We're a family in the Los Angeles area hiring a long-term nanny, and we're looking for an experienced recruiter or recruiting coordinator to run our candidate screening over the next 2-3 weeks. Candidates are coming in through Care.com. Your job is to take us from a large applicant pool to a short list of fully vetted, reference-checked finalists who are ready for in-person interviews. What you'll do: - Screen 50+ applicants against a scorecard of attributes we'll provide - Conduct recorded phone interviews with promising candidates using our question set - Organize, tag, and rank candidates in a shared tracker (Google Sheets or similar) - Contact and interview references by phone for shortlisted candidates, and document detailed notes - Compile everything into a clean, organized candidate report so we can make decisions quickly - Coordinate and schedule in-person interviews for finalists You're a great fit if you have: - Recruiting, sourcing, or high-volume screening experience (household/domestic staffing or high-touch personal hiring is a big plus) - Excellent phone manner and structured interviewing skills - Strong organization and clear, concise written documentation - Comfort working to a rubric/scorecard and keeping meticulous records - Discretion and professionalism handling a personal/family hire (confidentiality expected) Details: - Duration: about 2-3 weeks, part-time, volume-driven (heaviest load in weeks 1-2) - Remote for screening and reference calls - Tools: Care.com, Google Sheets/Docs, call recording, a scheduling tool - Note: interviews and reference calls will be recorded. Please record a video of yourself answering the screening questions for this job. Because of the rise in AI use, we need to do this to verify the authenticity of applications. Any applications without a video response will be ignored.

We place experienced administrative assistants with owner-operated construction businesses — general contractors, excavating, landscaping, custom home builders, and remodelers. We're looking for one reliable, US-based assistant to support a client on an ongoing basis, with room to grow into more hours and more clients. This isn't a role where someone hands you a task list every morning. Our clients are owners who are in a truck all day, growing a business faster than their paperwork can keep up. They need someone who sees what needs doing and does it. Fair warning about the work: the schedule changes because it rained. The owner answers texts, not emails, and sometimes not for a few hours because he's on a job site. Everything feels urgent and very little is written down. If bringing order to that sounds satisfying rather than stressful, you'll do well here. What you'd do Manage the owner's inbox and calendar Follow up on bids and estimates — and notice when no one has Coordinate subcontractor scheduling Track certificates of insurance, lien waivers, permits, and inspections Get change orders in writing before they become an invoicing argument Keep material orders and lead times from slipping Keep homeowners informed about what's happening at their project Build the simple systems the business doesn't have yet Who we're looking for Solid administrative or operations experience (not entry-level) Construction, trades, or field-services experience is a strong plus — if you already know what a COI, a change order, or a bid pipeline is, mention it QuickBooks experience is a plus — invoicing, tracking, and basic bookkeeping tasks Genuine initiative — you can run without daily direction Comfortable working directly with a business owner, including telling them something they don't want to hear Confident in Google Workspace (Gmail, Calendar, Drive) and quick to pick up new tools Reliable follow-through above everything else Details Hours: 10–15 hours/week to start, with room to grow Availability: Must be available Monday through Friday, 9:00 AM to 5:00 PM MST Location: US-based, fully remote Type: Ongoing / long-term To apply Skip the generic cover letter. Instead, tell us about one time you fixed something nobody asked you to fix — what you noticed, what you did, and what happened. That's what we'll actually read.

Looking for an organized and reliable virtual assistant for a 2 week temp assignment supporting a busy executive in their personal life. You'll help with a variety of ad hoc tasks as they come up — personal calendar management, appointments, travel, errands, research, and general administrative support. Part-time on Pacific Time, ASAP start. Hours aren't fixed, but you'll need to be responsive throughout the day as tasks come up. Most day-to-day coordination will take place over text, so strong written communication and quick response times are a must.

Position: Virtual Assistant – Customer Calls Type: Full-Time / Part-Time / Remote Location: Remote Start Date: Immediately About the Role We are seeking a reliable, professional, and customer-focused Virtual Assistant to handle incoming and outgoing customer calls. The ideal candidate will provide exceptional support, assist with inquiries, and ensure every customer has a positive experience with our company. Responsibilities Answer and manage customer phone calls in a friendly and professional manner Provide information about products, services, policies, and procedures Assist customers with order status, scheduling, account updates, and general inquiries Document call details and update customer records Identify customer needs and offer appropriate solutions

Seeking a virtual assistant to manage email and social media marketing for yoga and meditation classes, update the business website weekly, and identify new corporate wellness opportunities. The role requires 2-4 hours per week at $22 per hour. Deliverables • Set up email reminders for yoga and meditation classes • Set up zoom links for classes. • Update business website weekly • Market classes via social media, emails, and calls • Identify new corporate wellness opportunities • Send potential sponsorship emails.

Overview We are looking for a reliable U.S.-based Virtual Assistant to assist with routine online advertising and administrative tasks. You will receive approved advertising materials and clear instructions from our team. Your responsibilities will include submitting approved content to permitted platforms, organizing posting information, and reporting completed work. Responsibilities * Submit approved advertisements to designated platforms * Follow each platform’s posting rules and requirements * Keep basic records of completed tasks * Communicate any issues or rejected submissions * Follow provided instructions accurately Requirements * Based in the United States * Reliable internet access * Comfortable with basic online tools * Good communication and attention to detail * Previous virtual assistant or online advertising experience is helpful Compensation Payment will be based on completed, approved tasks. Reliable freelancers may receive ongoing work. To Apply Please provide a brief introduction and describe any relevant experience with virtual assistance, online advertising, or administrative support.

Sage Benefits is a boutique employee benefits advisory firm. After 20+ years in the industry, we have plenty of content and insurer materials—what we need is a reliable assistant to ensure communications actually get built, scheduled, and sent on time. What You’ll Do Take pre-written or insurer-provided content and turn it into formatted, ready-to-send emails and documents (newsletters, client updates, open enrollment messages). Set up and schedule campaigns in our email platform (e.g., Constant Contact or similar). Maintain a simple communications calendar and checklist so deadlines are visible and met. Track recurring tasks (monthly newsletters, renewal reminders) and proactively follow up with me when you need inputs. Organize and update our library of communication templates for reuse. What I’ll Provide Most of the core content (insurer materials, my draft language, and overall direction). Clear priorities around which clients or campaigns matter most. Feedback and final approval on outgoing communications. Ideal Candidate Strong organizational and follow-through skills; comfortable “owning the process” and keeping me on track. Experience as a virtual assistant or project coordinator, ideally with email marketing or client communications. Solid written English for light editing and formatting (no need to be a full-time copywriter). Tech-comfortable with email tools, shared drives, and spreadsheets. Reliable, responsive, and interested in a long-term, recurring engagement. Engagement Details Ongoing part-time role: approximately up to 10 hours per month, with some seasonal variation around open enrollment. Longer-term relationship preferred rather than a one-off project. Please include in your proposal: A brief overview of your experience executing recurring communications or marketing tasks. Examples of campaigns, newsletters, or client emails you’ve helped build or manage. Your hourly rate and typical availability (including time zone).

Customer Service Virtual Assistant (Medical Scheduling) | 5 Hours/Week | Remote We're looking for a reliable, organized, and friendly Customer Service Virtual Assistant to join our growing telehealth practice. This is a part time remote position (approximately 5 hours per week) focused on helping referred patients schedule their medical nutrition appointments. Our patients are located across the United States, so you must be available to make outbound calls during Pacific Standard Time (PST) business hours. Responsibilities * Call referred patients to introduce our practice and assist them with scheduling their appointments. * Follow up with patients who have not yet scheduled. * Answer basic questions about the scheduling process and our services. * Document all outreach and patient interactions accurately. * Maintain organized records within our CRM and EMR systems. * Coordinate with our internal team regarding referrals and scheduling updates. * Ensure a professional, compassionate, and patient centered experience on every call. Requirements * Excellent English communication skills with a warm, professional phone presence. * Previous customer service or medical scheduling experience preferred. * Experience working with CRM systems (HubSpot, Salesforce, or similar). * Experience using an EMR/EHR system. * Highly organized with exceptional attention to detail. * Comfortable making outbound phone calls. * Reliable internet connection and quiet workspace. * Able to work independently and manage follow up tasks without close supervision. Schedule * Approximately 5 hours per week. * Must be available to make calls during Pacific Standard Time business hours (Monday through Friday). Nice to Have * Experience working in a healthcare, telehealth, or medical practice. * Familiarity with insurance based healthcare or patient referrals. To Apply Please record a short loom on loom.com that includes: * A brief summary of your customer service or patient scheduling experience. * Which CRM and EMR systems you've used. * Your availability during PST business hours. We're looking for someone who is dependable, compassionate, and enjoys helping patients get connected with the care they need.

We are seeking a detail-oriented, reliable Virtual Assistant for ongoing part-time outreach and web research (3–5 hours/week to start). -- The Goal -- Build organic relationships with online curators and ambient media channels to place our video loops into live streams, video backgrounds, and social feeds—expanding the reach of our digital archive. -- What You Will Do -- Research & Discovery: Find active subcultural channels, ambient music curators, aesthetic pages, and visual art platforms across YouTube, Instagram, Reddit, and Telegram that fit a dark minimalist/experimental aesthetic. Email Outreach: Send clean outreach template from our dedicated studio email. Database Management: Log all prospect details, outreach dates, status changes, and curator quotes in our Monday.com CRM board. Follow-Ups: Track responses and schedule follow-up tasks in Monday.com so no leads drop through the cracks. -- What We Are Looking For -- High proficiency in English communication (both written and comprehension). Strong web research skills (finding active contact emails and submission forms). Familiarity with spreadsheet tools or Monday.com (we will provide simple SOPs). High attention to detail—ability to carefully log data without missing fields. Interest or familiarity with art culture is a big plus, but not required. -- To Apply -- Please reply with a brief note on your experience with web research or email outreach. At the very top of your application, write the words "LOOP" so I know you read the full description.

I'm looking for a friendly, dependable person to become a long-term part of my growing business. This is not a cold-calling or high-pressure sales position. Every person you'll contact has already responded to our marketing or requested information from us. Your role is simply to have a friendly conversation, answer basic questions, gather information, and schedule appointments when appropriate. Think of this as two friends having a conversation. Responsibilities -Call warm leads who have requested information. -Respond to text messages. -Build rapport and make people feel comfortable. -Verify contact information. -Ask a few simple qualifying questions. -Update our CRM with detailed notes. -Schedule appointments on my calendar. -Follow up with leads who aren't ready yet. -Help build long-term relationships with our clients. Requirements -Excellent spoken English. -Friendly, conversational personality. -Professional phone presence. -Reliable internet connection. -Comfortable making and receiving phone calls. -Organized and detail-oriented. -Honest, dependable, and responsive. -Experience with CRM software is a plus. What I'm Looking For I'm not looking for someone to simply complete tasks. I'm looking for someone to become part of my business for many years. We'll build the system together. I'll provide training, scripts, and ongoing coaching. As the business grows, I expect this position to grow as well. Initially, the workload will be light while we build the process, but my goal is to develop a long-term relationship with someone who enjoys talking with people and helping create an exceptional client experience. When Applying Please include: -A short introduction about yourself. -Your experience speaking with customers by phone. -Your weekly availability. -Your hourly rate. -A one-minute voice recording introducing yourself (if possible). Also please tell availability. Respond to new leads promptly (ideally within one hour during scheduled working hours) is ideal since the lead is the warmest then.