Cerebral Tax Advisors is a Tax Preparation agency specializing in helping high net work individuals maximize their tax returns. This fully remote team serves over 150 clients every day. About the Role: We are seeking a highly organized and detail-oriented Operations Assistant to join our growing team. In this remote role, you will play a crucial part in ensuring the smooth and efficient operation of our day-to-day activities. This position requires strong communication skills, a proactive approach, and the ability to thrive in a fast-paced environment. Responsibilities: Data Entry: Accurately input data into various systems and databases. System Updates: Maintain and update information across different platforms. Template Management: Update and improve existing templates to enhance efficiency. SOP Creation & Maintenance: Develop and maintain comprehensive Standard Operating Procedures (SOPs) for various processes. Process Improvement: Identify opportunities to streamline operations and improve workflows. Communication: Provide regular updates on progress and proactively communicate any challenges or roadblocks. Qualifications: US-Based: Must be located within the United States. Excellent Communication Skills: Able to clearly and effectively communicate both verbally and in writing. Strong Attention to Detail: Highly accurate and meticulous in data entry and documentation. Proficiency in GSuite of Products: Specifically Gmail, Gchat, Google Docs, and Google Sheets. Tech Savvy: Comfortable learning and adapting to new software and systems. Self-Starter: Able to work independently and manage time effectively in a remote environment. Overcommunication: Proactive in providing updates and seeking clarification when needed. Reliable and Dedicated: Committed to meeting deadlines and producing high-quality work.

I'm the CEO of two growing businesses—National Apartment Flooring and Golf Fit—and I'm looking for a highly organized Executive Operations Coordinator to help me improve accountability, execution, and follow-through. This is not a traditional virtual assistant role. Your primary responsibility will be helping to ensure that commitments made in meetings are actually completed. Responsibilities Prepare meeting agendas Attend leadership meetings and document decisions Create and maintain action-item trackers Follow up with team members on commitments and deadlines Gather KPI reports and build executive dashboards Track strategic initiatives and project timelines Prepare weekly executive summaries Ideal Candidate Strong project management skills Excellent written communication Comfortable holding managers accountable Experienced supporting executives, founders, or leadership teams Highly organized and proactive To Apply Please answer the following: Describe a system you've built to track projects, action items, or executive priorities. What tools do you use for project management and accountability? In 3-5 bullet points, explain how you would help a CEO who struggles with follow-through after meetings. Applications without responses to these questions will not be considered. This role starts at 10-15 hours per week with potential for long-term growth.

Summary Still Salty Escape is a boutique yoga and surf retreat center located in Nicaragua. We host intimate retreats led by teachers from around the world, and we’re looking for a reliable, detail-oriented assistant to support our customer service and light administrative needs. This role is a mix of guest communication, retreat coordination, and simple admin/website tasks. The workload is steady but light, with occasional spikes around retreat bookings. Customer Service Responsibilities: - Respond to all guest and teacher inquiries via email (same day responses required) - Support teachers in booking our venue, including: - Sending and managing contracts and invoices - Gathering retreat details (itinerary, transportation needs, food preferences, and activities) - Communicate retreat details to our local team so they are prepared for upcoming groups - Answer individual guest questions about: Travel to Nicaragua, our location, amenities, and retreat experience - Clear, friendly, and professional communication is essential. Administrative Responsibilities: - Create retreat pages on our website and booking pages in WeTravel. This is straightforward work using existing templates from past retreats. - Make basic updates to our website and marketing materials as needed. - Help keep retreat information organized and up to date. What We’re Looking For: - Strong written English and excellent communication skills - Highly responsive and dependable (timely email responses are critical) - Organized and detail-oriented - Comfortable working independently and following existing templates/processes - Experience with customer service, retreats, hospitality, or wellness businesses is a plus - Familiarity with website editors (Squarespace or similar) and WeTravel is helpful but not required Hours & Commitment: - Typically is 5–10 hours per month (not to exceed 10 hrs/month) - Flexible schedule, but availability to respond to emails during the day is important Additional Notes: - From time to time, we may need support with small, related tasks not listed above. - We value long-term relationships and are looking for someone we can trust and grow with.

**Title:** Executive Assistant + Ops Coordinator, Health & Wellness Co. (Full-Time, Long-Term) We're a fast-growing health and wellness company looking for a full-time EA to support one of our co-founders and keep company operations running. **You will:** - Own our co-founder's calendar (work, groups, coaching) and coordinate with her personal assistant - Manage her inbox: triage, draft, and send on her behalf - Prep meetings: agendas, materials, follow-ups - Act as gatekeeper and point of contact - Coordinate company-wide meetings and support leadership scheduling - Administer our tools (Google Workspace, M365, Zoom, Cal.com, Slack), manage user access, and own tooling for new-hire onboarding - Book and manage team travel; set up a corporate travel program - Learn Shopify and BigCommerce basics for backup customer support - Support in-person event logistics - Take on frequent ad hoc projects **You are:** - 3+ years supporting a founder or exec - A strong writer who can draft in someone else's voice - Organized, proactive, discreet (NDA required) - Fast with new tools, able to administer, not just use - Available with US Central Time overlap **Details:** Full-time (40 hrs/wk), remote, long-term. Paid 2-4 week trial. **To apply:** Describe your experience managing an exec's calendar and inbox, plus one process you built that improved how a team ran. Start your proposal with "Tempo."

We have a straight-forward research project in which 100 contacts need to be called to verify that they are the person responsible for a particular situation. Need Native-english speaking assistant.

I'm the founder of a Houston-area real estate investment company looking for a reliable, detail-oriented part-time assistant to help me get organized and stay on top of recurring personal and office tasks. This is a hybrid role. You must live in or near Richmond/Katy, TX, because you'll come into my office once a week (about 2 to 3 hours) to help sort and organize incoming mail, which is my most pressing need. The remaining hours are remote and flexible across the week. When you apply, I want to know you actually read this posting, so please start your very first line with the words "BLUE FOLDER" before anything else. Applications without it won't be reviewed. The rest of the role is light personal and office admin work, and I'll answer any clarifying questions as we go. Weekly commitment: Up to 10 hours. About 2 to 3 hours in person once a week; the rest remote and flexible. What you'll do: - Sort, categorize, and organize incoming physical mail (in person) - Build and maintain a simple system so mail never piles up again - Handle light personal and office admin tasks as they come up - Ask smart clarifying questions instead of guessing - Keep things confidential and handle documents with discretion You're a great fit if you: - Live in or very near Richmond/Katy, TX with reliable transportation - Are highly organized and enjoy creating order out of clutter - Communicate clearly and proactively - Are dependable and can commit to a consistent weekly office visit - Handle sensitive information professionally Details: Part-time, ongoing, up to 10 hrs/week, 1099 independent contractor, weekly in-person office visit required. Tell me your availability, your admin/organizational experience, and confirm you can reliably come to the office once a week.

Fractional Chief of Staff / Operations Coordinator (5 Hours per Week) About Us We are a small consulting business supporting ERP and manufacturing clients. The team currently consists of the owner and an executive assistant. The business is healthy and growing, but we are looking for someone to provide operational discipline and accountability, not to do the work itself. This is a long-term role with approximately 5 hours per week. Mission Your job is not to be another assistant. Your job is to make sure the system runs. You will help ensure that commitments are completed, follow-ups are not missed, consultant packets are prepared on time, hours are billed, and weekly administrative activities are completed consistently. You are responsible for keeping the team on track. Weekly Responsibilities Daily Huddle (Monday-Friday) Lead a 30-minute morning meeting with the owner and executive assistant. Review outstanding commitments. Identify blockers. Confirm priorities. Ensure follow-ups have owners. Keep the meeting focused and moving. Weekly Consultant Packet Review Verify that consultant dossiers are prepared each week. Ensure agendas, notes, and action items are complete. Review for quality and consistency. Coordinate with the executive assistant to address gaps. Friday Close Process Ensure timesheets are completed. Verify all assistant hours are submitted and billable work is captured. Confirm invoices and weekly administrative items are ready. Ensure nothing important slips into the weekend. Continuous Improvement Identify recurring issues and process breakdowns. Recommend improvements to prevent missed tasks. Help maintain checklists and accountability systems. What Success Looks Like Daily meetings happen consistently. Timesheets are submitted every Friday. Consultant packets are completed on time. Hours are captured accurately. Follow-ups do not fall through the cracks. The owner spends less mental energy managing details. This Role Is NOT Project management. Customer service. Writing emails. Scheduling meetings. Data entry. Taking notes. Another executive assistant position. Who Will Succeed Former operations coordinators. Chiefs of staff. Executive assistants with strong operational skills. Project coordinators who love checklists and follow-through. People who naturally hold others accountable with professionalism and tact. Personality Traits Organized. Consistent. Comfortable following up repeatedly. Calm and direct. Detail-oriented. Able to keep meetings focused. Not afraid to say, "This is still outstanding." Important You must be comfortable holding the business owner accountable. One of the primary reasons for this role is to ensure that important but non-urgent responsibilities are completed consistently. This is a small role, but it is an important one. We are looking for a long-term partner who enjoys building operational consistency and helping others execute at a high level. If interested please send a short 1-2 minute lume or other video that let's me know why your interested in the position and why you'd be a good fit.

About the Role We are seeking a reliable, organized, and proactive Social Media Marketing Assistant to manage our company’s social media accounts and support our digital presence. This is a part-time, remote freelance opportunity requiring approximately 10–15 hours per week. The schedule is flexible and can be arranged around other professional or personal commitments, provided agreed-upon deadlines and communication expectations are met. Responsibilities - Manage and regularly update the company’s social media accounts - Draft, review, and schedule clear, engaging, and professional content - Maintain a consistent brand voice and visual presence across platforms - Monitor comments, direct messages, and audience engagement - Respond to routine inquiries using approved guidelines and escalate important matters when necessary - Track basic engagement metrics and provide brief performance updates - Assist with content calendars and other straightforward digital marketing tasks - Identify simple opportunities to improve reach and engagement Qualifications - Strong written communication and editing skills - Familiarity with major social media platforms, such as LinkedIn, Instagram, Facebook, and X - Basic understanding of social media management, content scheduling, and online branding - Reliable, organized, and attentive to detail - Ability to work independently and communicate progress clearly - Comfortable working remotely with limited supervision - Previous social media, content creation, or digital marketing experience is preferred Contract Details - Contract type: Part-time hourly freelance contract - Hourly rate: $20 USD per hour - Expected workload: Approximately 2–3 hours per day, or 10–15 hours per week - Schedule: Flexible - Location preference: United States - Work arrangement: Fully remote - Engagement: Potential for a long-term working relationship As the company grows, there may be opportunities to expand the scope of work, weekly hours, responsibilities, and compensation based on performance and business needs. How to Apply Please submit your proposal through Upwork and include: - A brief introduction describing your relevant experience - The social media platforms you have managed - Examples of social media content or accounts you have supported, when available - Your general weekly availability and time zone - The tools you have used for scheduling, content creation, or analytics All project communication, contracting, time tracking, and payments will be handled through Upwork.

Warm Lead Intake & Referral Coordinator (Remote | Part-Time | Flexible Hours) We are looking for a reliable, detail-oriented remote assistant to manage warm leads from real estate agents. Important: You will NOT be cold calling or generating leads. I personally handle all outreach. Your job begins only after a realtor has expressed interest. Responsibilities Respond promptly to interested realtors. Briefly explain how our financing process works. Answer basic process-related questions (no financial or lending advice). Schedule and coordinate introductions between the realtor, the homebuyer, and our lending partner. Follow up to ensure everyone has connected successfully. Keep accurate notes in our CRM or Google Sheets. Maintain professional communication throughout the process. Send follow-up emails and reminders when necessary. You Will NOT Be Responsible For Cold calling or prospecting. Selling financial products. Quoting interest rates or loan terms. Giving mortgage advice. Negotiating financing. Collecting sensitive financial documents. Closing loans. Your role is simply to guide interested parties through the introduction process and make sure nothing falls through the cracks. Ideal Candidate Excellent spoken and written English. Friendly, professional, and confident on the phone. Highly organized with strong follow-up skills. Comfortable speaking with realtors and homebuyers. Experience as a virtual assistant, customer success representative, account coordinator, appointment setter, or transaction coordinator is a plus. Familiar with Email and messaging services. Hours Remote Flexible Approximately 5–10 hours per week initially, with room to grow. Must be available during U.S. Eastern business hours when needed. Compensation Please include: Your hourly rate. Your availability. A 1–2 minute voice recording introducing yourself. Application Questions Tell me about your experience speaking with clients over the phone. Have you worked with real estate, mortgages, lending, or financial services? How would you explain a simple process to someone who is unfamiliar with it? Describe a situation where you had to coordinate between multiple parties. Why do you think you would be a good fit for this role? Please begin your proposal with the words "Warm Lead Coordinator" so I know you've read the entire job posting.

I’m seeking an organized, dependable assistant to help manage home projects and personal administrative tasks. Applicants should live in Massachusetts or be extremely familiar with the Boston area. The work is primarily remote, with occasional local assistance possible. Responsibilities - Research and contact local contractors and service providers - Request and compare estimates - Schedule repairs, appointments, and deliveries - Follow up with vendors and track project progress - Coordinate events, reservations, and related logistics - Maintain organized records, receipts, and task lists Ideal Candidate - Lives in Massachusetts - Has administrative, personal assistant, or project coordination experience - Communicates professionally by phone and email - Is organized, proactive, and comfortable working independently - Handles personal information discreetly - Is available during some Eastern Time business hours - Experience with home projects, contractors, or event coordination is preferred