Payroll Processing Specialist job description template

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Payroll Specialist Job Description

Payroll Specialists play an essential role in ensuring employees are accurately and promptly compensated for their work. Crafting a detailed and accurate job description is crucial for attracting candidates who can skillfully manage payroll processes, maintain accurate records, and ensure compliance with relevant regulations. This article provides a sample Payroll Specialist job description that will help you create a compelling job ad and find the ideal candidate for your organization.

Job Overview

Our company is looking to welcome a detail-oriented and reliable Payroll Specialist who has a fine eye for accuracy. Our ideal candidate has experience managing all aspects of the payroll process, including, but not limited to, employee wages are paid on time and accurately. You should possess a strong background in payroll administration, a thorough understanding of payroll regulations and compliance, and excellent organizational skills. 


  • Accurately process and record payroll for all employees on a bi-weekly or monthly basis, depending on company policy
  • Maintain and update employee payroll records, including salary changes, deductions, and garnishments
  • Ensure compliance with federal, state, and local payroll regulations and tax laws
  • Reconcile payroll discrepancies and resolve any payroll-related issues or concerns
  • Collaborate with HR and accounting departments to ensure accurate payroll reporting and recordkeeping
  • Process and manage employee benefits, including retirement contributions, health insurance, and paid time off
  • Prepare and submit payroll-related reports and statements as required
  • {{Add other responsibilities relevant to your company and industry}}

Skills and Qualifications

  • Bachelor's degree in Accounting, Finance, or a related field; additional certification in payroll management is a plus
  • Proven experience as a Payroll Specialist or a similar role
  • Strong knowledge of payroll regulations, taxes, and best practices
  • Proficient in relevant payroll software and tools, such as ADP, Paychex, or QuickBooks
  • Excellent attention to detail and strong organizational skills
  • Ability to handle sensitive and confidential information with discretion
  • Strong communication and interpersonal skills, with the ability to work effectively with employees at all levels of the organization
  • {{List any additional qualifications, certifications, or technical skills required}}



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  • $8 hourly
    Iftikhar H.
    Payroll Processing Specialist
    • 5.0
    • (4 jobs)
    Gilgit, GB
    vsuc_fltilesrefresh_TrophyIcon Payroll Processing
    Financial Analysis
    Financial Modeling
    Data Entry
    Management Accounting
    Intuit Proconnect Tax
    QuickBooks Online
    Accounting Basics
    Payroll Accounting
    Tax Accounting
    Account Reconciliation
    Tax Return
    Be stress free from worries of financial. You can focus more on growing your own business and increasing your sales! I am a dedicated Accountant with 5 years of experience. I always pay extra attention to the details of working paper and focus on accuracy as well as an excellent presentation for reviewers. Self-review skill is my key attribute for performing every task. Having achieved many goals in my accounting, tax and internal auditing services career, I am interested in expanding my professional horizons in these fields. I would enjoy having the opportunity to talk with you about your financial needs, and how I could use my extensive knowledge, skills and experience to benefit your organization. USA Specialization: • 1040, 1120S, 1065, 5471, FBAR, 1099, W-2 • Schedule 1, C, A, D, E, R, 5, PAL, NOL carry- over, 1031 exchange (8824) • MACRS Depreciation schedules • K-1 Distributions, Schedule L, M-1 & M-2 • Sales & Use tax • PayPal, Shopify, Square,, Expensify • Proconnect tax online, Turbo tax online and Tax act Australian Specialization: • FBT Returns • GST Returns • BAS Preparations • Div. - 7A Calculations • Luxury car tax implications in FA register • GST reconciliations • PAYGW & PAYGIT reconciliations with ATO ITA • SMSF (Self-Managed Super Funds) Accounting • SMSF (Self-Managed Super Funds) Compliance • SMSF (Self-Managed Super Funds) Audit • Conversion to XERO • Xero and CCH Work papers (Used by CA Firms) New Zealand Specialization: • GST Returns • FBT Returns • ICA reconciliations • PAYE reconciliations • Livestock recording and reconciliation (Opening & Closing Stock valuations as per Herd & NSC schemes) • Dairy Farming • Fonterra Milk reconciliations • Investment Accounting (PIE calculations etc.) • Rental Property Accounts • Look through Companies (LTC) Accounts • Conversion to XERO • Xero and CCH Work papers (Used by CA Firms) Software Expertise • Quick Books, XERO, MYOB, SAGE, IRIS, Case ware, APS, HandiSoft, Solution 6, Banklink, BGL,, Expensify • DeskTop Super, Super Fund Live, Class Super I'm absolutely friendly and creative! Regards Iftikhar
  • $36 hourly
    Abdul W.
    Payroll Processing Specialist
    • 5.0
    • (8 jobs)
    Milton, ON
    vsuc_fltilesrefresh_TrophyIcon Payroll Processing
    Wave Accounting
    Tax Preparation
    Tax Preparation Software
    Corporate Tax
    QuickBooks Online
    Microsoft Office
    Financial Accounting
    Balance Sheet
    Payroll Accounting
    Bank Reconciliation
    Microsoft Excel
    You expect your bookkeeper to be quick and handle your books with great care as it represents your financial health. Being a bookkeeper and Quickbooks Proadvisor, I am efficient with the task I perform, I can help you with managing your books in Quickbooks in a better manner. There is a handful of tasks I can perform while performing bookkeeping: - Company setup in Quickbooks. - Create Charts of Accounts according to the client's transaction type. - Generate Invoices, Send to Clients, Collection of Payments, and record in the Quickbooks. - Perform bank reconciliations. - Perform Payroll. - Strong communication skills to convey the information to the end-user. - Use logic and common sense to attribute expenses to account accordingly. - Keep clear lines of communication and respond quickly to requests.
  • $35 hourly
    Kim M.
    Payroll Processing Specialist
    • 5.0
    • (36 jobs)
    Wexford, L
    vsuc_fltilesrefresh_TrophyIcon Payroll Processing
    General Transcription
    English Tutoring
    Payroll Accounting
    Intuit QuickBooks
    Email Communication
    Microsoft Office
    Data Entry
    As a seasoned Executive Virtual Assistant (VA) with over 15 years of extensive experience in administrative, accounts, and support roles, I embody a well-rounded, dependable, and proactive approach to executive assistance. Having transitioned from the events industry in 2018, I bring a wealth of expertise honed through diverse roles and projects, demonstrating adeptness in managing various tasks and collaborating with individuals of diverse backgrounds. My support encompasses a wide array of administrative functions, including but not limited to calendar management, travel coordination, correspondence handling, property management, meeting minutes, and social media management. Furthermore, I excel in tasks such as bill payments, content creation, and maintaining organizational efficiency. Proficient in essential tools and platforms such as Xero, Quickbooks, Microsoft Office suite, Slack, Notion, Teams, and G Suite, I ensure seamless operations and effective communication within virtual environments. My capabilities extend to online research, data entry, and content writing, enriching the scope of assistance I provide. As a native English speaker from South Africa and a qualified TEFL instructor, I possess an exemplary command of the English language, guaranteeing clear and articulate communication in all interactions. My commitment to excellence is underscored by my ethos: "Quality means doing it right, even when no one is looking" – a sentiment epitomized by Henry Ford. Energetic, enthusiastic, and committed to continuous learning, I approach every task with dedication and a solution-oriented mindset. Thank you for considering my profile. I look forward to the opportunity to contribute to your success🚀
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