We are seeking a highly organized, customer-focused Account Manager to serve as the primary point of contact for our janitorial and maintenance clients. This role is responsible for maintaining strong client relationships, coordinating service schedules, communicating with field technicians, and ensuring exceptional service quality. The ideal candidate is an excellent communicator who thrives in a fast-paced environment and enjoys solving problems while delivering outstanding customer service.

- full-time (35-40 hours / week) accounting assistance for the role of an AP Clerk - this engagement would likely only be needed for a couple months unless you are open to full-time hire afterward - accounting knowledge of the AP function and general ledger is required - vendor management (keeping diligent record of AP subledger to Vendor statements) is a must - candidate must be very organized and able to field Outlook emails - candidate must be detailed oriented as there will be vendor cleanup

I'm looking for a highly organized, proactive, and detail-oriented Operations & Executive Assistant to support both my business and personal life. This is a long-term contractor opportunity for someone who enjoys creating systems, solving problems, and helping things run smoothly behind the scenes. The role will begin with administrative, organizational, and research-based tasks and has the opportunity to grow into a trusted right-hand partnership as we build a strong working relationship. Required Skills: -Exceptional organizational skills. -Strong written and verbal communication. -Excellent attention to detail. -Strong internet research abilities. -Ability to manage multiple priorities. -Professional and dependable. -Comfortable working independently. -Able to handle confidential information with discretion. -Strong problem-solving skills. Preferred Experience: -Supporting entrepreneurs, executives, or small business owners. -Project coordination. -Calendar and travel management. -Experience with influencers, content creators, or e-commerce brands is a plus.

Job Description: We are looking for an experienced bookkeeper for a three-phase engagement: initial QuickBooks Online setup, a catch-up project covering January through June 2026, and ongoing monthly bookkeeping. All three phases are part of this engagement and we expect the same bookkeeper to handle all three. Seeking individual with experience working with small, micro businesses or start ups. About the Business: Bookshelf Anatomy, LLC is a small, single-owner art business based in Washington State. The business sells original artwork online via Shopify, wholesale online account through Faire, and occasionally at local art fairs. Revenue averages approximately $1,000/month. Transaction volume is approximately 50 transactions per month across sales and expenses. Phase 1: Initial Setup (One-Time Fixed Fee) Properly set up QuickBooks Online account Build a chart of accounts appropriate for a small art/retail business in Washington State Configure and test the Shopify-to-QuickBooks Online integration Ensure gross sales, discounts, refunds, Shopify fees, and sales tax collected are mapping correctly into the correct QuickBooks accounts Provide a brief written summary of how the system is set up and what the owner needs to know Phase 2: Catch-Up Bookkeeping January through June 2026 (One-Time Fixed Fee) Enter and categorize all transactions from January 1, 2026 through June 30, 2026 Reconcile bank account and payment processor for all six months Deliver a profit and loss statement and balance sheet for each month and a six-month summary Flag any transactions that require clarification from the owner Phase 3: Ongoing Monthly Bookkeeping (Fixed Monthly Fee) Categorize and enter expenses Enter occasional cash sales from local art fairs Reconcile one bank account and one payment processor Deliver a monthly profit and loss statement and balance sheet by the 15th of the following month Flag anything unusual or concerning Requirements: QuickBooks Online ProAdvisor certification required Demonstrated experience setting up Shopify-to-QuickBooks Online integrations Familiarity with Washington State sales tax considerations preferred Based in the United States Strong written communication in English Reliable and responsive — replies expected within 24-48 hours Engagement Terms: Please quote three separate fixed fees in your application: one for Phase 1 setup, one for the Phase 2 catch-up project, and one for the ongoing Phase 3 monthly retainer. We are not looking for hourly billing for any phase. To Apply: Describe your experience setting up QuickBooks Online for Shopify businesses. Explain how you handle the Shopify-QBO integration, specifically how you map gross sales, fees, refunds, and sales tax. Include your proposed fixed fee for Phase 1, Phase 2, and your proposed monthly rate for Phase 3.

We are seeking an experienced HR Manager to oversee our construction projects. Responsibilities include managing employee relations, ensuring compliance with labor laws, and coordinating payroll processing. The ideal candidate will have a strong understanding of construction industry regulations and practices that include certified payroll processing.

Real Estate Cold Caller / ISA (Vulcan7) – Expired, Withdrawn & Neighborhood Search I'm a licensed New Jersey Realtor seeking an experienced Real Estate Cold Caller/ISA with proven success converting seller leads into listing appointments. This role is for someone who is confident calling homeowners, building rapport quickly, handling objections, and consistently setting qualified appointments. Experience with expired, withdrawn, and neighborhood search calls is required. This position starts as a paid trial with the opportunity for additional hours based on performance. --- ### Responsibilities - Make outbound calls using Vulcan7 - Call Expired, Withdrawn, and Neighborhood Search leads - Build rapport with homeowners and uncover motivation - Handle objections confidently - Follow provided scripts while keeping conversations natural - Qualify seller leads and set listing appointments - Accurately update call notes and dispositions in the CRM --- ### Requirements - Minimum 1 year of U.S. real estate cold calling experience - Hands-on experience using Vulcan7 (required) - Proven experience calling Expired and Withdrawn listings - Experience with Neighborhood Search conversations - Strong objection-handling and appointment-setting skills - Excellent spoken English with a neutral accent - Professional, dependable, and coachable - Quiet workspace, reliable internet, and quality headset --- ### Preferred Qualifications - Experience working directly with solo real estate agents - Proven track record of booking listing appointments - Long-term availability - Comfortable making 250–400+ calls per shift --- ### Trial Period - Paid trial - Performance will be evaluated based on: - Number of conversations - Quality of call notes - Objection handling - Qualified appointments set - Professionalism and reliability

Remote or Hybrid | 3–6 Month Contract (Potential Extension) We are seeking an organized and dependable HR Administrative Coordinator to provide project and administrative support during a major workforce expansion initiative. This role is ideal for someone who enjoys supporting teams behind the scenes, managing documentation, coordinating events, and ensuring projects remain organized. Depending on business needs, the position may support remote onboarding activities or assist with occasional onsite hiring events. Responsibilities Assist with new hire documentation and onboarding paperwork. Upload and organize employee records within HR systems. Review documents for completeness and accuracy. Support hiring events, orientation sessions, and project logistics. Coordinate candidate communications and scheduling. Maintain spreadsheets and tracking reports. Provide administrative support to recruiters, onboarding specialists, and HR leadership. Assist with special projects and additional administrative responsibilities as assigned. Qualifications Previous administrative, HR, recruiting, or project coordination experience. Strong Microsoft Office skills. Excellent organizational abilities. High level of attention to detail. Ability to manage multiple priorities. Professional communication skills. Experience with HRIS systems is preferred; Paycom experience is a plus. Ideal Candidate Organized and dependable. Comfortable working independently. Strong administrative and documentation skills. Flexible and adaptable. Enjoys supporting collaborative, fast-moving teams. Contract Details Remote with occasional onsite support opportunities, depending on location. Estimated 30–40 hours per week. 3–6 month engagement. Potential for extension. Immediate start preferred.

I need freelancer help. This is for a brand reputation contract. Looking for any freelancer, online helper, market researcher, customer service specialist, or anyone who wants to make quick side income. I may have multiple jobs for you as well.

Atlanta commercial GC needs an experienced coordinator for a 3–6 week assignment. Responsibilities include reviewing trade scopes, building qualified bidder lists, personally calling subcontractors, issuing plans/RFQs, confirming intent to bid, collecting proposals, checking insurance/license/manpower, and confirming mobilization dates. This is active telephone and email outreach—not estimating alone or passive bid posting. Must understand commercial construction and be available to start immediately. Georgia/Atlanta subcontractor relationships strongly preferred. 1. How many calls can you make daily? 2. When Can you start? 3. Will you provide a twice-daily report of contacted, bidding, declined, qualified, and mobilization-confirmed subs?

# Executive Assistant & Marketing Operations Coordinator — Longevity Academy **Remote | U.S.-Based Preferred | 20–25 Hours/Week | $35–$45/Hour** ## About Longevity Academy Longevity Academy is building an **intelligence, education and operating platform for the rapidly growing longevity and healthy-aging economy**. Our work includes longevity research and education, a national directory of longevity companies and leaders, newsletters and content, executive interviews, industry events, partnerships, digital tools, and new business initiatives. We are moving quickly and are looking for an exceptional person who can work directly with the founder to help **organize, manage and execute the day-to-day operation of the business.** This is **not a traditional administrative assistant position**. We are looking for someone who combines the skills of an **Executive Assistant, Marketing Coordinator and Operations Manager**. The right person will eventually become the founder's primary execution partner and take significant responsibility for keeping Longevity Academy organized, moving forward and getting things completed. ## What You'll Be Responsible For ### Marketing & Content * Coordinate our weekly email newsletter * Maintain our marketing and editorial calendar * Help organize and publish articles, research and educational content * Coordinate email marketing campaigns * Assist with LinkedIn and other social media activity * Help manage landing pages and website updates * Use AI tools such as ChatGPT to accelerate research, content creation and marketing ### Longevity Directory * Help manage our growing national directory of longevity companies, executives, researchers, physicians, investors, speakers and events * Coordinate virtual assistants performing directory research and data entry * Review listings for accuracy and completeness * Help manage outreach to companies and industry leaders * Track premium listings, partnerships and revenue opportunities ### Longevity Leaders Project We interview executives, researchers and innovators who are helping shape the future of longevity. You will help: * Identify potential interview guests * Research guests and organizations * Coordinate scheduling * Prepare background materials * Manage reminders and logistics * Coordinate promotion and post-interview follow-up ### Executive & Administrative Support * Help manage email and inbox organization * Calendar and scheduling * Meeting preparation * Follow-up and reminders * Travel and conference coordination * Organize documents and information * Maintain contact and relationship databases * Track important deadlines and commitments ### Operations & Project Management One of your most important responsibilities will be helping convert ideas into **organized projects with clear priorities, deadlines and accountability**. You will: * Maintain the master project and priority system * Track weekly priorities * Coordinate contractors, developers and virtual assistants * Follow up on outstanding projects * Identify bottlenecks * Create simple processes and SOPs * Prepare a short weekly executive scorecard * Make sure important projects actually get finished ## Who We're Looking For We are looking for someone who is: * Extremely organized * Proactive rather than reactive * Highly dependable * Comfortable working independently * An excellent written communicator * Technologically sophisticated * Comfortable learning new software quickly * Experienced with AI tools * Comfortable managing multiple projects simultaneously * Detail-oriented without losing sight of the bigger picture * Able to work directly with an entrepreneurial founder who generates ideas and moves quickly * Confident enough to ask questions, recommend better approaches and push back when priorities become overloaded You should be the type of person who sees something that needs to be done and **takes ownership of getting it done.** ## Technology Experience Experience with several of the following is preferred: * ChatGPT and other AI tools * Google Workspace * Gmail * Google Sheets * Canva * Email marketing platforms * CRM systems * WordPress or other website platforms * Project management tools * LinkedIn * Zoom * Basic website analytics You do not need to know every platform. You do need to be **highly comfortable with technology and able to learn quickly.** ## Experience Ideally, you have **3–7+ years of experience** in some combination of: * Executive assistance * Marketing coordination * Startup operations * Project management * Digital marketing * Founder support * Membership organizations * Professional associations * Health, wellness or longevity companies Experience in longevity, health, wellness, healthcare or biotechnology is helpful but **not required**. Strong execution ability is more important. ## Schedule & Compensation We anticipate starting at approximately: **20–25 hours per week** **$35–$45/hour depending on experience** The position will begin as a **90-day engagement**. For an exceptional person, we expect the position to grow in responsibility and potentially hours. Our goal is to find someone who can develop into a long-term **Operations Manager / senior executive support role** as Longevity Academy grows. ## What Success Looks Like Within 90 days, you should be able to take substantial ownership of the administrative, marketing and operational execution of Longevity Academy. Instead of waiting for assignments, we want you to be able to say: **“Here are this week's priorities. These are complete. These are underway. These items require your decision. Here is what I recommend we do next.”** The ultimate objective is simple: **Free the founder to concentrate on strategy, revenue, relationships, partnerships and building Longevity Academy while you make sure the organization executes.** ## To Apply Please include the following in your Upwork proposal: 1. Tell us about your experience working directly with an entrepreneur, founder or CEO. 2. Give us an example of a business process, marketing function or project you took complete ownership of. 3. What AI tools do you currently use in your work, and how do you use them? 4. What project management, CRM, email marketing and website platforms have you worked with? 5. Tell us how you would manage a founder who has many ideas and initiatives moving simultaneously. 6. What hours and time zone are you normally available? 7. What is your hourly rate? 8. Are you interested in starting at approximately 20–25 hours per week and potentially growing with the organization? **Important:** Please begin your proposal with the words **“LONGEVITY ACADEMY”** so we know you read the entire posting. We are looking for more than someone who completes assigned tasks. **We are looking for someone who takes ownership, creates structure and gets things done.**