I’m seeking an experienced and detail-oriented administrative assistant or someone who has experience managing large amounts of digital files to help refine and organize a personal photo collection containing approximately 100,000 files or fewer. The collection has already been consolidated, de-duplicated and placed into initial year and month folders. This project will focus on reviewing the remaining files, identifying low-value content and organizing meaningful photos into more useful event- or theme-based subfolders. Scope of work: * Review photos within the existing year and month folder structure, flag any files that appear to have the wrong capture date embedded. * Identify and set aside low-value images, including screenshots, accidental photos, blurry images, obvious duds, near-duplicates and other non-essential files. * Place low-value files into designated review folders rather than permanently deleting them. * Identify key occasions, events and themes within each month. * Create clearly and consistently named subfolders for events such as birthdays, holidays, vacations, school activities, sporting events, family gatherings and other significant occasions. * Move the applicable photos into their corresponding event or themed subfolders. * Leave general "everyday" photos within the appropriate month folder when a separate event folder is not warranted. * Follow an established folder-naming structure and written organizational guidelines. * Flag any uncertain files or organizational decisions for review. * Preserve original file quality, metadata, capture dates and filenames unless otherwise instructed. * Track progress and provide periodic updates on completed folders, files reviewed and questions requiring clarification. The collection may include both photos and video files. All work must be performed carefully, with no permanent deletions, destructive edits or changes to the original image quality. The ideal candidate will have: * Experience organizing large personal photo collections or digital archives. * Strong visual judgment and the ability to distinguish meaningful images from screenshots, duplicates, accidental photos and poor-quality images. * Excellent attention to detail and consistency. * Experience working with structured folder systems and large file volumes. * Familiarity with photo metadata, capture dates and common photo and video file formats. * A reliable computer, stable high-speed internet connection and comfort working through an approved remote-access or file-sharing workflow. * The ability to follow detailed instructions while using good judgment when unexpected situations arise. * Respect for privacy and the ability to handle personal and family photos confidentially. Experience with software such as Adobe Lightroom Classic, Adobe Bridge, Photo Mechanic, Apple Photos or other applications that allow for more efficient file organizing. The project will likely begin with a smaller paid trial folder or year so I can evaluate accuracy, judgment and consistency before assigning the full collection. If the trial is successful, there may be opportunities for ongoing digital photo-organizing work across additional client collections. When applying, please include: 1. A brief description of your experience organizing large photo or media collections. 2. The software or tools you typically use for photo review and file organization. 3. How you would distinguish between a photo that should be set aside and one that should remain in the collection. 4. How you would approach grouping photos into event-based subfolders. 5. Your estimated number of files reviewed per hour. 6. Your hourly rate and general availability. 7. Any questions you have about the collection or workflow. Please begin your proposal with the phrase “Digital Photo Organization” so I know you have read the full posting.

You'll be the founder's right hand,  the person who keeps everything moving so the big decisions get the attention they deserve. You'll start part-time supporting Mia, and if it's the right fit (we think it will be), the role grows into full-time supporting both Mia and Lalo, our production lead. This is a genuine growth seat for someone who wants one. What you'll own: Calendar, scheduling, and meeting prep, protecting the founder's time Inbox triage and drafting; you make sure nothing important slips Task and project tracking in our systems (Monday app for the team + Mia's Motion). You keep work from falling through the cracks Vendor coordination and follow-up Research, documents, decks, and the occasional errand. Whatever moves things forward Anticipating needs and owning outcomes end to end Who you are: Ridiculously organized and proactive, you rarely have to be told twice Able to ask sharp clarifying questions to sharpen priorities and execute tasks. A good question is a sign of ownership, not a lack of it Discreet with sensitive information A strong writer who can match a professional, on-brand tone Tech-comfortable (Google Workspace, Monday, Motion, and quick to pick up new tools) Hungry to grow into a bigger role over time Location: Hybrid, mostly remote with the ability to be in-office at our Los Alamitos studio (Orange County) weekly or bi-weekly. Schedule: Part-time to start. Perfect for a working parent, 4-5 hours per day, 5 days per week. Review Schedule/Comp: Every 180 days

We’re a growing tree service company based in the U.S. looking for a reliable and tech-savvy Virtual Assistant to help us handle incoming customer calls, create first-round job estimates (must feel comfortable using ChatGPT), and coordinate with our small field crew. This is a part-time, long-term role with flexible hours — perfect for someone who’s organized, friendly, and confident managing tasks independently. We use Jobber for our CRM. Ideally we're looking for someone familiar with Jobber. Requirements: - generally savvy with CRMs and a self-learner - must have a great telephone presence - be available to take calls on your own cell phone via ATT Office @ Hand app and communicate via text (also through the app) - schedule in person visits for official estimates - coordinate schedules for service - ensure all customer contacts are loaded into a CRM, which we haven't set up yet - manage invoicing/billing We typically manage 2-4 jobs per week.

Part-Time Sales Administrative & Research Assistant (5–10 Hours/Week) About Us Daniel Business Advisory is a boutique business advisory firm focused on acquisitions, business development, and investment opportunities. We are seeking a dependable, detail-oriented Administrative & Research Assistant to provide ongoing support across a variety of projects. This is a flexible, long-term part-time position averaging 5–10 hours per week. The ideal candidate enjoys research, organization, data management, and working independently with minimal supervision. Responsibilities - Research acquisition, investment, and business development opportunities - Maintain and update CRM records (HubSpot experience is a plus) - Perform data entry, data cleanup, and database management tasks - Track and monitor prospecting and outreach activities - Organize and maintain Gmail inboxes, folders, and email workflows - Assist with Google Drive organization, file management, and document structure - Support recurring administrative processes and special projects - Conduct online research and summarize findings - Organize company, prospect, and project information for leadership review - Data hygiene and sales administration (Sales Navigator outreach) Qualifications - Strong attention to detail and organizational skills - Reliable, responsive, and able to meet deadlines - Comfortable working independently and following established processes - Strong written communication skills - Proficiency with Google Workspace (Gmail, Drive, Docs, Sheets) - Experience with spreadsheets and online research tools - Experience with HubSpot, LinkedIn, CRM systems, or data management is helpful but not required What We're Looking For We're looking for someone who takes pride in accurate work, enjoys supporting business operations behind the scenes, and can consistently contribute a few hours each week. The ideal candidate is highly organized, proactive, comfortable managing multiple administrative tasks, and capable of keeping information, files, and systems clean and up to date. Work Arrangement - Fully remote - Flexible schedule - Approximately 5–10 hours per week - Ongoing engagement for the right candidate When Applying, Please Include - A brief summary of your relevant experience - Any experience with HubSpot, CRM systems, Gmail management, or Google Drive organization, AI Tools - Examples of research, administrative, or data management projects you've completed - Your hourly rate - Your general availability each week We look forward to hearing from you.

We are seeking a highly organized, proactive Executive Business Partner to support a Boston-based board-certified dermatologist, educator, media contributor, and entrepreneur. This role goes far beyond calendar management. The ideal candidate is a strategic problem-solver who enjoys creating order, anticipating needs, managing projects, and helping an executive operate at their highest level across clinical, business, and personal responsibilities. This is an ongoing, part-time, and remote role. Key Responsibilities • Strategic & Administrative Support: Provide proactive calendar management, scheduling, and day-to-day email correspondence. • Business Operations: Handle light business administration, including invoicing, basic LLC paperwork, and tracking deliverables. • Brand Partnerships: Provide light logistics and communications support for brand deals, including scheduling calls and organizing agreements. • Content & Social Media: Provide editing support for organic social content on designated days. Assist with community management and sponsored editing. • Household Logistics: Coordinate household staffing logistics and ensure seamless integration between personal and professional schedules. What We're Looking For • Proven experience as an Executive Assistant, Personal Assistant, or in a similar support role. • Exceptional written communication skills with a strong track record of follow-through. • High level of discretion and comfort handling confidential personal and business information. • Tech-savvy and comfortable navigating social media platforms.

GoHighLevel (GHL) CRM Assistant About the Role I’m looking for a reliable Assistant to manage lead communication and follow-up inside a GoHighLevel-based CRM. The goal is simple: respond to leads quickly, maintain consistent follow-up, keep the CRM organized, and make sure opportunities do not get missed. Responsibilities * Monitor inbound SMS, email, and CRM conversations * Respond to new leads quickly and professionally * Follow up with leads who do not respond * Nurture leads over multiple touches * Schedule appointments or consultations * Update notes, tags, tasks, and pipeline stages * Re-engage older leads when appropriate * Escalate important conversations when needed * Follow established workflows while using good judgment I need someone who can communicate naturally, understand what a lead needs, and keep the conversation moving toward the appropriate next step. Ideal Candidate You should have: * Strong written English * GoHighLevel experience * Experience with lead nurture and appointment setting * Strong organization and follow-through * Good judgment about when to follow up or escalate * Experience communicating directly with prospective customers * Availability to check the CRM multiple times throughout the day. Experience with membership or service-based businesses is a plus. Schedule This is an ongoing role. Lead response time is important, so I need someone who can monitor communications throughout their day rather than handling everything in one batch.

I’m looking for a detail-oriented U.S.-based freelancer to become an important part of my real estate photography business which is based in San Diego, California. Your primary goal is to ensure every gallery is organized, polished, and ready for final delivery. Our photography team works throughout the day to capture various media at properties - including photos, drone, 3D tours, video, floor plans, etc. It is your job to finalize the edits for the photography, and compile the additional elements like 3D tours, floor plans, etc, into our media delivery platform so we can deliver the media to the client within 24 hours after the end of their photoshoot. You will use an AI editing platform (that is very easy to use if you are familiar with AI) to edit the photos and finalize the media in the evening so I can review the edits quickly in the morning and approve delivery before heading out to another photoshoot. Attention to detail is huge in this role - if you're able to notice little details in photos that are imperfect and can work to make them look perfect - this is the role for you. No advanced photo editing experience required, as the AI will handle the heavy lifting, and you will just make basic edit requests to ensure each gallery looks perfect and consistent with our brand style. This is a remote position with room to grow into a larger operations role if desired as the business scales. Responsibilities * Upload RAW real estate photography files from Google Drive into our AI photo editing platform each afternoon/evening. * Request human edits or AI edits within our AI platform when needed. * Review edited images and make any necessary adjustments within the AI platform to ensure every photo meets our quality standards. * Organize images into the correct order and flow for the final gallery. * Add additional media (3D tours, floor plans, videos, etc.) into our media delivery platform, Aryeo. * Prepare each listing so that my morning workflow consists of a quick quality assurance review before delivery. * Maintain an organized, reliable workflow and communicate early if any issues arise. * Assist in our company meeting the 24-hour deadline to deliver client media. Requirements * Based in the United States (preferred PST or MST - this work will take place in the late afternoon/evening during the PST time zone, and will require a bit of morning PST work as well if changes need to be made). * Excellent attention to detail—you naturally notice small imperfections. This is crucial for this role. * Comfortable learning new software and following detailed, established workflows. Familiar with how AI works so you can prompt it effectively when needed. * Organized, dependable, and responsive. Strong communication skills are key. * Experience with real estate photography, photography editing, Aryeo, or AI editing is a plus, but I’m happy to train the right person. Schedule Most work will happen in the late afternoon and evening PST after photoshoots for the day are completed. There is no strict time you need to be working, but galleries must be fully prepared for my morning review. Availability in the morning PST is also important if there are any major errors that need to be corrected. Pay * Current rate is $20 per completed job. Each job will take you anywhere from 30 mins to 1 hour, and as you learn the workflow it will get faster and faster. $15 per job while in training. * Workload will be lighter at first as we build the relationship, but it is expected to grow steadily. * As the business expands, there is opportunity to take on additional responsibilities, including scheduling, photographer coordination, client communication, and becoming an integral part of day-to-day operations. To Apply Please tell me: 1. Why you’d be a great fit for this role. 2. Any experience you have with photography, real estate, editing, or operations. 3. Your time zone and typical availability. 4. Your favorite productivity or organization tool (this helps me get to know how you work).

We are seeking a proactive and organized Executive Assistant to support the owner of a growing marketing agency and a food brand. The ideal candidate will manage schedules, coordinate meetings, and assist with various tasks to ensure smooth operations. Previous experience in a similar role is preferred, along with a strong understanding of marketing dynamics and the food industry. If you're a detail-oriented professional with excellent communication skills, we would love to hear from you!

We are seeking a part-time investor relations assistant to manage our CRM, create newsletters, handle social media, summarize deals, and follow up on inquiries. The ideal candidate will have experience in investor relations and be able to communicate effectively. This role requires a combination of administrative and communication skills to ensure smooth operations and engagement with investors.

I am seeking a part-time assistant to organize my email and potentially help with other tasks for 1-3 hours a week. The ideal candidate will have experience in email management and be able to handle administrative tasks efficiently. This role requires someone who is detail-oriented and can work independently.