail-oriented, and able to work closely with executive leadership in a fast growing environment. This is a full time role. Monday - Friday 9am - 5pm central time united states Pay $6,000 a month salary. Please apply with experience.

We’re seeking a part-time assistant to support day-to-day marketing operations and client communication. Responsibilities include managing social media, creating simple graphics, handling phone and email outreach, and assisting with client relations. This role is ideal for someone organized, proactive, and comfortable working independently while supporting ongoing marketing efforts. If you’re reliable, detail-oriented, and ready to help keep projects moving, we’d love to hear from you.