ABOUT THE ROLE I am seeking an experienced Executive Assistant & Nonprofit Operations Coordinator to provide executive-level support to the Founder/CEO of a growing nonprofit organization and ministry leader. This role requires a highly organized, proactive professional who can independently manage priorities, anticipate needs, and ensure important tasks move forward. This is not a role for someone who requires daily direction or micromanagement. The ideal candidate must be able to take ownership, use good judgment, follow through on commitments, and operate as a trusted extension of the CEO. IDEAL CANDIDATE The successful candidate will have: - Executive assistant experience supporting a CEO, founder, executive, or senior leader - Experience with nonprofit administration, operations, or organizational support - Strong written and verbal communication skills - Excellent follow-through and attention to detail - The ability to manage multiple priorities independently - The confidence to make professional calls, send communications, and manage follow-ups - The ability to identify what needs to be done and take action without waiting for step-by-step instructions RESPONSIBILITIES Executive-Level Support - Manage CEO priorities, schedules, deadlines, and follow-up items - Organize meetings, agendas, notes, and action steps - Maintain task trackers and project timelines - Draft professional emails and communications - Research information and prepare summaries - Organize digital files, documents, and systems - Help ensure commitments and priorities are completed Nonprofit Administration & Operations - Organize nonprofit files, records, charts, spreadsheets, and tracking systems - Maintain databases and contact lists - Support program and operational organization - Research sponsors, funders, and partnership opportunities - Assist with sponsor outreach preparation and follow-up tracking - Prepare materials for meetings, reports, and presentations Communications Support - Draft and organize email communications - Make professional follow-up calls on behalf of the CEO/organization - Support newsletters, announcements, and outreach communications - Assist with social media planning and content organization Ministry/Church Administrative Support - Assist with ministry communications and follow-up - Coordinate communication for women’s ministry activities - Send emails, texts, and reminders - Assist with event coordination and ministry organization - Help prepare social media content and announcements QUALIFICATIONS REQUIRED: - Previous executive assistant or high-level administrative support experience - Nonprofit administration experience preferred - Strong organizational and project management skills - Ability to work independently and meet deadlines - Professional communication skills - Experience with Google Workspace, spreadsheets, email management, and online tools WORK DETAILS - Fully remote position - Approximately 15 hours per week - Long-term opportunity for the right person - Must be reliable, responsive, and able to work independently HOW TO APPLY Please provide: - A brief introduction and summary of your experience - Your experience supporting executives or nonprofit leaders - Examples of systems, processes, or projects you have managed independently - Your hourly rate and availability Please answer: “Describe a time when you supported a busy executive or leader by anticipating their needs and taking action without being asked.” Please note: Candidates who require significant supervision or step-by-step instruction will not be the right fit for this role.

Seeking Senior Executive Assistant to be part of an exective team to the founder of a non profit think tank that works on preventing global catastrophic risks, based in Asheville, NC. Along with an Executive Assistant, we are also looking for related executive office roles: Chief of Staff, Secretary, Administrative Support, Guest Liason and Events, and Personal Executive Assistant. Also actively looking for people with backgrounds in recruting, accounting, reseach, writing, and non-profit development. The right person will feel aligned with the mission of the organization, enjoy being in a support role to someone they respect, and have relevant experience. Unfortunately, I cant post links to our websites on this platform. Search my name on youtube and google civilization research institute and the consilience project to learn more. Thank you.

We are seeking a detail-oriented and bilingual Administrative Assistant proficient in both English and Spanish. This role involves answering phone calls, managing correspondence, performing various administrative tasks, and assisting with workflow tasks like updating spreadsheets, checking email, responding to email, etc. The position requires an undivided commitment from 10 AM to 7 PM US CST (Monday-Friday). The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving. If you thrive in a fast-paced environment and have a knack for multitasking, we want to hear from you!

Operations Coordinator & Executive Assistant (Remote Freelance Position) About Us We are a marketing and communications agency that has been in business for 27 years, serving clients across a variety of industries with a strong focus in the building insulation and construction sectors. Our company operates with a highly collaborative remote team of nine experienced freelancers located across the country. We pride ourselves on maintaining an exceptional team culture built on trust, communication, accountability, and high-level performance. Learn more about us at www.dzandassociates.com. Position Overview We are seeking a long-term freelance Operations Coordinator & Executive Assistant to support the day-to-day operations of our strong and growing remote agency. This role functions as both an assistant to the owner and an operational support lead for the broader team. This is a highly important role that helps keep projects, systems, and workflows running smoothly so our client-facing team members can stay focused on delivering excellent work. The ideal candidate is organized, resourceful, tech-savvy, proactive, and enjoys improving systems and processes. Key Responsibilities Operations & Project Management Maintain and optimize our ClickUp project management system Help streamline workflows and improve internal operational processes Track tasks, deadlines, and project status across multiple team members Assist with troubleshooting operational bottlenecks and identifying solutions Team Support Provide administrative and operational support to the owner and team members Coordinate and organize internal information and project assets Assist team members with various support tasks as needed Help maintain organization and consistency across systems and projects Client Onboarding & Account Setup Support onboarding processes for new clients Assist with online profile setup and account configuration for clients Catalog and organize client data and information Ensure projects and onboarding materials are properly documented Systems & Process Improvement Identify opportunities to improve efficiency and organization Document workflows and help create scalable operational systems Research tools, answers, and solutions independently when challenges arise Required Skills & Experience Experience using ClickUp or similar project management platforms such as Asana, Monday.com, Trello, or Basecamp Google Drive and Google Docs savvy Strong organizational and time management skills Excellent written communication and attention to detail Ability to work independently in a fully remote environment Comfortable troubleshooting issues and finding solutions proactively Strong follow-through and reliability Basic marketing knowledge and understanding of agency workflows Preferred Traits Process-oriented thinker who enjoys creating order and efficiency Adaptable and comfortable wearing multiple hats Positive team player with strong communication skills Tech-savvy and quick to learn new systems Long-term mindset and interest in growing with a collaborative team Position Details Remote freelance/contractor position Flexible hours with availability during standard business hours preferred Long-term opportunity for the right fit Approximately 10-20 hours per week Compensation based on experience To Apply, Please Submit: A brief introduction about yourself Relevant experience with operations, executive assistance, or project coordination Platforms and tools you’ve used (ClickUp, Asana, Monday.com, etc.) Your availability and preferred working hours Resume and/or LinkedIn profile

Virtual Assistant, Content and Operations Support REALM. Esthetics — Redding, California (Remote) About REALM REALM. Esthetics is a skincare studio in Redding, California built around a modern organic minimalist aesthetic. We offer HydraFacial, Epicutis, Nano Infusion, SilkTox, chemical peels, brow lamination, Korean lash lifts, dermaplaning, and corrective treatments, along with a membership program called SKN Edit. We’re looking for a behind the scenes virtual assistant to take content editing and light operations work off the owner’s plate so she can focus on clients and the business. The Role This is a remote, non client facing role. You will not be interacting with clients directly. Instead, you’ll be working from a shared content library and a set of clear standards to produce polished, on brand video content, keep our social presence active day to day, and help track performance and business numbers. Hours 10 to 20 per week. Story posting happens on set hours; content editing work is flexible as long as deadlines are met. What You’ll Do Content Editing (the core of this role) • Pull raw video and photo content from a shared album (Julie shoots it daily at work) • Edit and cut footage in CapCut to match the established style already used across REALM and REALM. Employee accounts • Add on screen text in the same format and style already in use • Sort and batch content separately for four accounts: REALM Instagram, REALM. Employee Instagram, REALM TikTok, and REALM. Employee TikTok • Deliver finished, edited content back by an agreed weekly deadline so it can be scheduled and posted Story Posting • Post Instagram stories a few times a week, timed to open and close out the business day Reporting • Track content performance metrics such as views and engagement across all four accounts Planning • Collaborate on strategy for upcoming holidays and events, researching trends and what’s performing well, so content can be planned ahead of time (for example, ahead of the Christmas season) What You’ll Need • Strong, demonstrated CapCut editing skills. You should be comfortable matching an existing visual style rather than creating one from scratch • Working knowledge of Canva • Reliable, organized, and comfortable managing a recurring weekly deadline • Strong eye for detail and consistency across multiple brand accounts • Comfortable with light performance tracking and reporting Access Provided Direct login access will be provided to REALM’s and Brooke’s Instagram and TikTok accounts, and to Canva. Location US based, preferably Pacific Standard Time to keep overlap with studio hours. Compensation Hourly, based on experience. Details discussed during interview.

Must speak clear English. Must be visible on camera for the interview- I want to know/see who I am hiring. FIXED MILESTONE. * Possibility of longer term per week/ per hour opportunity after milestone available Location: Northern New Jersey with occasional travel to New York City Schedule: Approximately 15–25 hours per week (3 days per week with flexibility to increase). Combination of in-person and remote work as responsibilities require. About the Role Seeking a highly organized, proactive, and trustworthy Household Manager / Personal Assistant to support a busy executive. This is a long-term opportunity for someone who enjoys creating order, anticipating needs, and managing both household and administrative responsibilities. The ideal candidate is resourceful, discreet, dependable, and takes pride in making life run smoothly without requiring constant direction. This position blends household management with executive personal assistance and requires both in-person and remote support. Primary Responsibilities Household Management Maintain an organized, clean, and well-functioning home. Laundry, folding, steaming, and wardrobe organization. Change linens and towels. Kitchen organization and light meal preparation as needed. Pantry, refrigerator, and household inventory management. Receive deliveries and organize packages. Coordinate dry cleaning. Schedule and oversee home maintenance and service providers. Organize closets, storage areas, and household systems. Personal Assistance Grocery shopping and household errands. Returns, exchanges, shipping, and mailing. Appointment scheduling and calendar support. Travel preparation, packing, and unpacking assistance. Gift purchasing and special occasion planning. Research products and services as requested. Maintain shopping lists and household supplies. Executive Support Administrative support both remotely and in person. Document preparation and organization. Vendor coordination. Event and meeting preparation. Travel logistics. Project coordination and follow-up. Additional personal or business support as assigned. Pet Care Assist with care for two friendly dogs. Walking as needed. Feeding and fresh water. Scheduling grooming or veterinary appointments. Maintain pet supply inventory. Entertaining Grocery shopping . Coordinate deliveries. Ideal Candidate The successful candidate will: Be exceptionally organized and detail-oriented. Exercise sound judgment and discretion. Be proactive rather than reactive. Anticipate needs without constant supervision. Enjoy creating efficient systems. Be comfortable managing multiple priorities. Have excellent communication skills. Be reliable, punctual, and flexible. Be comfortable working independently. Be comfortable with both in-person and remote responsibilities. Have reliable transportation. Be comfortable around dogs. Preferred Experience Personal Assistant Executive Assistant Household Manager Estate or Household Staff Concierge or Luxury Hospitality Office Administration Event Coordination Equivalent experience will also be considered. What Success Looks Like This role is ideal for someone who enjoys taking ownership of their work and finds satisfaction in creating a well-managed, organized environment. Rather than waiting for instructions, the successful candidate notices what needs attention, communicates effectively, and helps reduce the day-to-day demands of a busy executive's personal and professional life. This is intended to be a long-term working relationship built on professionalism, trust, reliability, and mutual respect.

Part-time Executive Assistant (10 hrs/week) for a Chicago-based media consulting company — mostly remote with occasional in-person days on set. Handle scheduling, travel coordination, and general admin. Must be based in Chicago, organized, and a strong communicator. Pays $15/hr remote, $25/hr in-person.

About the Role I'm a full-time systems engineer and entrepreneur running multiple active businesses, a growing content brand, and personal operations simultaneously. I had a general VA before the role didn't stick because it lacked structure and real ownership. I'm not looking for a task-taker. I need a proactive operator who thinks ahead, builds systems, and executes without hand-holding. This is a high-trust, high-ownership role. If you thrive in chaos and bring order to it this is for you. Core Responsibilities 1. Notion Systems Management (MANDATORY) Managing workspace, dashboards, and project trackers Building and maintaining execution systems, SOPs, and checklists Time-blocking calendar and running weekly reviews Turning raw ideas into structured action plans Examples: CRM pipelines, content calendars, accountability systems 2. Executive Assistant / Personal Operations Calendar management · deadline tracking · travel coordination · inbox organization · vendor communication · research · follow-up management · appointment scheduling · briefing doc creation. 3. Content Operations / Social Media Support Organize content ideas · manage the content calendar · repurpose content across platforms · draft captions · research trends · coordinate posting workflows · manage brand assets. Platforms: Instagram · TikTok · X/Twitter · LinkedIn Youtube Shorts Canva, CapCut, basic video editing. 4. Media / Camera Coordination (Bonus) Experience helping coordinate shoots, creating shot lists, organizing filming schedules, or working with videographers is a big plus. If you have personal production skills, mention them. --- Required Skills - Advanced Notion (must demonstrate proficiency) - Executive assistant or operations experience - Strong written English and communication - Calendar and project management - Social media workflow understanding - Detail-oriented with strong follow-through - Problem-solving mindset Bonus: Canva · CapCut · Video editing · Content strategy · Stan · AI tools (ChatGPT, Claude, etc.) --- Ideal Candidate You are highly organized, sharp, and self-directed. You take ownership and bring order to chaos. You communicate proactively, flag issues early, and execute without being micromanaged. You've supported a busy entrepreneur or executive before — that experience is a major plus. You're available during Central Time (GMT-6) business hours. This is a long-term working partnership, not a gap fill.

Cerebral Tax Advisors is a Tax Preparation agency specializing in helping high net work individuals maximize their tax returns. This fully remote team serves over 150 clients every day. About the Role: We are seeking a highly organized and detail-oriented Operations Assistant to join our growing team. In this remote role, you will play a crucial part in ensuring the smooth and efficient operation of our day-to-day activities. This position requires strong communication skills, a proactive approach, and the ability to thrive in a fast-paced environment. Responsibilities: Data Entry: Accurately input data into various systems and databases. System Updates: Maintain and update information across different platforms. Template Management: Update and improve existing templates to enhance efficiency. SOP Creation & Maintenance: Develop and maintain comprehensive Standard Operating Procedures (SOPs) for various processes. Process Improvement: Identify opportunities to streamline operations and improve workflows. Communication: Provide regular updates on progress and proactively communicate any challenges or roadblocks. Qualifications: US-Based: Must be located within the United States. Excellent Communication Skills: Able to clearly and effectively communicate both verbally and in writing. Strong Attention to Detail: Highly accurate and meticulous in data entry and documentation. Proficiency in GSuite of Products: Specifically Gmail, Gchat, Google Docs, and Google Sheets. Tech Savvy: Comfortable learning and adapting to new software and systems. Self-Starter: Able to work independently and manage time effectively in a remote environment. Overcommunication: Proactive in providing updates and seeking clarification when needed. Reliable and Dedicated: Committed to meeting deadlines and producing high-quality work.

I run my business remotely and wear a lot of hats, so I need someone who can take a task and run with it — organize it, chase down what's missing, and come back to me only when a decision or signature is genuinely needed. I can also use support in firming up SOPs as my business grows. I value follow-through and judgment over speed. I'll always be clear about what I need and responsive when you have questions; in return I'm looking for someone reliable, discreet, and proactive who closes loops without being reminded.