I'm looking for an experienced cold caller or virtual assistant to conduct market research by calling 20–30 independent medical offices in New York City. This is NOT a sales job. You'll ask a short list of 5–7 questions about how they handle after-hours patient communication, voicemail, and patient requests. You'll record each office's responses in a Google Sheet, including any pain points and whether they'd be interested in seeing a future product demo. Calls should be professional, friendly, and conversational. Experience with B2B phone outreach is preferred.

I need a reliable, US-based assistant to handle daily social media posting for 4 current client accounts across TikTok, Instagram, and YouTube (Shorts). I will be scaling up to ten clients by end of Summer. What you’ll do, every day (7 days/week, no days off): • You’ll be given a Google Drive link with pre-edited videos (and a document of captions) for each client — no filming, editing, or writing required • For each client, complete an 8-minute session covering all platforms: 1. Scroll/engage naturally for 3 minutes (before posting) 2. Post the pre-staged video(s) with captions/hashtags across TikTok, Instagram, YouTube, and Facebook — 2 minutes 3. Scroll/engage naturally for 3 minutes (after posting) • Repeat this for all 4 clients, across all 3 apps, every day, 2 videos a day • Follow a simple daily checklist — video links and captions will be pre-staged and organized by client in the shared Drive folder Time commitment: • 8 minutes per client × 4 clients = ~32 minutes/day, every day • Must be done at a consistent time daily (specific window to be agreed upon) Requirements: 🩷 Must be based in the United States (this is required by client contracts — non-US applicants will not be considered) 🩷 Reliable daily availability, including weekends — this is a 7-day/week commitment 🩷 Comfortable navigating TikTok, Instagram, and YouTube apps 🩷 Detail-oriented and able to follow a checklist precisely 🩷 Good communication — must flag any posting issues (upload failures, app glitches) immediately 🩷 Attend a weekly Google Meet with me to do account check ups/check in on account health Compensation: 🔵 $50/campaign @ 4 current campaigns=flat rate of $200/month+ VIEW BONUSES (will increase as I scale my business) 🔵 Paid monthly within 14 days of end of month (because you will get paid view bonuses on any videos that meet the specific campaigns threshold, with me!) 🔵 Rate will increase as additional client accounts are added to the rotation Nice to have: 🔵 Experience with social media management or content posting To apply, please confirm: (1) you are US-based, (2) you can commit to a consistent daily 7-day schedule, and (3) your available time windows.

We're a personal-brand business — our CEO leads across publishing, speaking, mentorship, and network marketing — hiring a dedicated Executive Assistant to serve as his right hand for the daily operating rhythm. This role is deliberately scoped as a long-term seat. If you're looking for a stepping stone into ops, chief of staff, or team management, this is not the role. If you want to do executive support at a high level, for the long term, with someone who invests in his people — keep reading. What you would own: • Calendar management, scheduling, and gatekeeping • Inbox triage and drafting replies in the CEO's voice • Daily standups and end-of-day reports • Meeting prep, agendas, one-page dossiers • Personal admin and follow-up • Coordination with our travel manager and operations team What you would NOT own: • Content production, marketing, or brand strategy • Travel booking • Financial administration How our CEO works — read carefully: • Texts over email for quick items • Wants specifics over generalities ("done by Thursday 4pm," not "soon") • Direct, fast-paced, expects follow-through • Does not touch task management tools — the EA translates and runs the backend invisibly • Gives leeway, not detailed direction — you'll figure things out without hand-holding Must-haves: • 5+ years supporting a C-level executive or founder • Cross-platform tech fluency (Google Workspace AND Microsoft 365) • Comfortable using AI tools daily in your workflow • Excellent written communication — able to write in someone else's voice • Available during Pacific Time business hours • Comfortable with ambiguity, off-hours texts, and shifting priorities. This is not a 9-to-5 HOW TO APPLY — please answer these three questions directly in your proposal. Applications that skip these or read as AI-generated will not be reviewed. 1. Name three AI or productivity tools you currently use in your workflow, and briefly describe what you've built or automated with them. 2. Are you fluent in Google Workspace, Microsoft 365, or both? 3. Tell us about a time your executive gave you a vague or one-line instruction, and you had to figure out what they actually wanted. What did you do, and what happened? Compensation: Based on your experience and demonstrated capability, not a fixed number. Share your current earnings and target — we'll be transparent about where you fit. We're looking for someone who thinks and writes in specifics.

I'm looking for a highly organized, detail-oriented Virtual Assistant to support my growing vacation rental management company. Responsibilities include: Managing guest communications with professionalism and quick response times Ongoing listing updates across booking platforms Creating new property listings and ensuring they are optimized for maximum visibility and conversions Guesty experience (required) Cloudbeds experience (preferred) Assisting with day-to-day operational tasks as our portfolio grows Maintaining accuracy and consistency across all listings and property information I already have a dedicated revenue management team, so pricing and rate optimization are not part of this role. The ideal candidate is proactive, has excellent written English, is experienced in the short-term rental industry, and can work independently while maintaining a high level of attention to detail. As the business continues to grow, there is significant opportunity for this role to expand into a long-term position.

MIT AI Alignment (MAIA), a nonprofit student organization at MIT, seeks a temporary Operations Assistant. Responsibilities include managing email and phone communications, providing administrative support, and ensuring smooth operations. The role is part-time and temporary, ideal for someone with experience in operations and administrative tasks.

Lead Engagement & Growth Coordinator (Real Estate) | Part-Time Virtual Assistant About Me: I'm a residential real estate agent in San Diego looking for a proactive, organized, and personable Virtual Assistant to help grow my business through relationship building and consistent client communication. This is NOT a content creation or graphic design role. I already have content handled. Your focus will be engaging with people, nurturing relationships, and helping generate leads. Responsibilities: Social Media Engagement: * Start conversations with new followers and people engaging with my content * Build genuine relationships (no spammy copy-and-paste messages) * Engage with followers consistently each day * Identify potential buyers, sellers, investors, and referral partners * Notify me immediately when someone is ready for a conversation Lead Management: * Keep conversations organized * Update lead statuses * Track follow-ups * Hand off qualified leads with conversation notes Marketing & Communication: * Create and send monthly email newsletters * Schedule and send text message campaigns daily * Follow up with leads * Assist with database organization * Keep communication consistent with my brand voice What I'm Looking For * Excellent written English * Friendly, conversational communication style * Experience with customer engagement, sales, or lead generation * Highly organized and detail-oriented * Comfortable learning new systems * Self-starter who doesn't need constant direction * Reliable internet and availability during U.S. business hours for at least part of the day Bonus Points: * Real estate experience * CRM experience * Email marketing experience * Follow up experience * Social media engagement experience * Experience qualifying leads Hours: Part-time to start (approximately 10–20 hours per week), with the opportunity to grow into a larger role as my business expands. To Apply: Please include: 1. A brief introduction about yourself. 2. Your experience with lead generation or customer engagement. 3. Examples of DMs, client communication, newsletters, or outreach you've written. 4. Any real estate experience (preferred but not required). 5. Your hourly rate and availability. 6. The word **"La Jolla"** at the beginning of your proposal so I know you've read the full posting. I'm looking for someone who enjoys building relationships, communicates professionally, takes initiative, and wants to become a long-term part of a growing real estate business.

I am looking for an organized, dependable, and proactive person to become my right-hand assistant as I grow my skincare clinic, botanical skincare brand, educational programs, and community outreach efforts. This is a fun and meaningful role for someone who enjoys helping a creative entrepreneur turn ideas into action. I am a speaker, educator, skincare professional, and founder with lots of projects and ideas in motion. I don't need someone to create the vision—I need someone who enjoys organizing it, managing details, coordinating communication, and helping keep projects moving forward. The ideal person loves organization, enjoys checking things off a list, follows through on commitments, and takes pride in helping others succeed. You should be comfortable working independently, managing multiple projects, communicating professionally, and keeping information organized in Dropbox, spreadsheets, and project tracking systems. Projects may include coordinating speaking engagements, researching organizations and events, managing outreach efforts, organizing marketing materials, tracking follow-up activities, helping with newsletters and social media scheduling, and generally providing administrative support that allows me to focus on serving clients and growing the business. This is not a high-pressure corporate environment. I'm looking for someone positive, resourceful, detail-oriented, and dependable who enjoys being part of a mission-driven business focused on helping people look and feel their best. If you enjoy creating order from complexity and helping meaningful projects move from idea to implementation, I would love to hear from you.

Our fast-growth digital agency works with iconic consumer brands and we're looking for an exceptional Executive Assistant and right-hand person to support our founding team as we scale. This is not a traditional EA role, and it's not a pure operations role either. It sits somewhere in between, with opportunity to grow into more responsibility. If you need a clean job description to feel comfortable, this probably isn't for you. If you get energized by the idea of being close to the action at a fast-moving agency with big ambitions, keep reading. To be clear: we are not looking for a great EA that waits for tasks and executes them well. We want someone that can proactively drive, run point on big projects, operationalize strategic brain dumps, and also flawlessly execute on the little stuff. **What You’ll Do** There's no tidy way to describe this role because no two weeks look the same. You'll support our executive team directly: keeping them organized, unblocked, and focused on what matters most. Some days that looks like traditional EA work. Other days it looks more like special operations or something else entirely. You'll be the connective tissue between our founders and everything that needs to happen. That means proactive calendar management, inbox triage, daily briefings, and making sure nothing gets dropped - but it also means owning an independent queue of operational projects and driving them to completion without someone chasing you down. The core of this role is capture and close. When something is asked in Slack, it gets tracked. When something is assigned, it gets done and confirmed. When something is slipping, you flag it before it's late - not after. You don't wait to be checked in on. You're the one doing the checking. • Daily executive support: briefings, inbox triage and labeling, calendar management, meeting coordination, and keeping founders organized and unblocked • Task tracking ownership: you're the system to capture, prioritize, and get past the finish line • Proactive status communication: weekly board sweeps, unprompted updates, and flagging blockers the moment they emerge — not when someone asks • Operational project ownership: SOPs, onboarding, tools audits, HR admin and whatever else needs building or maintaining • Urgency calibration: you know the difference between a P3 that can wait and something that needs to happen in the next two hours - and you act accordingly • Close the loop: you confirm when things are done, you resurface when things are stuck, and you never let an open ask sit silent • Own research projects: from quick lookups to deep dives. Deliver clear, actionable outputs • Help keep people-related efforts moving: hiring coordination, outreach, candidate tracking, and more • Be a trusted presence: someone the team relies on, not just a task processor • Biz Dev and Marketing coordination: From keeping our CRM clean to planning cool events and organizing case study assets **What We're Looking For** We care far more about who you are than what your resume looks like. • You run your own queue. You don't need to be told what to work on next — you know what's open, what's urgent, and what's been sitting too long, and you act on it without prompting • Nothing falls through the cracks on your watch. If it was asked, it's tracked. If it's tracked, it has a status. If the status changes, you say so • You communicate proactively and specifically. "I'm on it" isn't an update. You say what you did, what's next, and what you need • You recognize urgency. A meeting happening in two hours that needs to be moved is not a task for later — you know that instinctively • You move fast and stay calm when things shift. Priorities change; you adapt without losing the thread • You're deeply tech-savvy and pick up new tools fast — Asana, Slack, Rippling, Google Workspace, and whatever else we throw at you • Extensive Claude / AI experience is a strong plus — we run our operations through AI tooling and expect this person to do the same • You've managed complex executive calendars and inboxes before and understand what real-time support looks like at that level **What This Is Not** This is not a role where you execute tasks when asked and wait for more. It's not a role where blockers sit until the next check-in. It's not a role where you update the system right before a meeting to look current. If your default mode is reactive, this isn't the right fit. If your default mode is "I already handled it," and you be 3 steps ahead, we'd love to hear from you. If you are not comfortable working in the grey or in a fast-growth environment, this role probably isn't for you. **What You'll Get** • A front-row seat building a high-growth agency • Direct, daily access to the executive team • A role that will evolve as we do, with real opportunity to grow into whatever you're most passionate with • A collaborative, no-bureaucracy environment where your work actually matters

MINISTRY OPERATIONS & EXECUTIVE ASSISTANT EDIFY Movement Winter Haven, FL (Local Applicants Only) Part-Time | Approximately 15–25 Hours Per Week $20/hour Help Build Something That Matters. EDIFY Movement is a Christ-centered nonprofit dedicated to equipping, discipling, inspiring, and empowering every generation to use their God-given gifts for His glory through worship, discipleship, and the arts. We are looking for a highly organized, proactive, and ministry-minded individual to serve as our Ministry Operations & Executive Assistant. This is more than an administrative role—it is an opportunity to help build a growing ministry while supporting our Executive Director and serving our community behind the scenes. If you love Jesus, enjoy creating order out of chaos, love the worship arts, and find joy in serving others, we would love to meet you! Responsibilities may include: Managing calendars and scheduling meetings Responding to emails and phone calls Preparing documents, spreadsheets, and reports Organizing digital files and databases Assisting with board communication and meeting preparation Coordinating volunteers and ministry events Updating website content Scheduling social media posts Assisting with donor and sponsor communications Ordering supplies and managing administrative tasks Supporting rehearsals, performances, and special events Providing day-to-day administrative support for the Executive Director No two days will look exactly the same, and that's part of what makes this role exciting! Qualifications We're looking for someone who: Has a vibrant and growing relationship with Jesus Christ. Demonstrates integrity, humility, and professionalism. Is highly organized and dependable. Takes initiative and solves problems independently. Communicates clearly and graciously. Maintains confidentiality. Enjoys serving people. Learns new technology quickly. Thrives in a fast-paced, ministry environment. Preferred Skills Experience with the following is preferred: Google Workspace Microsoft Office Canva Basic website editing (WordPress experience is a plus) Social media management Zoom Data entry and spreadsheets Notion Bonus experience includes: Nonprofit administration Church or ministry experience Dance, music, theater, or other performing arts CRM or donor databases Mailchimp Planning Center QuickBooks Schedule Part-time (approximately 15–25 hours per week) Daytime weekday availability is required. Some evenings and weekends will be needed during special events and performances. Applicants must live near Winter Haven, Florida, as regular in-person meetings and ministry events are required. Compensation $20 per hour Flexible scheduling Opportunity for increased responsibilities as EDIFY Movement continues to grow How to Apply Please submit a proposal with a brief cover letter sharing why you are interested in this position and how your faith has influenced your desire to serve in ministry. Three professional references Your general weekday availability Attention to Detail: To help us identify applicants who carefully read instructions, please share a Bible verse that has comforted and strengthened you in your life. We look forward to meeting someone who is excited to use their administrative gifts to help build God's Kingdom through EDIFY Movement!

ABOUT THE ROLE I am seeking an experienced Executive Assistant & Nonprofit Operations Coordinator to provide executive-level support to the Founder/CEO of a growing nonprofit organization and ministry leader. This role requires a highly organized, proactive professional who can independently manage priorities, anticipate needs, and ensure important tasks move forward. This is not a role for someone who requires daily direction or micromanagement. The ideal candidate must be able to take ownership, use good judgment, follow through on commitments, and operate as a trusted extension of the CEO. IDEAL CANDIDATE The successful candidate will have: - Executive assistant experience supporting a CEO, founder, executive, or senior leader - Experience with nonprofit administration, operations, or organizational support - Strong written and verbal communication skills - Excellent follow-through and attention to detail - The ability to manage multiple priorities independently - The confidence to make professional calls, send communications, and manage follow-ups - The ability to identify what needs to be done and take action without waiting for step-by-step instructions RESPONSIBILITIES Executive-Level Support - Manage CEO priorities, schedules, deadlines, and follow-up items - Organize meetings, agendas, notes, and action steps - Maintain task trackers and project timelines - Draft professional emails and communications - Research information and prepare summaries - Organize digital files, documents, and systems - Help ensure commitments and priorities are completed Nonprofit Administration & Operations - Organize nonprofit files, records, charts, spreadsheets, and tracking systems - Maintain databases and contact lists - Support program and operational organization - Research sponsors, funders, and partnership opportunities - Assist with sponsor outreach preparation and follow-up tracking - Prepare materials for meetings, reports, and presentations Communications Support - Draft and organize email communications - Make professional follow-up calls on behalf of the CEO/organization - Support newsletters, announcements, and outreach communications - Assist with social media planning and content organization Ministry/Church Administrative Support - Assist with ministry communications and follow-up - Coordinate communication for women’s ministry activities - Send emails, texts, and reminders - Assist with event coordination and ministry organization - Help prepare social media content and announcements QUALIFICATIONS REQUIRED: - Previous executive assistant or high-level administrative support experience - Nonprofit administration experience preferred - Strong organizational and project management skills - Ability to work independently and meet deadlines - Professional communication skills - Experience with Google Workspace, spreadsheets, email management, and online tools WORK DETAILS - Fully remote position - Approximately 15 hours per week - Long-term opportunity for the right person - Must be reliable, responsive, and able to work independently HOW TO APPLY Please provide: - A brief introduction and summary of your experience - Your experience supporting executives or nonprofit leaders - Examples of systems, processes, or projects you have managed independently - Your hourly rate and availability Please answer: “Describe a time when you supported a busy executive or leader by anticipating their needs and taking action without being asked.” Please note: Candidates who require significant supervision or step-by-step instruction will not be the right fit for this role.