The Executive Assistant and Client Relations Coordinator supports the Firm’s Owner and Managing Attorney in daily operations through high level administrative management, client communication, and workflow coordination. This role ensures that the attorney’s time, priorities, and workflow are protected, organized, and executed with precision. Executive Assistant Core Responsibilities • Calendar & Priority Management — Maintain and defend the attorney’s calendar; coordinate hearings, deadlines, meetings, MCLE presentations, and property related appointments; anticipate conflicts and proactively resolve scheduling issues. • Workflow Coordination — Track active matters, deadlines, follow ups, and internal project timelines; ensure the attorney has what they need before each meeting or task; keep cases and projects moving without requiring attorney prompting. • Email Management — Oversee and organize the Managing Attorney’s inbox with disciplined triage, prioritization, and follow through • Document & Information Management — Save documents, correspondence, and internal documents; draft and serve correspondence. • Operational Support — Handle administrative tasks including task prioritization, vendor coordination, and light bookkeeping support; assist with firm systems, templates, and process improvements. • Communication Management — Serve as the attorney’s administrative voice: draft correspondence, manage inbound communications, and ensure clients, agencies, and vendors receive timely, professional responses. • Anticipatory Support — Identify needs before they arise; flag risks, deadlines, or operational gaps; maintain a forward-looking understanding of the attorney’s commitments, projects, and strategic priorities. Client Relations Coordinator Core Responsibilities • Client Intake — Serve as the first point of contact for prospective clients; assess urgency; and ensure clients understand next steps, expectations, and required documentation; coordinate intakes with attorney. • Issue Spotting & Escalation — Identify client concerns, red flags, or case related issues early; escalate appropriately to the attorney; and help maintain operational awareness of potential client needs and case status. • Client Experience Management — Uphold the Firm’s standards of compassion, professionalism, and clarity; manage emotionally charged conversations with calm boundaries; and create a consistent, reassuring client experience from first contact through case resolution. • Scheduling & Coordination — Coordinate potential client consultations, and follow ups; ensure potential clients receive reminders, confirmations, and any preparatory instructions needed for a smooth interaction with the attorney. • Information Handling & Case Opening — Collect, organize, and maintain potential client documents; ensure information is accurately routed to the attorney; open e-file.

Appointment Setter — Cold Calling Truck Dealerships (Tampa Bay company, remote) Hey I’m Dillon. I own Black Crown Diesel, a mobile truck and SUV accessory install company in Tampa Bay. We show up at the dealership and install running boards, tonneau covers, and hitches right on their lot, so they don’t lose a truck for two days sending it to a shop. I’m good at the install side. I’m not good on the phone. That’s why this job exists. What you’d do: • Call independent used car lots, truck dealers, and contractors around Tampa Bay • Get past the front desk to the used car manager, GM, or owner • Book me a meeting. A day, a time, and a name — that’s what counts as a win • Build out the call list as you go (I’ve got about 46 to start; I’d want you sourcing more) • Log your calls so I can see what’s working What I give you: • A call script that’s already written and reworked — you’re not starting cold • A dedicated business line, so callbacks come to you instead of my cell • Rate sheet and answers to anything they’ll throw at you • I take every meeting and do every close. You never have to sell anything Being straight with you: this is a new business. I launched in April and I’m still landing the first dealership account. There’s real risk here and I’d rather say it now than have you find out in week three. What I can tell you is I answer my phone, I pay on time, and I won’t disappear on you. Pay: $14-$20/hr for about 20-25 hours a week, plus $25 for every meeting you book that I show up to, and $150 when one turns into an account. Paid biweekly.

Tetheree is a growing software company building AI-powered business applications for logistics, field operations, and enterprise customers. As we continue to grow, we're looking for a part-time Executive Assistant who can help keep projects, customers, and internal operations moving smoothly. This is more than a traditional administrative role. You'll become a key member of a small team where every day is different. ## What you'll be doing * Monitor and respond to customer emails. * Help schedule meetings and coordinate calendars. * Keep customers informed about project status and set realistic expectations. * Create and manage help desk tickets. * Perform basic testing of our web and mobile applications before releases. * Document bugs and communicate issues clearly to our development team. * Follow up with customers to ensure issues have been resolved. * Help organize internal documents, notes, and project information. * Assist with proposals, presentations, and other business operations as needed. * Work directly with the founder on a wide variety of initiatives. ## We're looking for someone who is: * Highly organized and dependable. * An excellent written communicator. * Comfortable speaking with customers in a friendly and professional manner. * Curious and enjoys learning new software. * Detail-oriented—you notice the little things others miss. * Comfortable working independently and figuring things out. * Excited about startups and AI rather than large corporate environments. ## Nice to have * Experience with help desk systems. * Experience testing websites or software applications. * Familiarity with project management tools such as Jira, ClickUp, Linear, or similar. * Experience working with Google Workspace or Microsoft 365. * Basic understanding of software development is a plus, but not required. ## About the role * Part-time (approximately 5–15 hours per week) * Flexible schedule * Remote position (U.S. preferred) * Opportunity to grow into a larger operations or customer success role as the company expands. If you enjoy wearing many hats, solving problems, and helping customers succeed, we'd love to hear from you. Please send us your resume along with a short note describing why this role interests you and an example of a time you helped bring organization to a busy or fast-moving environment.

Job Description:I am a licensed Real Estate Agent in Metro Atlanta looking for an experienced, detail-oriented, and fluent English-speaking Virtual Assistant to manage my high-volume residential rental business. This is a 100% remote position requiring 15–20 hours per week to start, with the potential to scale based on performance.Your primary focus will be managing my Facebook Marketplace rental listings, communicating directly with local prospective tenants using our standardized funnel scripts, and sourcing new landlord opportunities. Core Responsibilities:Data Entry & Spreadsheets: Create, manage, and continuously keep track of our Google Sheets master tracking databases (Landlord Pipelines, Active Inventory, and Tenant Leads) to ensure 100% data accuracy. File & Asset Organization: Maintain a highly organized, clean shared Google Drive ecosystem. Ensure property photos, video walkthrough assets, and executed contracts are properly sorted into their designated folders daily. Inbox & Lead Management: Monitor Facebook Marketplace and Instagram inboxes daily. Respond instantly to tenant inquiries using our copy-paste pre-screening scripts.Tenant Pre-Screening: Review incoming qualification forms (Google Forms) to ensure applicants meet our strict income (3x rent) and credit requirements. Tour Coordination: Send automated self-tour links (Rently/Tenant Turner) to fully qualified applicants and follow up post-tour to collect feedback.Listing Syndication: Post, update, renew, and relist property advertisements on Facebook Marketplace and housing groups using media folders provided by me. Lead Generation/Sourcing: Scan local MLS databases and Zillow daily to find stagnant listings or "For Rent By Owner" properties, and send our standard pitch email/agreement to landlords (strictly via off-platform methods). Required Skills & Qualifications:Language: 100% Fluent in Written and Spoken English. Must be able to communicate smoothly, professionally, and naturally with US-based clients without grammatical barriers. Organizational Skills: Exceptional organizational abilities with a proven track record of managing file structures and maintaining clutter-free digital workspaces.Spreadsheet Mastery: High proficiency in Google Sheets/Excel, including setting up row freezes, drop-down menus, data validation, and basic conditional formatting.Experience: Minimum 1–2 years of experience as a Real Estate Virtual Assistant (US market experience preferred). Tech Savvy: Proficient with Meta Business Suite, Facebook Marketplace, Google Workspace (Sheets, Forms, Drive), and DocuSign/Dotloop. Availability: Ability to check and respond to messages during peak US Eastern Time (EST) browsing hours (mornings and evenings). Traits: Highly organized, proactive, and capable of working independently under minimal supervision. Compensation & Hours:Hours: 15–20 hours per week (Flexible schedule, but requires consistent daily check-ins).Pay Rate: $5.00 – $6.00 / hour (Negotiable based on real estate experience).Performance Bonuses: Cash bonuses available for every successfully closed lease agreement.To Apply:Please reply with your resume, a brief summary of your real estate VA experience, and your availability in EST. To prove your attention to detail and language skills, please start your cover letter with the phrase: "Atlanta Rental Machine Ready."

Seeking a customer service expert or virtual assistant to help resolve a phone number issue. The task involves contacting two wireless carriers to retrieve a main personal phone number stuck in "port limbo." Strong communication skills and problem-solving abilities are essential to effectively handle customer service tasks and resolve the issue efficiently.

We are a networking marketing agency that matches entrepeneurs with leads in their niche, via warm networking. Details on Offer: https://tinyurl.com/1netsummer We need an experienced Notion, Slack, Google Sheets User who will be managing lead CRM, spreadsheet, doing research sending messages on linkedin. We can train you but prefer some experience or at least hustle and energy. lots of opporotunity for growth into a salaried position.

We are seeking two Executive Assistants to support our CEO and CFO directly, as well as the broader ELT team. The ideal candidates will have strong communication and organizational skills, with the ability to manage schedules, coordinate travel, and handle administrative tasks efficiently. Experience in supporting high-level executives is essential. Work Schedule: Monday through Friday, 8:00 AM to 5:00 PM MT

We are a US based software and training company that works with Home Service Contractors Looking for help posting on social media You will be posting pre written stuff, no content creation or knowledge in social media marketing required. This is more of an admin / data entry job. Full Disclosure - This will not provide a full time income, it's more of a side gig for some extra money. There's not enough work for it to be full time. Please reach out for more info

Join our real estate team as a part-time social media manager and virtual assistant. You'll manage social media accounts, create engaging content, and assist with administrative tasks. This role requires strong communication skills and the ability to work independently. If you're passionate about real estate and social media, we want to hear from you!

I’m looking for a collaborative, reliable, tech-savvy Administrative Assistant to work with me approximately 8–10 hours per week on an ongoing basis. Rate: $20-$25/hour, depending on experience. This could be a great fit for an experienced administrative professional looking for a smaller, flexible position, someone returning to the workforce, or a freelancer who would like a steady long-term role with a small professional practice. How We’ll Work Together I enjoy working collaboratively rather than simply sending someone a list of assignments. Because some of the work involves confidential information, you must be comfortable in a coworking environment, working alongside me on Zoom during scheduled work sessions. Availability and Interview Process Mornings in Eastern Time Zone are preferred, with each collaborative work session lasting between two and three hours, Tuesday through Thursday. The screening process will include an initial conversation and a 90-minute paid working interview if we seem to be a good fit. What You’ll Help With The work will vary and may include scheduling, basic invoicing, email and client administration, organizing and filing forms and documents, creating new forms and spreadsheets, payment tracking, formatting reports, tracking client billing, improving administrative systems and workflows, and helping with ongoing business projects. You don’t need to know every program I use. I’m much more interested in finding someone who is comfortable with technology and genuinely willing to learn. The role will include upgrading and automating previous business systems, as well as brainstorming how to do so. Experience with Google Workspace, Zoom, spreadsheets, QuickBooks, scheduling or practice-management software, and AI tools such as ChatGPT is helpful. You Might Be a Great Fit If You: - Are dependable, organized, and detail-oriented - Are comfortable with technology and learn new systems quickly - Communicate clearly and ask questions when you need clarification - Enjoy problem-solving and figuring out better ways to organize things - Can handle confidential information with discretion - Like working collaboratively rather than entirely on your own - Are comfortable working together on Zoom for designated work periods - Are generally available during U.S. Eastern Time business hours - Would enjoy becoming familiar with a small business and helping improve how it runs - Are interested in a steady, ongoing working relationship Please begin your proposal with the word “Coworking” so I know you have read the full posting. I’m hoping to find someone who enjoys being part of a small business, likes learning and improving systems, and wants to build a comfortable and productive working relationship over time.