We are seeking a reliable and professional US citizen for a long-term part-time IT Virtual Assistant position. No IT experience is required — training will be provided. The role involves phone communication, assisting users with basic technology questions, managing information, documenting requests, and supporting daily operations. Requirements: strong English communication skills, professional phone manner, reliable internet, willingness to learn, and ability to work independently. Flexible hours and long-term opportunity available.

Project overview I run a subscription-based virtual assistance agency and am looking for a reliable, detail-oriented US-based Virtual Assistant to support multiple clients on an ongoing basis. This is a long-term role for someone who enjoys steady work, clear systems, and helping business owners stay on top of their operations. ​ Scope of work You will help with a mix of recurring and ad-hoc tasks, including: Inbox management: organizing, prioritizing, and responding to emails using templates and clear guidelines. Calendar and scheduling: booking calls, sending links and reminders, and resolving conflicts. Admin and operations: document organization, updating spreadsheets, light reporting, and keeping tasks up to date in project tools. Research: compiling vendor lists, lead lists, or resources into clean spreadsheets or summaries. Light client-facing communication: polite, professional responses on behalf of clients when needed. (If you know exactly what you want them to do—e.g., social media scheduling, podcast workflows, CRM updates—swap or add tasks here.) Skills required Proven experience as a Virtual Assistant, Executive Assistant, or similar remote role. Strong written communication and very high attention to detail. Comfortable juggling multiple clients and deadlines. Proficiency with Google Workspace plus at least one project management tool (Asana, Trello, ClickUp, etc.). Must be located in the US and available during US business hours for at least part of the day. ​ Project type and hours Ongoing project; I’m looking for someone interested in a long-term partnership, not one-off tasks. ​ Start with [X] hours per week, with potential to increase as we add clients and you demonstrate reliability. (You can plug in a starting range that aligns with your packages, e.g., 10–15 hours/week.) ​ Budget Hourly contract; target range: $[your range]/hour, depending on experience and fit. Please only apply if your typical rate falls within or close to this range. ​ What to include in your proposal Please answer these questions briefly (bullet points are fine): What types of clients or industries have you supported as a VA? Which tools do you use daily? Share one specific example of how you helped a client become more organized or save time.

Project overview I run a subscription-based virtual assistance agency and am looking for a reliable, detail-oriented US-based Virtual Assistant to support multiple clients on an ongoing basis. This is a long-term role for someone who enjoys steady work, clear systems, and helping business owners stay on top of their operations. ​ Scope of work You will help with a mix of recurring and ad-hoc tasks, including: Inbox management: organizing, prioritizing, and responding to emails using templates and clear guidelines. Calendar and scheduling: booking calls, sending links and reminders, and resolving conflicts. Admin and operations: document organization, updating spreadsheets, light reporting, and keeping tasks up to date in project tools. Research: compiling vendor lists, lead lists, or resources into clean spreadsheets or summaries. Light client-facing communication: polite, professional responses on behalf of clients when needed. (If you know exactly what you want them to do—e.g., social media scheduling, podcast workflows, CRM updates—swap or add tasks here.) Skills required Proven experience as a Virtual Assistant, Executive Assistant, or similar remote role. Strong written communication and very high attention to detail. Comfortable juggling multiple clients and deadlines. Proficiency with Google Workspace plus at least one project management tool (Asana, Trello, ClickUp, etc.). Must be located in the US and available during US business hours for at least part of the day. ​ Project type and hours Ongoing project; I’m looking for someone interested in a long-term partnership, not one-off tasks. ​ Start with [X] hours per week, with potential to increase as we add clients and you demonstrate reliability. (You can plug in a starting range that aligns with your packages, e.g., 10–15 hours/week.) ​ Budget Hourly contract; target range: $[your range]/hour, depending on experience and fit. Please only apply if your typical rate falls within or close to this range. ​ What to include in your proposal Please answer these questions briefly (bullet points are fine): What types of clients or industries have you supported as a VA? Which tools do you use daily? Share one specific example of how you helped a client become more organized or save time.

Virtual Assistant for Video and Marketing, training, and admin tasks needed to help with corporate projects

Part-Time Virtual Assistant (Roofing Operations & Customer Service) I'm looking for a detail-oriented Virtual Assistant to help support a growing roofing business. Initially, this role will be very part-time and flexible, with the opportunity to expand as our marketing efforts and lead volume increase. Primary Responsibilities: -Monitor and update our job board/CRM with current lead and project statuses -Follow up with inbound leads via text, email, and phone to schedule inspections -Coordinate scheduling between customers and our team -Make outbound calls to leads and customers as needed, including leaving professional voicemails and follow-up messages -Send post-inspection and post-project follow-up communications -Request Google reviews from satisfied customers -Assist with attaching receipts, invoices, and organizing customer records -Maintain accurate notes and ensure nothing falls through the cracks -Identify items requiring owner attention and communicate them clearly Ideal Candidate: -Excellent written and verbal communication skills -Strong customer service mindset -Highly organized and task-oriented -Comfortable learning new software systems and following established processes -Comfortable making outbound phone calls, leaving voicemails, and communicating professionally with customers—not just through written communication -Reliable and responsive during agreed-upon working hours -Adaptable and willing to help refine processes as the business grows A Note About This Role: This is a growing business, so responsibilities and processes will evolve over time. While there will be clear tasks to own, I'm looking for someone who is willing to learn, make recommendations, and adapt as we figure out together what works best. Flexibility, initiative, and a problem-solving mindset are important. Position Details: -Remote position -Flexible schedule based on business needs -This role will likely start very slowly, averaging 1–2 hours per week, as we build out systems and determine where support is most valuable -The goal is for the position to gradually grow into a more consistent 5–10 hours per week as the business and marketing efforts expand -Compensation range: Negotiable per hour, depending on experience and qualifications This role is best suited for someone who enjoys helping people, keeping projects organized, and ensuring a smooth customer experience. While the position will start small, my goal is to build a long-term relationship with someone who can grow alongside the business.

Company: Tegan's Tooth Gems (TTG) — tooth gem supply, education & mentorship brand Type: Part-time, ongoing (long-term relationship for the right fit) Platform: Upwork / Fiverr About Us Tegan's Tooth Gems is a supply, education, and mentorship brand for tooth gem professionals. We're looking for a detail-oriented VA to own our social media inbox and support our email marketing so nothing slips through the cracks. What You'll Do Immediate priorities: Respond to social media inquiries (comments + DMs) across our platforms with warm, on-brand, exceptional customer service Handle a backlog of email campaign builds — starting with all holiday emails and coupon code campaigns QA every email before and after it goes live: check links, discount codes, merge fields, segments, and automations to confirm everything is firing correctly Ongoing role after initial buildout: Full email campaign management (building, scheduling, QA'ing recurring and one-off sends) Full social media inquiry management (comments + DMs, timely and on-brand responses) Must-Haves Exceptional written customer service skills — friendly, clear, and able to represent a brand voice consistently Deep, hands-on understanding of email marketing platforms and the logic behind them — automations, triggers, segments, tagging — not just building single campaigns Experience with ActiveCampaign specifically preferred Proven ability to catch errors before they go out (broken links, wrong codes, mistagged segments) Comfortable managing a shared inbox/DM queue across multiple platforms without dropping messages Self-starter who can take a rough brief (e.g. "build the Black Friday sequence") and execute without heavy hand-holding Nice-to-Haves Experience with e-commerce/beauty or education brands Familiarity with coupon/promo code logic in email platforms Social media management across Facebook and TikTok How to Apply Please include: A brief note on your experience with email automation logic (not just "I've sent emails before") Explain your experience with managing other social media accounts, be as detailed as possible so I understand your understanding of the scope of work. An example of a customer service message you're proud of, or a campaign you've built Your availability and preferred working hours

We are seeking a detail-oriented Virtual Administrative Assistant to assist with a business development initiative for our growing corporate event company. This is NOT a sales position. You will not be selling or pitching our services. Instead, your role is to conduct thorough online research, identify the correct decision-makers at hotels, verify their contact information, and organize your findings in a structured Excel spreadsheet. Accuracy is significantly more important than speed. Responsibilities Research hotels within assigned geographic markets. Identify the appropriate contact for corporate events (Director of Sales, Catering Sales Manager, Event Manager, etc.). Verify that the individual currently holds that position through hotel websites, LinkedIn, or by calling the hotel directly. Confirm the best available email address, phone number, and other relevant contact information. Enter verified information into a standardized Excel spreadsheet. Flag any contacts or properties that cannot be confidently verified. Qualifications Excellent internet research skills. Strong attention to detail. Comfortable making brief professional phone calls to verify information. Proficient with Microsoft Excel or Google Sheets. Strong written communication. Able to work independently with minimal supervision. What We're Looking For The ideal candidate enjoys research and takes pride in producing accurate work. We value quality over quantity and are looking for someone who verifies information rather than making assumptions. This position begins as a project-based engagement, but we anticipate additional research and administrative projects for the right candidate. To Apply Please include: A brief summary of your experience with online research or lead verification. An example of a project where attention to detail was critical. Your hourly rate. The word Hotel somewhere in your proposal so we know you've read the full posting. This position begins as a project-based engagement. For the right candidate, there is significant opportunity for additional projects and ongoing work as our company continues to grow.

Virtual Assistant (USA Only) – Email Management, Daily Briefings & LinkedIn Outreach Job Description: I am looking for a reliable, organized and detail oriented Virtual Assistant who currently lives in the United States (no exceptions) to assist me with some administrative tasks. This is an ongoing, part-time opportunity (approximately 5–10 hours per week) with the potential for additional responsibilities over time. Responsibilities Review and organize my emails. Flag important emails that require my attention. Prepare a concise daily summary of important emails and action items. Take notes during meetings or phone calls. Maintain simple task lists and follow up on action items. Help organize documents and information. Perform general administrative tasks. Experience with LinkedIn outreach is a plus. Requirements Must currently reside in the United States (no exceptions). Excellent written and verbal communication skills. Highly dependable. Strong attention to detail. Ability to maintain strict confidentiality. Hours Flexible schedule. Approximately 5–10 hours per week to start. Opportunity for additional hours based on performance. To Apply Please answer the following questions in your proposal: Which city and state do you currently live in? How many years of experience do you have as a Virtual Assistant?

Virtual Assistant for Video and Marketing, training, and admin tasks needed to help with corporate projects

Part-Time Virtual Administrative Assistant — Telehealth Sleep Clinic Hours: ~10–15 hours/week to start, with room to grow as you take on more and as our practice grows Schedule: Flexible, with some availability during U.S. Eastern business hours Location: Fully remote (U.S.-based preferred) Rate: $25-35/hour, depending on experience About us Thrive Sleep Clinic is a small, growing telehealth clinic specializing in insomnia treatment — real, evidence-based care delivered by board-certified sleep specialists, entirely online. We're a warm, high-standards practice about to launch a new program and expecting to grow, and we're looking for the person who will keep our day-to-day operations running beautifully. The role You'll be the friendly, capable first point of contact for our patients and the operational backbone of the clinic. Day to day, that means: * Answering and returning clinic phone calls and emails with warmth and professionalism * Managing scheduling: bookings, reschedules, waitlists, and calendar coordination for our clinicians * Helping patients with basic tech support (finding their video link, resetting access to our patient platform, troubleshooting simple issues) * Keeping our systems tidy: intake follow-ups, records of inquiries, and light administrative upkeep in tools like Acuity Scheduling, Squarespace, and Gmail * Spotting problems before they grow — and telling us what should work better We want to hire a long-term colleague, rather than a temporary task-completer. In fact, we want you to make yourself indispensable by making the operation not depend on any one person. Our goal is for you to gradually own day-to-day operations so completely, with such clear systems and documentation, that the clinic runs smoothly even when the founder is on vacation for a month. If building sustainable workflows from scratch sounds satisfying rather than daunting, you'll love this. You're probably a great fit if you have * Customer service experience, ideally in healthcare or another service-based business (medical/dental/therapy office, wellness, hospitality, etc.) * A professional and genuinely warm communication style — many of our patients are exhausted when they reach us, and kindness matters here * Strong tech savviness: comfortable learning new software quickly (we use Acuity, Squarespace, Stripe, Google Workspace, and a telehealth platform) * Excellent organizational skills and sharp attention to detail * Great problem-solving instincts: you figure things out, and you know when to ask * Initiative: you don't wait to be told — you notice, propose, document, and improve * Discretion and reliability: you'll handle sensitive information, and confidentiality training (HIPAA) will be part of onboarding — prior experience with it is a plus * Clear, prompt written communication (much of our work happens over email and chat) Nice to have * Experience at a medical, mental health, or telehealth practice * Experience writing SOPs or how-to documentation * Familiarity with Acuity Scheduling or similar booking systems What we offer * Flexible, steady part-time work with a clinic that treats its team the way it treats its patients * A real voice in how things are run — your systems and ideas will shape the practice * Growth in hours and responsibility as the clinic grows * A supportive, low-drama, appreciation-forward work environment How to apply Send a short cover note (a few sentences is fine) answering these: 1. Tell us about a time you took a messy process and made it run smoothly — what was broken, what you changed, and what broke first when you rolled it out. 2. Which scheduling or practice-management tools have you used, and what's one thing about your most-used tool that annoys you? 3. A patient calls saying their video link isn't working and their appointment starts in 10 minutes. What do you do, in order? 4. What's your general weekly availability, in U.S. Eastern time? So we know you read this far: please include the word "lighthouse" in the first line of your application. Our process is simple: we review every application personally, invite strong candidates to a short video call, and then offer finalists a small paid trial task (about an hour of realistic work) before making a decision. We'll respond to strong candidates within a few days. We're excited to meet you!