We are a growing digital agency looking for a reliable, proactive, and organized US-based Virtual Assistant to support our day-to-day agency operations and provide personal assistant support to our CEO. This is a long-term, ongoing role and we're looking for someone who can grow with us, stay on top of moving pieces, and help keep the team and our clients on track. RESPONSIBILITIES: - Task managing clients: Help track, organize, and follow up on client deliverables and deadlines to ensure nothing falls through the cracks. - Ongoing agency operations: Support the day-to-day running of the agency, including keeping internal processes organized and running smoothly. - Team accountability: Help keep our team on task by monitoring project progress, sending reminders, and flagging bottlenecks. - Software & tools organization: Manage and organize our project management and productivity tools (e.g., ClickUp, Asana, Notion, or similar) to keep workflows clean and up to date. - CEO personal assistant support: Assist the CEO with scheduling, correspondence, research, and other personal and professional tasks as needed. - Social media responses: Occasionally jump in to respond to client social media comments, messages, or inquiries on behalf of our agency or our clients. WHO WE'RE LOOKING FOR: - Based in the United States - Strong English communication skills (written and verbal) - Highly organized, detail-oriented, and self-motivated - Comfortable working independently and managing multiple tasks - Experience with project management tools is a plus - Familiarity with social media platforms (Instagram, Facebook, LinkedIn, etc.) - Reliable internet connection and availability during US business hours This role starts at $10/hr. If you're a great fit and grow with the team, there is room to expand the role over time. Please include a brief intro about yourself and your experience with agency or executive assistant work when applying.

Customer Service Virtual Assistant (Medical Scheduling) | 5 Hours/Week | Remote We're looking for a reliable, organized, and friendly Customer Service Virtual Assistant to join our growing telehealth practice. This is a part time remote position (approximately 5 hours per week) focused on helping referred patients schedule their medical nutrition appointments. Our patients are located across the United States, so you must be available to make outbound calls during Pacific Standard Time (PST) business hours. Responsibilities * Call referred patients to introduce our practice and assist them with scheduling their appointments. * Follow up with patients who have not yet scheduled. * Answer basic questions about the scheduling process and our services. * Document all outreach and patient interactions accurately. * Maintain organized records within our CRM and EMR systems. * Coordinate with our internal team regarding referrals and scheduling updates. * Ensure a professional, compassionate, and patient centered experience on every call. Requirements * Excellent English communication skills with a warm, professional phone presence. * Previous customer service or medical scheduling experience preferred. * Experience working with CRM systems (HubSpot, Salesforce, or similar). * Experience using an EMR/EHR system. * Highly organized with exceptional attention to detail. * Comfortable making outbound phone calls. * Reliable internet connection and quiet workspace. * Able to work independently and manage follow up tasks without close supervision. Schedule * Approximately 5 hours per week. * Must be available to make calls during Pacific Standard Time business hours (Monday through Friday). Nice to Have * Experience working in a healthcare, telehealth, or medical practice. * Familiarity with insurance based healthcare or patient referrals. To Apply Please record a short loom on loom.com that includes: * A brief summary of your customer service or patient scheduling experience. * Which CRM and EMR systems you've used. * Your availability during PST business hours. We're looking for someone who is dependable, compassionate, and enjoys helping patients get connected with the care they need.

We are seeking a detail-oriented, reliable Virtual Assistant for ongoing part-time outreach and web research (3–5 hours/week to start). -- The Goal -- Build organic relationships with online curators and ambient media channels to place our video loops into live streams, video backgrounds, and social feeds—expanding the reach of our digital archive. -- What You Will Do -- Research & Discovery: Find active subcultural channels, ambient music curators, aesthetic pages, and visual art platforms across YouTube, Instagram, Reddit, and Telegram that fit a dark minimalist/experimental aesthetic. Email Outreach: Send clean outreach template from our dedicated studio email. Database Management: Log all prospect details, outreach dates, status changes, and curator quotes in our Monday.com CRM board. Follow-Ups: Track responses and schedule follow-up tasks in Monday.com so no leads drop through the cracks. -- What We Are Looking For -- High proficiency in English communication (both written and comprehension). Strong web research skills (finding active contact emails and submission forms). Familiarity with spreadsheet tools or Monday.com (we will provide simple SOPs). High attention to detail—ability to carefully log data without missing fields. Interest or familiarity with art culture is a big plus, but not required. -- To Apply -- Please reply with a brief note on your experience with web research or email outreach. At the very top of your application, write the words "LOOP" so I know you read the full description.

Sage Benefits is a boutique employee benefits advisory firm. After 20+ years in the industry, we have plenty of content and insurer materials—what we need is a reliable assistant to ensure communications actually get built, scheduled, and sent on time. What You’ll Do Take pre-written or insurer-provided content and turn it into formatted, ready-to-send emails and documents (newsletters, client updates, open enrollment messages). Set up and schedule campaigns in our email platform (e.g., Constant Contact or similar). Maintain a simple communications calendar and checklist so deadlines are visible and met. Track recurring tasks (monthly newsletters, renewal reminders) and proactively follow up with me when you need inputs. Organize and update our library of communication templates for reuse. What I’ll Provide Most of the core content (insurer materials, my draft language, and overall direction). Clear priorities around which clients or campaigns matter most. Feedback and final approval on outgoing communications. Ideal Candidate Strong organizational and follow-through skills; comfortable “owning the process” and keeping me on track. Experience as a virtual assistant or project coordinator, ideally with email marketing or client communications. Solid written English for light editing and formatting (no need to be a full-time copywriter). Tech-comfortable with email tools, shared drives, and spreadsheets. Reliable, responsive, and interested in a long-term, recurring engagement. Engagement Details Ongoing part-time role: approximately up to 10 hours per month, with some seasonal variation around open enrollment. Longer-term relationship preferred rather than a one-off project. Please include in your proposal: A brief overview of your experience executing recurring communications or marketing tasks. Examples of campaigns, newsletters, or client emails you’ve helped build or manage. Your hourly rate and typical availability (including time zone).

Project overview I run a subscription-based virtual assistance agency and am looking for a reliable, detail-oriented US-based Virtual Assistant to support multiple clients on an ongoing basis. This is a long-term role for someone who enjoys steady work, clear systems, and helping business owners stay on top of their operations. ​ Scope of work You will help with a mix of recurring and ad-hoc tasks, including: Inbox management: organizing, prioritizing, and responding to emails using templates and clear guidelines. Calendar and scheduling: booking calls, sending links and reminders, and resolving conflicts. Admin and operations: document organization, updating spreadsheets, light reporting, and keeping tasks up to date in project tools. Research: compiling vendor lists, lead lists, or resources into clean spreadsheets or summaries. Light client-facing communication: polite, professional responses on behalf of clients when needed. (If you know exactly what you want them to do—e.g., social media scheduling, podcast workflows, CRM updates—swap or add tasks here.) Skills required Proven experience as a Virtual Assistant, Executive Assistant, or similar remote role. Strong written communication and very high attention to detail. Comfortable juggling multiple clients and deadlines. Proficiency with Google Workspace plus at least one project management tool (Asana, Trello, ClickUp, etc.). Must be located in the US and available during US business hours for at least part of the day. ​ Project type and hours Ongoing project; I’m looking for someone interested in a long-term partnership, not one-off tasks. ​ Start with [X] hours per week, with potential to increase as we add clients and you demonstrate reliability. (You can plug in a starting range that aligns with your packages, e.g., 10–15 hours/week.) ​ Budget Hourly contract; target range: $[your range]/hour, depending on experience and fit. Please only apply if your typical rate falls within or close to this range. ​ What to include in your proposal Please answer these questions briefly (bullet points are fine): What types of clients or industries have you supported as a VA? Which tools do you use daily? Share one specific example of how you helped a client become more organized or save time.

I'm looking for a friendly, dependable person to become a long-term part of my growing business. This is not a cold-calling or high-pressure sales position. Every person you'll contact has already responded to our marketing or requested information from us. Your role is simply to have a friendly conversation, answer basic questions, gather information, and schedule appointments when appropriate. Think of this as two friends having a conversation. Responsibilities -Call warm leads who have requested information. -Respond to text messages. -Build rapport and make people feel comfortable. -Verify contact information. -Ask a few simple qualifying questions. -Update our CRM with detailed notes. -Schedule appointments on my calendar. -Follow up with leads who aren't ready yet. -Help build long-term relationships with our clients. Requirements -Excellent spoken English. -Friendly, conversational personality. -Professional phone presence. -Reliable internet connection. -Comfortable making and receiving phone calls. -Organized and detail-oriented. -Honest, dependable, and responsive. -Experience with CRM software is a plus. What I'm Looking For I'm not looking for someone to simply complete tasks. I'm looking for someone to become part of my business for many years. We'll build the system together. I'll provide training, scripts, and ongoing coaching. As the business grows, I expect this position to grow as well. Initially, the workload will be light while we build the process, but my goal is to develop a long-term relationship with someone who enjoys talking with people and helping create an exceptional client experience. When Applying Please include: -A short introduction about yourself. -Your experience speaking with customers by phone. -Your weekly availability. -Your hourly rate. -A one-minute voice recording introducing yourself (if possible). Also please tell availability. Respond to new leads promptly (ideally within one hour during scheduled working hours) is ideal since the lead is the warmest then.

Project overview I run a subscription-based virtual assistance agency and am looking for a reliable, detail-oriented US-based Virtual Assistant to support multiple clients on an ongoing basis. This is a long-term role for someone who enjoys steady work, clear systems, and helping business owners stay on top of their operations. ​ Scope of work You will help with a mix of recurring and ad-hoc tasks, including: Inbox management: organizing, prioritizing, and responding to emails using templates and clear guidelines. Calendar and scheduling: booking calls, sending links and reminders, and resolving conflicts. Admin and operations: document organization, updating spreadsheets, light reporting, and keeping tasks up to date in project tools. Research: compiling vendor lists, lead lists, or resources into clean spreadsheets or summaries. Light client-facing communication: polite, professional responses on behalf of clients when needed. (If you know exactly what you want them to do—e.g., social media scheduling, podcast workflows, CRM updates—swap or add tasks here.) Skills required Proven experience as a Virtual Assistant, Executive Assistant, or similar remote role. Strong written communication and very high attention to detail. Comfortable juggling multiple clients and deadlines. Proficiency with Google Workspace plus at least one project management tool (Asana, Trello, ClickUp, etc.). Must be located in the US and available during US business hours for at least part of the day. ​ Project type and hours Ongoing project; I’m looking for someone interested in a long-term partnership, not one-off tasks. ​ Start with [X] hours per week, with potential to increase as we add clients and you demonstrate reliability. (You can plug in a starting range that aligns with your packages, e.g., 10–15 hours/week.) ​ Budget Hourly contract; target range: $[your range]/hour, depending on experience and fit. Please only apply if your typical rate falls within or close to this range. ​ What to include in your proposal Please answer these questions briefly (bullet points are fine): What types of clients or industries have you supported as a VA? Which tools do you use daily? Share one specific example of how you helped a client become more organized or save time.

We’re looking for a highly organized and reliable Virtual Assistant to support our team with weekly operations. This role is full time but will start as a part time position while training and ramping up. The role will be more hands-on at the beginning as you learn our systems, and then transition into consistent weekly support. About Us: We are a virtual, growing wellness and education company that hosts multiple daily events. Our work is supported by a small, dedicated team, and we value organization, reliability, and clear communication. Key Responsibilities: -Set up Kajabi events, offers, and pages -Ensure all event links, emails, and automations are set up correctly in both Calendly and Acuity -Create and maintain organized spreadsheets (Google Sheets) -Track weekly bookings, attendance, and revenue -Prepare a simple financial/reporting summary each Friday -Assist with general administrative and operational tasks Team Structure: You’ll be working alongside another Virtual Assistant who currently manages related tasks. Once you’re comfortable in your role, there will be opportunities to learn additional responsibilities so both team members can support each other when needed. Ideal Candidate: -Highly organized and detail-oriented -Strong with spreadsheets and data tracking -Reliable and consistent with weekly deliverables -Clear communicator and responsive -Comfortable learning new systems quickly Bonus: -Experience with Kajabi -Experience with Calendly, Acuity, Stripe, or similar tools -Experience supporting online businesses, events, or courses

We are seeking a virtual assistant with experience in Hubspot to manage our CRM and marketing automation. The role involves handling email marketing campaigns, managing contact lists, and ensuring smooth communication with clients. The ideal candidate will have a strong understanding of Hubspot tools and be able to work independently to achieve marketing goals.

Part-Time Virtual Assistant (Roofing Operations & Customer Service) I'm looking for a detail-oriented Virtual Assistant to help support a growing roofing business. Initially, this role will be very part-time and flexible, with the opportunity to expand as our marketing efforts and lead volume increase. Primary Responsibilities: -Monitor and update our job board/CRM with current lead and project statuses -Follow up with inbound leads via text, email, and phone to schedule inspections -Coordinate scheduling between customers and our team -Make outbound calls to leads and customers as needed, including leaving professional voicemails and follow-up messages -Send post-inspection and post-project follow-up communications -Request Google reviews from satisfied customers -Assist with attaching receipts, invoices, and organizing customer records -Maintain accurate notes and ensure nothing falls through the cracks -Identify items requiring owner attention and communicate them clearly Ideal Candidate: -Excellent written and verbal communication skills -Strong customer service mindset -Highly organized and task-oriented -Comfortable learning new software systems and following established processes -Comfortable making outbound phone calls, leaving voicemails, and communicating professionally with customers—not just through written communication -Reliable and responsive during agreed-upon working hours -Adaptable and willing to help refine processes as the business grows A Note About This Role: This is a growing business, so responsibilities and processes will evolve over time. While there will be clear tasks to own, I'm looking for someone who is willing to learn, make recommendations, and adapt as we figure out together what works best. Flexibility, initiative, and a problem-solving mindset are important. Position Details: -Remote position -Flexible schedule based on business needs -This role will likely start very slowly, averaging 1–2 hours per week, as we build out systems and determine where support is most valuable -The goal is for the position to gradually grow into a more consistent 5–10 hours per week as the business and marketing efforts expand -Compensation range: Negotiable per hour, depending on experience and qualifications This role is best suited for someone who enjoys helping people, keeping projects organized, and ensuring a smooth customer experience. While the position will start small, my goal is to build a long-term relationship with someone who can grow alongside the business.