I'm the CEO of two growing businesses—National Apartment Flooring and Golf Fit—and I'm looking for a highly organized Executive Operations Coordinator to help me improve accountability, execution, and follow-through. This is not a traditional virtual assistant role. Your primary responsibility will be helping to ensure that commitments made in meetings are actually completed. Responsibilities Prepare meeting agendas Attend leadership meetings and document decisions Create and maintain action-item trackers Follow up with team members on commitments and deadlines Gather KPI reports and build executive dashboards Track strategic initiatives and project timelines Prepare weekly executive summaries Ideal Candidate Strong project management skills Excellent written communication Comfortable holding managers accountable Experienced supporting executives, founders, or leadership teams Highly organized and proactive To Apply Please answer the following: Describe a system you've built to track projects, action items, or executive priorities. What tools do you use for project management and accountability? In 3-5 bullet points, explain how you would help a CEO who struggles with follow-through after meetings. Applications without responses to these questions will not be considered. This role starts at 10-15 hours per week with potential for long-term growth.

Summary Still Salty Escape is a boutique yoga and surf retreat center located in Nicaragua. We host intimate retreats led by teachers from around the world, and we’re looking for a reliable, detail-oriented assistant to support our customer service and light administrative needs. This role is a mix of guest communication, retreat coordination, and simple admin/website tasks. The workload is steady but light, with occasional spikes around retreat bookings. Customer Service Responsibilities: - Respond to all guest and teacher inquiries via email (same day responses required) - Support teachers in booking our venue, including: - Sending and managing contracts and invoices - Gathering retreat details (itinerary, transportation needs, food preferences, and activities) - Communicate retreat details to our local team so they are prepared for upcoming groups - Answer individual guest questions about: Travel to Nicaragua, our location, amenities, and retreat experience - Clear, friendly, and professional communication is essential. Administrative Responsibilities: - Create retreat pages on our website and booking pages in WeTravel. This is straightforward work using existing templates from past retreats. - Make basic updates to our website and marketing materials as needed. - Help keep retreat information organized and up to date. What We’re Looking For: - Strong written English and excellent communication skills - Highly responsive and dependable (timely email responses are critical) - Organized and detail-oriented - Comfortable working independently and following existing templates/processes - Experience with customer service, retreats, hospitality, or wellness businesses is a plus - Familiarity with website editors (Squarespace or similar) and WeTravel is helpful but not required Hours & Commitment: - Typically is 5–10 hours per month (not to exceed 10 hrs/month) - Flexible schedule, but availability to respond to emails during the day is important Additional Notes: - From time to time, we may need support with small, related tasks not listed above. - We value long-term relationships and are looking for someone we can trust and grow with.

I am looking for an assistant to support me in helping me organize my 57-year-old male cousin with mental disabilities. This role requires proactive communication skills, some patience, good organizational skills, proactive problem solving and a tech-capable mindset. The primary responsibilities will include: 1) Scheduling medical and personal appointments, 2) applying for public assistance benefits, like EBT, 3) Troubleshooting different issues like mobile apps, insurance coverage and finding support groups. thanks

We have a straight-forward research project in which 100 contacts need to be called to verify that they are the person responsible for a particular situation. Need Native-english speaking assistant.

I’m seeking an organized, dependable assistant to help manage home projects and personal administrative tasks. Applicants should live in Massachusetts or be extremely familiar with the Boston area. The work is primarily remote, with occasional local assistance possible. Responsibilities - Research and contact local contractors and service providers - Request and compare estimates - Schedule repairs, appointments, and deliveries - Follow up with vendors and track project progress - Coordinate events, reservations, and related logistics - Maintain organized records, receipts, and task lists Ideal Candidate - Lives in Massachusetts - Has administrative, personal assistant, or project coordination experience - Communicates professionally by phone and email - Is organized, proactive, and comfortable working independently - Handles personal information discreetly - Is available during some Eastern Time business hours - Experience with home projects, contractors, or event coordination is preferred

Job Description: Christine Despres is a registered nurse, dementia practitioner, and holistic health coach who helps women 40 and over protect their memory, focus, and long-term brain health. Her clinical background spans 30 years. Her message is urgent, specific, and needed. Her audience is growing. We are looking for someone who wants to be part of building something meaningful, not just executing tasks, but becoming the person who stands behind Christine and makes sure her voice reaches every woman who needs to hear it. This role starts with learning Christine's world thoroughly. Her voice, her audience, her systems, her goals. Over time it grows into something more: a true operational and marketing partnership where you help shape how The Wellness Navigator shows up in the world, which platforms it prioritizes, which opportunities it pursues, and how it converts an engaged audience into a thriving practice. If you are highly motivated, genuinely excited by the mission, and want to be someone's right hand rather than just their assistant, this is that role. How This Role Works There are three layers to the work: Recurring weekly tasks that keep the engine running: Publishing content, sending newsletters, maintaining systems, updating the storefront, tracking outreach. Directed tasks that Christine assigns based on what is coming up. A speaking engagement that needs a deck, a campaign that needs copy, a collaboration that needs follow-up. Evolving strategic input as you grow into the role. Your observations about what is working, what the audience is responding to, what opportunities you are seeing that Christine might be missing. We want this person to eventually bring ideas to the table, not just execute what's on it. The immediate priority is getting Christine in front of the right people. Podcasts, speaking stages, LinkedIn connections, community partners, collaborators by using the fully built and documented marketing infrastructure we have just completed. Scope of Work Systems Operations Keep the email marketing, Instagram automations, quiz funnel, and booking system running as intended. The systems are built and documented. Your job is to run them, flag anything that breaks, and leave things better than you found them. Social Media and Content Plan and publish content consistently across Instagram and LinkedIn. Write captions and posts in Christine's voice, warm, clinically grounded, direct, and specific to her niche. Manage Instagram and LinkedIn as the distinct platforms they are, with different formats, tones, and strategies for each. Keep the content calendar moving. Email Marketing Build and send weekly newsletters, manage subscriber segments, and keep the list clean and healthy using Flodesk. Presentations and Visual Documents Build polished PowerPoint presentations for Christine's speaking engagements, workshops, and online programs. Produce supporting materials like handouts, one-pagers, workshop booklets using Microsoft Office or equivalent to a professional standard. Comfort with PowerPoint or equivalent beyond basic formatting is essential from day one. Website Upkeep Publish blog posts, update pages, and complete SEO fields on anything new. Keep Squarespace current as offerings and messaging evolve. Outreach and Exposure This is one of the most important parts of the role. Research and pitch Christine for podcasts, workshops, speaking engagements, and media opportunities aligned with her niche. Use LinkedIn to identify and pursue collaboration opportunities with aligned professionals like physicians, wellness practitioners, chiropractors, naturopaths, and community organizations. Track every pitch, follow up consistently, and report on what is in the pipeline. The goal is to get Christine in front of the right audiences as often as possible. Affiliate and Promotions Maintain the Amazon Influencer Storefront, manage affiliate links, and support promotional campaigns as they arise. Organization Keep documents, photos, presentations, and resources organized, consistently branded, and easy to find across shared folders. Christine should be able to locate anything in under a minute. Tools and Platforms You Will Work In Marketing and automation: Flodesk, ManyChat, Interact, Later Scheduling and client management: Acuity Scheduling, Practice Better Website: Squarespace Social media: Instagram, LinkedIn Presentations and documents: Microsoft PowerPoint, Microsoft Word, Microsoft Excel Commerce: Amazon Influencer Storefront Documented guides exist for all core tools. Proficiency in Microsoft Office or equivalent is required from day one. Experience with the other platforms is a strong plus but not required if you have worked in similar systems and learn quickly. Who We Are Looking For The most important thing is the right person. Someone who genuinely connects with Christine's mission and wants to see it succeed, not just someone looking for hours. Beyond that: Strong writing is the core technical skill. Much of this role is words, in Christine's voice, not your own. You need to be able to absorb her tone from her existing content and produce captions, newsletters, LinkedIn posts, and outreach emails that sound like her on her best day. We are also looking for: A highly motivated self-starter who takes direction well and executes with precision at the start, and grows into a proactive contributor over time Demonstrated proficiency in building presentation decks for live speakers, not just reformatting existing slides Comfort managing Instagram and LinkedIn as distinct platforms with different audiences and strategies Background in marketing, content creation, social media, or digital operations Organized, reliable, and communicative: Someone who follows through without being chased A genuine connection to the mission: Women's health, brain health, or the 40-plus audience Experience pitching podcasts or speaking opportunities. SEO knowledge. LinkedIn outreach or business development experience. What This Grows Into We are not looking for someone to run tasks indefinitely. We are looking for someone who learns this business deeply enough to help drive it and who comes to understand Christine's audience, her voice, and her goals well enough to bring ideas, spot opportunities, and function as her representative in the spaces she cannot be in herself. The right person will have real influence over how this brand grows. Project Type: Ongoing Location: Remote, US-based preferred for timezone overlap Engagement: Part-time, flexible hours Experience Level: Intermediate to Expert To Apply To show you have read this post in full, begin your proposal with the phrase "Brain Health Champion" before anything else. Proposals that do not open with this phrase will not be reviewed. Please include: A short overview (no more than three paragraphs) of your relevant experience and why this role genuinely appeals to you One or two examples of social media captions, LinkedIn posts, or email content you have written for someone else in their voice A brief note on your Microsoft PowerPoint experience and any of the other tools listed above Proposals without writing samples will not be reviewed.

I’m looking for an experienced and highly organized Executive/Administrative Assistant to join my team. The role consists of 40+ hours per month in which you’ll assist with a variety of executive and administrative tasks that are vital to supporting me and my business operations. As a key member of my team, you will play a crucial part in managing both professional and personal responsibilities, helping me balance work and family life as a single dad. Key Responsibilities: Executive/Administrative Assistant Duties: • Email and calendar management • Acting as a liaison between the team in Mexico and customers • Invoicing customers on QuickBooks Online (QBO) • Assisting in sales order processing • Ensuring smooth operations and timely follow-up for all tasks Required Skills & Qualifications: • Has experience assiting a C-level executive. • Bilingual - Spanish is a plus. • Proficiency in Google Workspace, QBO, and Asana • Highly detail-oriented with the ability to prioritize and manage multiple tasks • Knows how to set up systems and processes. • Ability to manage sensitive and confidential information with integrity • Familiarity with invoicing, sales order processing, and vendor management Preferred Qualifications: • Willingness to take a personality test to ensure compatibility and fit for the role Working Conditions: • Weekly one-on-one meetings via Google Meet for regular check-ins • Ability to manage tasks independently, with strong daily follow-through

We are a growing group of small businesses focused on helping people. Our brands include: • Two modern laundromats serving Northeast Ohio • A psychiatric nurse practitioner practice focused on helping women better understand and overcome anxiety through education, classes, and holistic mental health care. We're looking for someone who loves marketing, enjoys bringing order to creative projects, and naturally thinks ahead. This is not an administrative assistant role where you'll simply wait for instructions. We are looking for someone who takes ownership, keeps projects moving, and enjoys making life easier for the people they support. ________________________________________ What You'll Do Marketing • Create and schedule engaging social media content • Help plan monthly marketing campaigns • Coordinate promotional projects • Assist with email marketing • Help maintain a consistent brand voice across multiple businesses • Brainstorm creative marketing ideas • Research marketing trends and opportunities Organization & Project Support • Keep marketing calendars organized • Track project deadlines • Follow up on outstanding tasks • Organize digital files and documents • Help manage business priorities • Create systems that improve efficiency • Keep projects moving without constant reminders • Light organizational support General Support • Communicate proactively • Anticipate needs before being asked • Help solve problems independently • Occasionally assist with light administrative tasks ________________________________________ We're Looking For Someone Who... • Loves marketing and enjoys being creative • Is highly organized • Is dependable and consistently shows up on time • Is proactive rather than reactive • Enjoys figuring things out independently • Notices details others miss • Communicates clearly and professionally • Likes creating systems and keeping projects organized • Is comfortable juggling multiple projects • Enjoys learning new software • Can prioritize without needing constant direction • Thinks, "I've already taken care of that," before being asked. ________________________________________ Preferred Qualifications • Experience managing business social media accounts • Canva experience • Experience with scheduling platforms (Later, Buffer, Meta Business Suite, etc.) • Basic copywriting skills • Project management experience (ClickUp, Asana, Trello, Monday.com, etc.) • Familiarity with Google Workspace • Comfortable working with AI tools such as ChatGPT ________________________________________ Location Preference will be given to applicants located in the Eastern Time Zone (EST) to allow for easier communication and collaboration during business hours. ________________________________________ Hours Part-time with the opportunity to grow into additional hours for the right person. ________________________________________ To Apply Please include: 1. A brief introduction about yourself. 2. Links to social media accounts you've managed (if available). 3. Your favorite marketing project you've worked on and why. 4. Three words previous coworkers would use to describe you. 5. Tell us about a time you anticipated a need before your manager even asked. 6. What excites you most about this position? We are looking for someone who is dependable, kind, creative, organized, and enjoys helping meaningful businesses grow. If you're someone who loves both marketing and creating order behind the scenes, we'd love to meet you. Attention to Detail: To help us identify applicants who pay attention to details, please begin your proposal with the words "Blue Bicycle." Applications that do not include this phrase will not be considered.

Seeking an organized, detail-obsessed Assistant Tour Operations Coordinator to help run the logistics of a busy touring calendar for a music touring act — travel, ground transportation, hotels & rooming, show advances, and merchandise logistics. Fully remote (U.S.-based), across U.S. and international time zones.

Summary Operations Virtual Assistant for Luxury Real Estate Team (San Francisco based, remote OK) About us We are a top-producing luxury residential real estate team in San Francisco. Our brand is premium and detail-driven. We move fast, we care about quality, and we run on clean systems. The role You will support the operations side of our business, with a focus on listings and some buyer work. This is a long-term role for someone who wants to grow with a team, not a one-off project. What you'll do Manage listing checklists and timelines from launch to close. Update and maintain our CRM (Follow Up Boss): data hygiene, tagging, smart lists Build and manage workflows in Monday.com: boards, task tracking, project timelines, automations Build and schedule marketing assets: eblasts, property boards, brochures (Canva) Coordinate vendors: photographers, cleaners, inspectors, printers Manage open house logistics and listing kits Keep projects moving in Monday.com without being chased General admin: inbox support, calendar coordination, expense tracking Tools we use Monday.com, Follow Up Boss, Canva, Microsoft 365 (Outlook), Google Drive, HighNote, ActivePipe, Luxury Presence. Monday.com experience is a strong plus. Willingness to learn all of them is required. Who you are Proactive. You see what needs to happen and do it Self-motivated. You manage your own task list and meet deadlines without reminders A clear thinker. You work the problem before you ask the question, then ask smart questions Detail-obsessed. Names spelled right, files named right, nothing slips A strong written communicator in English Discreet. You will handle client information and treat it with care Requirements 2+ years in operations type role, with specific experience in Real Estate, a minimum of 2 years in the industry. Please include specific experience notes in your cover letter and confirm your level of experience in launching & managing listings. Experience building or managing boards in Monday.com or a similar platform Reliable internet and availability with overlap to Pacific Time business hours Comfortable on video calls and async communication To apply: Inquire via upwork. Please include specific real estate team experience and describe the role and your experience. 30 hrs/week, or more if desired. Hourly More than 6 months Duration Expert I am willing to pay higher rates for the most experienced freelancers - Hourly Contract-to-hire opportunity This lets talent know that this job could become full time. Learn more