Tetheree is a growing software company building AI-powered business applications for logistics, field operations, and enterprise customers. As we continue to grow, we're looking for a part-time Executive Assistant who can help keep projects, customers, and internal operations moving smoothly. This is more than a traditional administrative role. You'll become a key member of a small team where every day is different. ## What you'll be doing * Monitor and respond to customer emails. * Help schedule meetings and coordinate calendars. * Keep customers informed about project status and set realistic expectations. * Create and manage help desk tickets. * Perform basic testing of our web and mobile applications before releases. * Document bugs and communicate issues clearly to our development team. * Follow up with customers to ensure issues have been resolved. * Help organize internal documents, notes, and project information. * Assist with proposals, presentations, and other business operations as needed. * Work directly with the founder on a wide variety of initiatives. ## We're looking for someone who is: * Highly organized and dependable. * An excellent written communicator. * Comfortable speaking with customers in a friendly and professional manner. * Curious and enjoys learning new software. * Detail-oriented—you notice the little things others miss. * Comfortable working independently and figuring things out. * Excited about startups and AI rather than large corporate environments. ## Nice to have * Experience with help desk systems. * Experience testing websites or software applications. * Familiarity with project management tools such as Jira, ClickUp, Linear, or similar. * Experience working with Google Workspace or Microsoft 365. * Basic understanding of software development is a plus, but not required. ## About the role * Part-time (approximately 5–15 hours per week) * Flexible schedule * Remote position (U.S. preferred) * Opportunity to grow into a larger operations or customer success role as the company expands. If you enjoy wearing many hats, solving problems, and helping customers succeed, we'd love to hear from you. Please send us your resume along with a short note describing why this role interests you and an example of a time you helped bring organization to a busy or fast-moving environment.

We are a growing commercial cleaning company based in Los Angeles, California, and we are looking for an experienced cold caller / appointment setter to help us generate new business opportunities. Your primary responsibility will be calling local businesses and setting appointments for our team to provide cleaning quotes. This is a long-term opportunity for someone who is reliable, professional, and comfortable speaking with business owners and office managers. Responsibilities: • Cold call businesses from a provided lead list • Ask for the person responsible for janitorial services (office manager, facilities manager, etc.) • Introduce our company and offer a free cleaning assessment and quote • Schedule appointments on our calendar • Track call outcomes in our CRM or spreadsheet • Provide daily call reports You will not be responsible for closing deals. Your job is simply to set qualified appointments. You will primarily be calling: • Medical offices • Dental offices • Corporate offices • Property management companies • Warehouses and industrial buildings

We are looking for a Creator Outreach Specialist to help us identify and contact trading creators for our Creator Partnership Program. Through this program, we build custom trading indicators for creators that they can offer to their audience as a paid subscription. Responsibilities - Find trading creators who would be a good fit for our partnership program - Research creators across YouTube, X, Instagram, TikTok, Discord, Whop, and other platforms - Contact creators through email and social media using proven outreach templates - Follow up with leads and keep outreach organized - Maintain spreadsheets/CRM records of outreach activity Requirements - Strong understanding of trading and financial markets - Familiarity with TradingView and technical indicators - Able to quickly understand different trading styles and strategies - Strong research skills and attention to detail - Fast thinker who can identify high-quality opportunities independently - Familiarity with creator communities and platforms such as Discord, Whop, YouTube, X, Instagram, and TikTok - Strong written English communication skills - Nice to Have - Experience with creator outreach, influencer marketing, affiliate programs, or business development - Experience trading or working in the trading industry - Familiarity with SMC, ICT, Price Action, Futures, Forex, or Options Trading !!Trial Task!! Qualified applicants will be asked to complete a short trial assignment involving creator research. The trial is used to evaluate research ability, understanding of the trading industry, and overall fit for the role. Applicants who are selected for the position will be compensated for the trial assignment.

High-Volume QuickBooks Online Cleanup & Catch-Up Bookkeeping Project (October 2023 – July 2026) Job Description: We are seeking an experienced QuickBooks Online bookkeeping professional to complete a high-volume cleanup and catch-up bookkeeping project covering financial records from October 2023 through July 2026. The project involves reviewing, organizing, categorizing, correcting, and reconciling approximately 4,500–5,000 transactions accumulated over nearly three years of business activity. Scope of Work: • Review, categorize, and organize approximately 4,500–5,000 transactions • Complete cleanup and catch-up bookkeeping for records from October 2023 through July 2026 • Reconcile all bank and credit card accounts and verify balances against financial statements • Identify and correct bookkeeping discrepancies to ensure accurate financial reporting • Review and validate Balance Sheet and Profit & Loss reports • Organize and maintain accurate QuickBooks Online financial records The ideal professional should have strong QuickBooks Online expertise, excellent attention to detail, experience handling high-volume bookkeeping projects, and the ability to deliver accurate and reliable financial records.

I need someone to clean up cross-platform syncing with Shopify, CJDropshipping, and TikTok Shop. The task involves setting up branded dropshipping, ensuring seamless integration across platforms, and optimizing the shopping experience. The ideal candidate will have experience in e-commerce platforms and a keen eye for design to enhance branding.

I'm looking for a reliable Executive Assistant who can keep my business organized, ensure clients receive an excellent experience, and help me stay focused on serving clients and generating new business. This is a long-term opportunity with room to grow as the business expands. Hours 5-10 hours per week to start Flexible schedule Client Communication Respond to basic client emails Follow up with buyers, sellers, lenders, and attorneys Send reminders to clients about important deadlines Keep transactions moving from contract to close Transaction Coordination Prepare transaction files Collect required signatures Organize contracts and disclosures Track earnest money, due diligence, financing, and closing deadlines Coordinate with lenders, closing attorneys, and cooperating agents Ensure files are complete for compliance Administrative Support Organize Google Drive folders Manage my email inbox Create and update spreadsheets Maintain CRM records Prepare listing packets and buyer documents

We're a VIP airport concierge company operating across 250+ airports. We need a reliable bookkeeper to keep our books clean and current, and to run our monthly commission payouts to travel agents. What you'd do: - Categorize transactions in QuickBooks Online - Reconcile bank and credit card accounts monthly - Reconcile Stripe payouts against invoices - Track partner and vendor payments - Flag anything that looks off before it becomes a problem - Deliver a monthly close package by the 15th of each month - Calculate and process monthly commission payouts to agents What we're looking for: - 3+ years of bookkeeping experience, ideally with service businesses - Strong QuickBooks Online skills - Comfortable with Stripe, Ramp, and high transaction volume - Clear communicator who asks questions instead of guessing - Available for a short bi-weekly/monthly call during US Pacific hours This is an ongoing role, roughly 10 hours per week to start, with heavier volume around month end. If it goes well there's room to grow into more.

Looking fWe are seeking a reliable, organized, and customer-focused Administrative Assistant / Account Manager to join our team. This position plays a critical role in supporting our clients during evenings and weekends by managing incoming calls and requests, scheduling service appointments, coordinating with field staff, and ensuring an exceptional customer experience from start to finish. The ideal candidate is highly organized, communicates professionally over the phone, thrives in a fast-paced environment, and is comfortable juggling multiple priorities while maintaining attention to detail.

Virtual Assistant Part-time contract · Remote, US based · 10 hours per week to start · $15 per hour We're a boutique organizational development consultancy, working primarily with healthcare and nonprofit organizations. We're looking for a Virtual Assistant to work alongside us. Two things matter more than anything else in this role. We need someone with common sense. Give you something that needs doing, and you work out how, set up a process for it, and show it to us. If you don't know how something works, you look it up and figure it out. We don't have time to hand-hold. If you'd rather have step-by-step instructions and someone checking your work, this isn't the right job for you. We need someone who is very organized. Not just tidy. Someone who sets up the filing system, sets reminders, spots missing due dates, and knows where every document is. A lot of this job is putting things in order and keeping them that way. What you'll be doing Email and calendar - Going through email with our owner, and helping him decide what to do with each one - Managing Google Calendar and scheduling internal and external meetings - Getting us ready for meetings: agendas, background, and the details we'd otherwise forget - Following up on open items so nothing gets missed Program and project support - Running internal and external projects in Asana: creating tasks, owning deadlines, keeping things moving - Building and updating slide decks in PowerPoint - Writing down the process for anything you set up, so it can be repeated Funnels, automations, and systems - Building and maintaining funnels, landing pages, forms, and email automations in FunnelCures - Keeping our marketing and LMS content organized and up to date - Setting up and cleaning up pipelines, tags, and workflows so our data stays accurate - Noticing the things we do by hand every week and turning them into automations Content - Writing content with the help of AI - Helping write our newsletter and scheduling it to send - Proofreading all of our content Working directly with the Owner - Our owner is great at what he does. Organization isn't his strong suit, and he'll tell you that himself. That's what we need you for, and it's where you'll make the biggest difference. Day to day, that means: - Setting up a clear file system on his computer, and then helping him get in the habit of using it - Making sure everything he's working on is in Asana with a due date, instead of only in his head - Keeping client documents organized, current, and easy to find - Keeping him on task, and bringing him back to it when something else grabs his attention - Looking into how something works, then walking him through it step by step, business and personal both: setting up accounts, filling in forms, switching providers, appointments, purchases, and renewals - Keeping track of what's still open, bringing it up at the right time, and making the next step easy to take This takes patience. It also takes life experience. A lot of it is ordinary adult admin, the kind of thing you've sorted out for yourself before, and you'll be the one who knows how to handle it and can explain it clearly. You need to be fine with the mix of business and personal work, and keep all of it private. Our daily check-in We meet for one hour at 9 am Central, Monday through Friday, and that check-in is required. What you work on around it changes week to week, depending on what's going on. Tools you'll use - Google Workspace (Gmail, Calendar, Docs, Sheets, Drive): where we work every day - Asana: projects, tasks, deadlines. We only started using Asana recently, so someone who knows it well and can help us get more out of it would make a real difference - FunnelCures: funnels, forms, email, marketing, and our LMS. GoHighLevel counts too, it works much the same way - Slack: internal communication - Zoom: for your meetings with us - Microsoft PowerPoint: building and editing decks - Canva: basic edits, you don't need a design background - Claude: drafting, summarizing, and speeding up repetitive work What we're looking for Required - Very organized. Top of the list for a reason. You set up systems and keep them running, you stay on top of documents and deadlines, and you can organize someone else's work as well as your own - Common sense. Given a goal and few details, you work out how to do it, build a process, and bring us the finished thing - Good at research. When you hit something you don't know, you dig into it, work out how it's done, and come back with an answer instead of waiting to be told. Then you can explain it simply to someone else - Life experience. You've dealt with your own bills, accounts, forms, and appointments, and you can walk someone else through that kind of thing clearly and without making them feel stupid - Based in the United States is required. Central or Eastern time zone preferred - Available for the required 9 am Central check-in, Monday through Friday - The flexibility to take on more hours as the role grows - Two or more years supporting a business owner, executive, or small team remotely - Excellent written English, since you'll be writing on our behalf - Fine with a mix of business and personal work, and private about both - Patient and persistent. You can walk someone through a task, keep them on track, and follow up without nagging or giving up - Comfortable with our tools, and willing to learn new ones Strongly desirable - Strong hands-on Asana experience, including the more advanced features - Hands-on experience in FunnelCures or GoHighLevel - A history of building systems and writing down processes, not just doing tasks - Experience in coaching, learning and development, training, or professional services What it's like to work with us - The owner is kind and generous, and we're laid back and easy to work with - We believe in a good work/life balance, and we'll encourage yours - Remote and fairly flexible outside the daily check-in. We care that the work gets done well, not that you're at your desk - Clear expectations, honest feedback, and no last-minute panic - We're small, so your ideas about better ways to do things will actually get heard - You'll own your areas rather than wait for permission - We're happy to help you build new skills, and we invest in the people we work with, including access to our own leadership development material Where this role can go - You can make this role your own. We're not handing you a fixed list of duties and expecting you to stay inside it. Look at what we do, work out where you can help most, and tell us where you want to grow. We'll back the right person. - More hours are a big part of that. We're starting at 10 a week, and for the right person there will be more before long. We want someone who has the flexibility to take those hours on as the role grows, so tell us how much you could scale up to. - You can also earn commissions if sales interests you. We can talk about what that looks like once we know each other. The practical details Type: contract, self-employed. Rate: $15 per hour to start Hours: 10 per week to start, with more available before long for the right person. We're looking for someone who can take on more hours as things grow Schedule: a one-hour check-in at 9 am Central, Monday through Friday. The rest of your hours are flexible Location: fully remote, must be US-based. Central or Eastern time zone preferred, but not required Start: we're ready to hire, so you'd start as soon as we've chosen someone How to apply Send a message including: - A few paragraphs on why you want this role and what you'd bring - Your resume or a link to your profile - Your experience with each of the tools listed above, and any funnel or CRM platforms you've used - Confirmation that you can make the 9 am Central check-in, Monday through Friday - The maximum hours per week you could take on if the role grows Please make sure to follow the instructions for applying. We read every application, and we reply to everyone who has applied correctly. If you meet the requirements, we'll set up a time to interview. We're reviewing applications as they come in and will close the posting once we've found the right person, so it's worth applying soon.

About Us The Rootworker's Haus is a fast-growing spiritual and conjure products brand; oils, sprays, cosmetics, built on Shopify with a passionate, engaged customer base. We're looking for an experienced customer success professional to join our small team. About the Role This role blends proactive customer success with day-to-day support for a high-volume online shop. You'll monitor order status and reach out to customers proactively when shipping timelines run long, rather than waiting for them to ask, alongside handling inbound emails, order lookups, and day-to-day service issues. You'll work from clear written policies covering shipping timelines, product issues, and refunds/credits, and you'll be a primary voice representing our brand to customers. What We're Looking For 2+ years of customer service or customer success experience, ecommerce preferred Confident, professional communication, comfortable holding a firm, policy-based line with customers while staying warm and courteous A proactive mindset, comfortable reaching out to customers before they complain, not just responding once they do Strong judgment and attention to detail; accurate reporting on customer issues Experience with Shopify a plus, not required Someone who thrives working independently within clear guidelines Responsibilities Proactively monitor orders approaching or exceeding stated shipping windows and reach out to customers with a status update before they have to ask Respond to inbound customer emails/DMs regarding orders, shipping, and product questions Look up order status/tracking in Shopify Apply existing shipping and refund/credit policies consistently Log customer interactions in a shared team channel (Slack) Escalate refund, credit, and replacement decisions to the owner for final approval Identify patterns in customer complaints (recurring issues, potential policy abuse) and flag them proactively rather than waiting to be asked