Enrollment & Outreach Coordinator (Virtual Assistant) | Remote | Part-Time (5–10 Hours/Week)** Tech Road Rx Academy is an online pharmacy technician training academy helping students launch rewarding careers in healthcare. We are seeking a dependable, organized Enrollment & Outreach Coordinator to support student enrollment and community outreach. Responsibilities * Respond to prospective student inquiries * Follow up via email, text, and phone * Schedule information sessions and enrollment appointments * Maintain a lead tracker (Google Sheets/CRM) * Send appointment reminders * Schedule social media posts using pre-approved content * Contact high schools, churches, and community organizations using provided templates * Assist with collecting student testimonials Qualifications * **Must be located in the United States** * Excellent written and verbal communication * Strong organizational skills * Comfortable working independently * Experience with Google Workspace * Customer service, admissions, outreach, or marketing experience preferred Compensation * **$15–18/hour**, based on experience * **5–10 hours/week** to start **Monthly Performance Bonus** * 2 enrollments: **+$100** * 3 enrollments: **+$200** * 4+ enrollments: **+$300** To Apply, please include: 1. A brief introduction 2. Relevant experience 3. Your availability 5. Start your proposal with **"Helping students succeed"** so we know you read the entire posting. We're looking for someone who is dependable, proactive, and excited to help students begin healthcare careers!

Need a general virtual assistant to answer calls, schedule tours, write content and do all the general admin work needed as assigned. 2-4 hours per day.

Hi there, my name is Jhéani and I’m a viral Content Creator for TikTok (100K), Youtube (2K), Instagram (8K), and Facebook (5K). Right now I’m in the process of putting together an upcoming docuseries for my YouTube channel and I need someone to help me with using TubeBuddy for increasing the SEO on my YouTube videos/titles/descriptions so my series will be seen by the right people and my channel can grow and gain momentum. The series is a 10 episodes per season so I need someone who can at least commit to 10 weeks. However, I plan to keep it going for a few more seasons after that, so this could end up being a long-term position. Also, ideally I’d have the same person to help with my thumbnails and uploading/scheduling my YouTube videos each week so I don’t have to worry about that and I can just focus on the creation process. If this is something you feel skilled in, I’d love to share more with you on a call and see if we’re a good fit! Looking forward to hearing from you! Jhéani

Project Type: Ongoing engagement, with strong potential to grow into full-time as the firm scales Hours: 20 hours/week to start, regular weekday business hours (no evenings/weekends), daily check-in with the founder required Location: MUST BE BASED IN THE UNITED STATES About Us Finatore is an accounting firm focused on accelerating business value for our clients. We approach business and finances differently — using them as a foundational component of value creation, not the end deliverable. We are a niche accounting and advisory practice that provides strategic advice and exit-readiness to our clients. We help clients assess where they are now, and work towards the bigger vision they have by helping them address both the business opportunities as well as the money and mental mess that interferes with their desired outcomes. That means everyone connected to both their business and to our firm grows and benefits by being part of it. We aim to give work both a money purpose and a growth purpose. We're building Finatore the same way we help our clients build their businesses: intentionally, with the whole person in mind. About You You're a finisher by nature. You thrive on taking on roles and responsibilities, not just tasks, and moving work from "assigned" to "done," without needing to be walked through every step. You enjoy being the facilitator of information and work flowing smoothly through a team and the clients it serves. You're a hub, not a bottleneck. You always look for ways to improve how things are done, applying AI, refining processes, and finding and eliminating friction so everyone can speed up. You love being a key team lead in the truest sense: understanding the vision, helping the team reach it, and streamlining how everyone works together. You take ownership with minimal instruction and act as a trusted partner to leadership. You'll tell us how to best work with you, because you know your own strengths and want us to get the most out of the relationship. You speak up, lead, and refocus others who get stuck in the details or spin their wheels vs. complete the tasks. You build trust through consistency and reliability, and you'd rather build a system once than solve the same problem twice. What Makes You a Superstar Here You're a finisher — you see the end result and keep the pressure on until it's actually crossed the finish line, even when others let it slide You're endlessly curious — always asking why do we do it this way and looking for a better one You take ownership with minimal instruction and act as a trusted gatekeeper for leadership You proactively spot inefficiencies and hunt down ways to fix them You'll tell us how to best work with you, so we both get the most out of the relationship About the Role Finatore is an accounting and advisory practice that delivers quality data, strategic advice, and exit-readiness to our clients. Our accounting team owns the bookkeeping and technical detail. What we need is someone to run the business backend: the communication, follow-up, calendar, business licensing and renewals, filings, registrations, troubleshooting, and administrative infrastructure that keep the firm itself compliant and operating smoothly, so our founder can stay focused on clients instead of admin work. This isn't a "check the box" role. We're looking for someone who takes ownership, digs in to figure things out without needing to be walked through every step. They are a finisher by nature and keep following up until things are actually done — not someone who only completes the tasks that are assigned. What You'll Do Executive & Administrative Support Manage the founder's email inbox, draft responses, and streamline communication Own calendar management, scheduling, and meeting coordination Proactively utilize AI to cut through the noise to what matters. Draft documents, and client-facing materials Conduct research and compile briefs/reports as needed Provide general admin support to protect the founder's focus and time Client & Team Coordination Facilitate client onboarding — make sure all required information is collected and available to the team Manage the ongoing flow of communication between clients and team members Follow up relentlessly so deadlines are met and engagements keep moving — you don't let things sit Coordinate with clients to collect reports or data that haven't come in on time Business Backend & Compliance Handle EIN applications, business license renewals, registrations, and other filings required to keep the firm compliant across the states/jurisdictions we operate in Track renewal deadlines proactively (licenses, registrations, insurance, subscriptions) so nothing lapses Manage vendor accounts, software subscriptions, and administrative logins Research requirements when something new comes up (a new license, a new state, a new filing) and figure out the process independently Handle invoicing, billing, and light sales support Maintain and update the CRM Systems & Process Improvement Build and refine workflows, processes, and SOPs as we scale Spot operational inefficiencies and proactively bring (and build) solutions Continuously improve how files, templates, and client processes work Requirements Proven experience as a Virtual Assistant or Executive Assistant, ideally supporting an executive or a professional services practice Demonstrated ability to research and resolve unfamiliar administrative/regulatory tasks independently (e.g., "figure out what's needed to register in a new state" without being handed a step-by-step) Exceptional organization, follow-through, and written communication Comfortable acting as a gatekeeper and managing competing priorities with discretion Available during regular weekday business hours and for a daily check-in with the founder Proficiency with: Google Workspace (Gmail, Docs, Sheets, Drive) Microsoft Office 365 (Word, Excel, PowerPoint) Calendly, Zoom, Loom CRM tools; comfort learning new ones Automation/efficiency tools (Zapier, Notion, or similar) — or eagerness to learn them Does this role sound like you? Answer the following 3 questions in a quick 5 minute or less video format and tell us why you are the one we are looking for: Step 1: Does this sound like you? Tell us why. What resonated with you? We’d love to hear some stories about how your drive for clarity shows up in your life. Step 2: Would you like to work for a company like us? Tell us why. What experience or dreams do you have that makes you feel like you would be a good fit? We don’t want to read your resume, we want to get to know you! Tell us the stuff you feel is relevant. Leave out the stuff that isn’t. Step 3: So what do you think? Are you the one we’ve been looking for? Tell us why. We can’t wait to hear from you!

Seeking a virtual assistant with medical billing experience to support a therapy practice. Responsibilities include managing administrative tasks, ensuring smooth operations, and providing support as needed. The role requires 15-20 hours per week and offers a flexible schedule. Ideal candidates will have experience in medical billing or a related field and be able to work independently.

Personal Executive Assistant The Personal Executive Assistant serves as the central point of coordination for both business and personal operations, enabling the founder to focus on strategy, content creation, partnerships, and revenue growth. This role manages day-to-day execution, communication, scheduling, and organization across two growing digital brands. Core Responsibilities Executive Support Manage calendar and schedule across both businesses Prioritize meetings based on business goals Coordinate appointments, travel, and events Organize inbox and draft responses Screen messages and escalate only high-priority items Prepare daily agendas and weekly planning documents Business Operations Track projects from idea to completion Follow up with contractors, freelancers, and vendors Maintain Standard Operating Procedures (SOPs) Organize digital files and documentation Coordinate launches and marketing timelines Monitor deadlines and deliverables Brand Management Keep content calendars updated Coordinate podcast, YouTube, newsletter, and social media publishing schedules Assist with sponsorship communications Organize affiliate partnerships Track campaign performance reports Ensure consistency across both brands Personal Support Schedule medical, personal, and family appointments Handle travel research and bookings Coordinate household services when needed Manage subscriptions and recurring expenses Purchase gifts and handle miscellaneous errands Maintain important documents and reminders Communication Act as first point of contact for many inquiries Draft professional emails Coordinate meetings with clients and partners Keep CRM and contact lists organized Maintain professional relationships through timely follow-up Financial Administration Organize receipts and expense reports Coordinate with bookkeeper or accountant Track invoices and payments Monitor recurring software subscriptions Prepare documentation for tax season Success Metrics A successful Executive Assistant will: Keep the founder focused on high-value work. Reduce decision fatigue. Ensure deadlines are consistently met. Create organized systems that scale with business growth. Anticipate needs before they become urgent. Improve communication speed and follow-through. Free 10–20+ hours per week for strategic work. Ideal Skills Exceptional organization and attention to detail Excellent written communication Strong project management abilities Experience supporting entrepreneurs or executives Proficiency with productivity tools (Google Workspace, Microsoft Office, Slack, Notion, Asana, ClickUp, Trello, Airtable, etc.) Ability to handle confidential information with discretion High level of initiative and problem-solving Comfortable working independently in a fast-paced environment Strong understanding of digital businesses and online marketing Preferred Experience Experience supporting: Content creators Coaches or consultants Online educators E-commerce businesses Podcast or YouTube production Membership or course businesses Multi-brand entrepreneurs Working Style The ideal assistant is: Proactive rather than reactive Resourceful and solutions-oriented Calm under pressure Highly dependable Comfortable managing multiple priorities Able to anticipate the founder's needs with minimal direction Focused on creating systems that improve efficiency over time

Virtual Executive Assistant to Founder/Business Owner Part-Time 1099 Contractor | Remote | Up to $45/hour About the Role SFM is seeking a highly capable, proactive Virtual Executive Assistant to support its founder, Ron, with the daily coordination of a busy and fast-moving business. This is more than a traditional administrative role. Ron is looking for a trusted working partner who can help him organize each day, manage communications and commitments, coordinate with employees, contractors, clients, and vendors, and ensure that important tasks are followed through to completion. The ideal candidate is mature, resourceful, technologically confident, comfortable using AI and online tools, and able to exercise sound judgment without needing constant direction. This role will begin on a part-time, independent-contractor basis, with the potential to grow significantly over time. Key Responsibilities Daily Executive Support • Meet with Ron virtually each weekday morning for at least 20 minutes to review priorities, appointments, decisions, and outstanding items. • Ideally be available for a daily working session between approximately 9:00 am or 9:30 am – 10:30 am Pacific while Ron is commuting by car. • Potentially participate in a second brief daily check-in during Ron’s afternoon or evening commute home by car. • Help Ron evaluate his calendar and determine which meetings or appointments truly require his presence. • Prepare Ron for the day by identifying deadlines, conflicts, travel needs, calls, and follow-up items. Calendar, Travel, and Scheduling • Manage and maintain Ron’s calendar. • Schedule, confirm, reschedule, and cancel appointments. • Coordinate airline tickets, rental cars, hotels, and other travel arrangements. • Make changes to travel plans when schedules shift. • Maintain visibility into business, project, client, and personal commitments. Email, Phone, and Communication Management • Help organize, prioritize, and respond to emails. • Assist Ron with implementing and using Superhuman or another email-management system. • Make and return phone calls on Ron’s behalf when appropriate. • Monitor assigned voicemail and text communications. • Respond appropriately to occasional urgent client issues, such as reports that an automated gate, railing, or other installed system is not working. • Escalate emergencies and time-sensitive matters to Ron when needed. Project and Vendor Coordination • Maintain schedules, task lists, reminders, and project follow-up systems. • Contact employees or team members to communicate assignments or gather information. • Track delegated tasks and follow up until they are completed. • Help ensure that projects continue moving forward without Ron having to personally chase every detail. Document and Administrative Support • Coordinate the preparation of letters, notices, reports, and other business documents. • Provide clear instructions to team members preparing drafts. • Review drafts for clarity, tone, completeness, length, and alignment with Ron’s direction. • Conduct online research and summarize findings. • Organize information so Ron can make decisions quickly. • Help develop simple systems, templates, and AI-assisted workflows to improve efficiency. Ideal Candidate The ideal candidate will have: • Prior experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, Project Coordinator, or similar role. • Excellent spoken and written English. • Strong professional judgment, maturity, discretion, and common sense. • The confidence to communicate with clients, vendors, contractors, and internal team members. • Strong calendar, scheduling, email, travel, and follow-up skills. • Excellent computer and online research skills. • Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Claude or similar platforms. • The ability to learn and implement tools such as Superhuman. • A proactive working style and the ability to anticipate what will be needed next. • Strong attention to detail and a reliable system for tracking commitments. • The ability to respectfully question whether a meeting, trip, purchase, or task is truly necessary. • Comfort working independently while maintaining close daily communication with Ron. • Experience supporting construction, engineering, manufacturing, property management, or field-service businesses is helpful but not required. Working Style This role is best suited for someone who enjoys becoming deeply familiar with an executive’s priorities and working as a true extension of that person. The successful candidate will not simply wait for instructions. They will listen carefully, organize information, anticipate next steps, coordinate the right people, and make sure commitments do not fall through the cracks. Ron values direct communication, flexibility, responsiveness, good judgment, and a practical, solutions-oriented approach. Location and Availability • Fully remote. • Strong preference for candidates located in the Pacific Time Zone or Hawaii Time Zone. • Must be available for regular early-morning Pacific Time conversations (approximately 8:00 am / 8:30 am Pacific Time) • Some flexibility outside standard working hours may occasionally be needed for urgent client or scheduling matters. • After-hours emergencies are expected to be rare. Hours and Growth Potential • Initial part-time role with a guaranteed minimum number of hours per week to be agreed upon. • Anticipated starting schedule may be approximately 3-4 hours per weekday / 15 – 20 hours per week. • Hours may increase as the relationship develops. • The role has the potential to grow into a substantially larger or full-time position. • Candidates who currently support a small portfolio of executive clients are welcome to apply, provided they can offer consistent availability and responsiveness. Compensation and Classification • Independent contractor position. • 1099 engagement. • Compensation of up to $45 per hour, depending on experience and qualifications. • The selected candidate should be able to begin within approximately 30 days. To Apply Please submit: • A brief introduction describing your Executive Assistant or operations-support experience. • Your current location and time zone. • Your typical weekday availability. • Your hourly rate. • A description of the executives or business owners you have previously supported. • Examples of the technology, AI tools, calendar systems, email platforms, and project-management tools you use. • A brief example of a situation in which you identified a problem, took ownership, and ensured that it was resolved.

The position would cover: Office administration and data entry Workflow and deadline management Daily task and client-request assignment System audits and organizational improvements Researching software, demonstrations, and upgraded office systems Phone, fax, email, and general inquiry management Client consultation scheduling and follow-up Contractor and specialist onboarding support Login and system-access coordination Annual certification and compliance tracking Contractor performance review coordination Operating manual and procedure development Departmental administrative support Social media inquiries and basic marketing support Monitoring whether contractors and departments are meeting expectations The person would essentially serve as the organizational center of the office, helping leadership, supervisors, specialists, contractors, and clients stay informed and on schedule.

Night Shift Assistant Needed Pay: $3-$5an hour Schedule: 8:00 AM – 8:00 PM EST • Saturday is completely off • Friday shifts end at 5:00 PM Please note that this is an on-call position. Actual work is typically less than one hour per day. Most of the shift involves being available to respond if a call, text, email, or task comes in. Requirements: • Clear American accent • Fluent spoken and written English • Experience using Google Sheets • Reliable and responsive • Able to follow instructions exactly • Organized, resourceful, and able to work independently Job Duties: • Answer occasional phone calls • Update Google Sheets • Send texts and emails • Follow up on tasks • Handle basic customer service • Complete other business-related tasks as needed To Apply: •I only need a recording of yourself, if you cant ill assume you cant folllow instuctios, and you wont bee hired

Author, life coach, and CEO of small non-profit looking for a virtual assistant. Ideal candidate will be able to hit the ground running on the following initial projects (a) repair the Wordpress-Ameila connection on my life-coach website (remitchelljr.com), (b) run an email campaign to promote the non-profit (heritageartsinc.com), (c) compile, type, and edit rough drafts of books, and (d) provide general administrative assistance. Good communication skills and excellent English spelling and grammar skills are a must. If the candidate is productive and aligns well with our needs and goals, we'd like to contract for a few hours per week long term.