Hire the Best Workamajig Specialists

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Jobelle D.

Malolos, Philippines

$15/hr
5.0
4 jobs

I help companies hire faster by providing reliable recruitment support from talent sourcing to onboarding. With 5+ years of experience supporting U.S. recruitment teams, I specialize in candidate sourcing, resume screening, phone screening, interview scheduling, recruitment coordination, offer letter preparation, background check initiation, and applicant tracking system (ATS) management. I have experience using Workday, JobAdder, LinkedIn Recruiter, Indeed, Monster, and ZipRecruiter to manage recruitment workflows and deliver an excellent candidate experience. My expertise includes: • Talent sourcing (LinkedIn Recruiter, Boolean Search) • Resume screening & candidate pre-screening • Interview scheduling & calendar coordination • Offer letters & onboarding support • Background check initiation & employment verification • ATS management (Workday & JobAdder) • Candidate communication & recruitment administration • Talent pipeline management I've supported hiring across Healthcare, Banking & Financial Services, Consumer Goods, Manufacturing, Cybersecurity, Real Estate, Accounting & Finance, and Life Sciences. If you need someone who can quickly identify qualified candidates, keep your hiring process organized, and provide exceptional candidate support, I'd be happy to help. Let’s connect to discuss how I can support your recruitment goals!

  • Email Template
  • Resume Screening
  • Incident Management
  • Recruiting
  • Candidate Sourcing
  • Candidate Interviewing
  • Calendar Management
  • Staff Recruitment & Management
  • Staff Orientation & Onboarding Materials
  • Applicant Tracking Systems
  • Administrative Support
  • Boolean Search
  • LinkedIn Recruiting
  • Workday
Debbie T.

Pampanga, Philippines

$12/hr
4.8
26 jobs

You're building something. The last thing you need is admin work piling up, data going untracked, or HR tasks falling through the cracks. I'm a Virtual Assistant with 16+ years of experience supporting operations, data management, and HR coordination. Here's what I typically handle for clients: - Admin & Operations - Data Management & Reporting – keeping your data clean, accurate, and easy to act on - HR Support – onboarding coordination, employee records, HR admin tasks I've worked with tools like: - AI/automation related such as ChatGPT, Gemini, Claude, Zapier - Jira - Confluence - BambooHR - Looker Studio - Google Workspace - Microsoft Office - WordPress - Canva - Google Forms, Typeform I work independently, communicate proactively, and take ownership of what's in my lane. On the side, I also do digital illustration (iPad-based vector portraits), so if you ever need simple visual assets, I can help with that too. But mostly, I'm here to make your operations smoother. If that sounds like what you need, let me help you.

  • HTML
  • WordPress
  • Web Design
  • Photo Editing
  • Data Entry
  • HR System Management
  • Human Resources
  • Compensation Report
  • Report
  • Jira
  • BambooHR
  • Spreadsheet Skills
  • Documentation
  • Atlassian Confluence
Kiezy Mee B.

Pasay, Philippines

$6/hr
5.0
28 jobs

"I manage 100% of your job search, so you can focus on acing the interview." As a Job Search Strategist and Reverse Recruiter, I don't just assist. I execute your entire job search, from sourcing to offer, so your profile lands at the top of the pile while you reclaim your evenings and weekends. My approach will be targeted rather than relying on a “spray and pray” strategy. Based on the candidate’s professional background, skills, and experience, the focus will be on opportunities where the profile is a strong fit. Each resume will be tailored to highlight the qualifications, skills, and achievements most relevant to the specific role, with a target of at least an 90% match before applying. Newly posted opportunities will be prioritized to maximize the chances of applying early, while competition is still lower. A tailored cover letter can also be prepared when needed to further strengthen each application. 🎯 Sectors I Specialize In Technical Ecosystems: Software Engineering, Data Science & Analytics, Machine Learning, AI, Cybersecurity Leadership & GTM Roles: Product Management, Program/Project Management, Customer Success, Account Management, Marketing 🔄 My 6-Step Job Search Framework Bespoke Strategy Blueprint – Align on target titles, culture fit, target companies, remote/geo preferences, and non-negotiable salary range. Deep-Dive Sourcing & Boolean Search – Uncover hidden and newly posted roles using advanced Boolean search techniques. Hyper-Tailored ATS Resume Optimization – Deconstruct each job description and rebuild your resume with strategic keyword placement to pass ATS filters (Greenhouse, Lever, Workday, Ashby, iCIMS). Precision Application Execution – No mass-clicking. Every application is submitted manually and meticulously, following employer-specific instructions to protect your professional reputation. Real-Time Pipeline & Application Tracking – A live, dedicated tracker (Google Sheets or Simplify) logs every application, job link, salary band, and status. Inbound Monitoring & Interview Alerts – I monitor your communication channels so you're instantly notified the moment an employer responds, with full context to step in and land the interview. 💎 Why Professionals Choose to Work With Me Time Multiplier: Reclaim 10 to 20 hours a week of tedious job-search admin. ATS & Algorithm Mastery: I know how applicant tracking systems work. Your applications are engineered to be seen, not ghosted. Confidentiality First: Your employment status and job search are handled with strict data privacy and discretion. Tech-Enabled, Human-Verified: I use AI and automation tools to maximize efficiency, but every resume and application gets a human quality check before submission. ⚙️ Tools & Platforms ATS Systems: Greenhouse, Lever, Workday, Ashby, SmartRecruiters, iCIMS, JazzHR, Jobvite, BambooHR, Workable Sourcing Platforms: LinkedIn, Indeed, Glassdoor, BuiltIn, Himalayas, Dice, SimplyHired Productivity & AI Tools: Boolean Search, Simplify, ChatGPT, Gemini, Google Workspace, Jobright.ai Let's turn your job search from an exhausting chore into a streamlined, results-driven engine. Ready to make your next career move without the burnout? Let's connect. Reverse Recruiter | Job Search Strategist | ATS Resume Optimization | LinkedIn & Application Management Job Search Assistant | Job Application Assistant | Reverse recruiter Job hunt • Job strategy • Job market research • Job consult • Career • Data entry • Data • Googlesheet • Work • Application • Applicant Tracking System • ATS • Job boards • LinkedIn • Glassdoor • assistant • aide • helper • aid • support • job placement support • employment assistance • job hunting aid • career guidance • workforce development • job seeking assistance • job search support • job application help • job hunting guidance • career counselor • job search • job seeking • employment search • career search • job pursuit • job support• job hunt assistance • job hunt help • job hunting support • job hunt guidance • Resume • Cover letter • Job Placement • career coach • career coaching • resume • resume tailoring

  • Job Search Strategy
  • Applicant Tracking Systems
  • Online Research
  • Data Management
  • Data Privacy
  • Data Entry
  • Market Research
  • Virtual Assistance
  • Job Evaluation
  • Google Sheets
  • Career Coaching
  • Resume
  • Cover Letter
  • Resume Writing
Taiba K.

Bahawalpur, Pakistan

$8/hr
5.0
2 jobs

🔵 AVAILABLE IMMEDIATELY | RISING TALENT | 40+ HRS/WEEK 👤 I'm Taiba a Full-Cycle Recruiter and Reverse Recruitment Specialist with 4+ years navigating both sides of the hiring table. I know what companies are looking for, and I know how to make candidates impossible to overlook. ★ RESULTS THAT SPEAK: ☑ 50+ successful placements across global markets ☑ 300+ candidates screened and evaluated ☑ 50% reduction in time-to-hire for employer clients ☑ 5+ companies served, startups to enterprise ☑ Qualified candidates in your inbox within 48 hours ☑ 80+ ATS-optimized job descriptions written and live ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ 🏗 FULL-CYCLE RECRUITMENT FOR EMPLOYERS ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ I partner with companies across the US, UK, Germany, and Australia to source, evaluate, and close top talent across Tech, SaaS, Fintech, Healthcare, Finance, and more. → Complete hiring cycle: sourcing, screening, interviews, offers → Technical and non-technical hiring at all levels → Executive and senior leadership search → LinkedIn Recruiter, Boolean, and X-Ray sourcing → Job descriptions that attract quality and pass ATS filters → Structured shortlists with evaluation notes → Salary benchmarking and offer management → Candidate pipeline tracking via ATS or Google Sheets → Smooth onboarding coordination ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ 🔍 REVERSE RECRUITMENT FOR JOB SEEKERS ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ Applying consistently and still not hearing back? I take over your entire job search so you can focus on showing up to interviews, not hunting for listings. → Daily applications across LinkedIn, Indeed, Glassdoor, Dice, and ZipRecruiter → ATS-optimized resume writing and Jobscan tuning → Tailored cover letters written per role, no copy-paste → LinkedIn profile overhaul for stronger recruiter visibility → Live application tracker and follow-up management → Strategic role matching based on your skills and targets → US, UK, and AU time zone coverage ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ 💼 VIRTUAL ASSISTANT SERVICES ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ → Data entry and administrative support → Google Sheets and Excel task management → PDF, Word, and Excel file conversions → Internet and market research → Email and project coordination ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ ⚙ PLATFORMS & TOOLS ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ → Sourcing: LinkedIn Recruiter Lite · Sales Navigator · HireEZ · Apollo · PhantomBuster · ContactOut · AmazingHiring · ZoomInfo → ATS/CRM: Workday · Greenhouse · Lever · Zoho Recruit · HubSpot → Job Boards: Indeed · ZipRecruiter · Dice · Glassdoor · LinkedIn · Wellfound · Bayt → Optimization: Jobscan · Boolean Search · X-Ray Search · AI-Powered Sourcing → Tracking: Google Sheets · Excel Dashboards ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ 🌐 INDUSTRIES & REGIONS ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ → US · UK · Australia · UAE · Pakistan · Asia · Africa → IT & SaaS · Fintech · Healthcare · Sales & Marketing · Finance · Logistics · Real Estate · Education · Manufacturing · HR & Admin 📌 READY TO START? I bring structure, speed, and a dual-sided perspective that most recruiters simply don't have. Send me a message or drop an invite, I'm online, responsive, and ready to get to work. Taiba Full-Cycle Recruiter & Reverse Recruitment Specialist

  • HR & Business Services
  • Reverse Recruiting
  • Resume Writing
  • Recruiting
  • Resume Screening
  • Outreach Strategy
  • Job Posting
  • Virtual Assistance
  • Candidate Sourcing
  • Candidate Interviewing
  • LinkedIn Recruiting
  • Employee Onboarding
  • Applicant Tracking Systems
  • Job Description Writing
  • Cover Letter Writing
  • LinkedIn Profile Optimization
  • IT Recruiting
  • Google Sheets
  • LinkedIn Sales Navigator
  • Career Coaching
Nandini A.

Delhi, India

$15/hr
5.0
1 jobs

I’m Nandini, a Recruitment Specialist and HR Analytics Practitioner. I don’t just fill open roles; I build structured, measurable hiring systems that give you decision-ready shortlists and clear pipeline visibility. My approach blends traditional recruiting hustle with hard data. Here is what that looks like in practice: • Strategic Sourcing & Screening: I go beyond basic job boards. Using advanced Boolean logic and multi-channel outreach, I find passive candidates who actually fit the role. I evaluate them using a structured 100-point fit scorecard, so you receive clear notes on their strengths, potential red flags, and exact interview focus areas. No more guessing. • HR Analytics that Actually Help: I take messy hiring data and build custom Power BI or Excel dashboards. You will finally see your funnel metrics, source effectiveness, and time-to-fill clearly, without having to dig through endless, confusing spreadsheets. • ATS & Workflow Optimization: Whether you use Ashby, Workday, or Greenhouse, I know how to streamline your workflows. I ensure your pipeline stays organized, compliant (with strong awareness of DPDP Act 2023 guidelines), and moving efficiently. • End-to-End Candidate Experience: From the first personalized outreach to final onboarding coordination, I treat candidates with respect. I hate ghosting, and I make sure every applicant has a defined status and a professional experience. Why work with me? I bridge the gap between traditional recruiting and modern data analytics. I treat every search like a strategic project with clear goals, measurable outcomes, and a strict focus on quality over quantity. Every recommendation I make is backed by documented evidence, not gut feeling.

  • Recruiting
  • HR & Recruiting Software
  • Client Interview
  • Employee Relations
  • Contract Negotiation
  • Sourcing
  • IT Sourcing
  • Recruiting Process Consulting
  • Communications
  • Microsoft Power BI
  • Microsoft Excel
  • Boolean Search
  • Resume Screening
  • Human Resource Information System
  • Tableau
  • Applicant Tracking Systems
  • CRM Software
Mudasir K.

Jandola, Pakistan

$3/hr
5.0
8 jobs

🔹 Open for Long-Term & Short-Term Projects 🔹 🟢 Available Now | 100% Job Success | 2+ Years of Experience | Recruiting Assistant | Candidate Sourcer | Job Search & Application Specialist Hi ! I'm Mudasir, helping businesses find the right talent and helping professionals find the right opportunities. With 2+ years of professional experience and a 100% Job Success Score on Upwork, I provide reliable, detail-oriented, and results-driven support for recruiters, hiring managers, startups, entrepreneurs, and job seekers worldwide. Whether you need someone to source qualified candidates, manage recruitment tasks, search for targeted job opportunities, or submit high-quality job applications, I deliver organized, accurate, and dependable support while maintaining clear communication throughout every project. My Professional Services Recruitment & Candidate Sourcing ✔ Candidate Sourcing (LinkedIn & Online Platforms) ✔ Talent Research ✔ Candidate List Building ✔ Resume Screening ✔ Candidate Shortlisting ✔ Recruiting Assistance ✔ Recruitment Pipeline Management ✔ Interview Scheduling ✔ Recruitment Data Management Job Portal Profile Setup & Optimization ✔ LinkedIn – Professional profile creation & optimization for maximum recruiter visibility. ✔ Indeed – Complete profile setup with resume, experience, skills, and career preferences. ✔ ZipRecruiter – Profile optimization with resume upload and job-ready configuration. ✔ Glassdoor – Professional profile setup and career information management. ✔ USAJOBS – Federal profile setup, resume creation, and document management. ✔ Upwork – Freelancer profile optimization, portfolio setup, and profile enhancement. ✔ Wellfound (AngelList) – Startup-focused profile creation with skills, experience, and projects. Job Search & Job Application Support ✔ Personalized Job Search based on your skills and career goals ✔ Daily Job Search & Application Support ✔ Remote Job Research ✔ Job Application Submission ✔ Resume & Cover Letter Uploads ✔ Application Tracking & Progress Reports ✔ Company & Job Research ✔ ATS-Friendly Application Support Platform I use ✔ LinkedIn Jobs, Indeed, ZipRecruiter, Glassdoor, USAJOBS, Upwork, Wellfound & Company Career Pages Resume & Career Support ✔ Professional Resume Formatting ✔ Resume Updates ✔ Resume Creation ✔ Cover Letter Creation ✔ LinkedIn Profile Optimization ✔ Career Document Organization Virtual Assistant & Administrative Support ✔ Internet Research ✔ Data Entry ✔ CRM Management ✔ Google Workspace ✔ Microsoft Office ✔ Google Sheets & Excel ✔ Email Management ✔ Calendar Management ✔ File & Document Organization ✔ Project & Task Management Why Clients Choose Me ✔ 100% Job Success on Upwork ✔ 2+ Years of Job search and application Assistant Experience ✔ Fast Response & Reliable Communication ✔ Detail-Oriented and Highly Organized ✔ Accurate, Confidential, and Dependable Work ✔ Ability to Follow Instructions Precisely ✔ Long-Term Collaboration Mindset ✔ Commitment to Deadlines and Quality I believe successful projects are built on professionalism, transparency, and consistency. Every task—whether it's sourcing top candidates, organizing recruitment workflows, researching job opportunities, or managing applications—is completed with accuracy, efficiency, and attention to detail. If you're looking for a dedicated professional who can save you time, streamline your hiring or job search process, and become a dependable part of your workflow, I'd be happy to discuss how I can support your goals. Let's connect and build a productive working relationship. I am just a message away. ✉⚡ Thanks.

  • Virtual Assistance
  • Email Management
  • Google Sheets
  • LinkedIn Profile Optimization
  • Microsoft Excel
  • Google Calendar
  • LinkedIn Recruiting
  • LinkedIn Profile Creation
  • Resume Writing
  • Resume Screening
  • Cover Letter Writing
  • Recruiting
  • IT Recruiting
  • Job Search Strategy
  • Boolean Search
  • Candidate Sourcing
  • Candidate Interviewing
  • Candidate Source List
  • Lead Generation
  • Microsoft Office

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Don't just take our word for it

What does a Workamajig specialist do?

A Workamajig specialist configures and maintains the Workamajig platform to align with an agency’s specific operational workflows. This role bridges the gap between technical system administration and daily business processes for creative firms. The specialist builds custom database structures that track projects, resources, and financial data accurately. They also train internal teams to use the software effectively for task management and time tracking.

  • Configures the Workamajig database by defining custom fields, project templates, and user permissions that match the organization’s service offerings. This setup includes establishing administrator access levels and ensuring employee profiles reflect current roles and billing rates. The specialist maps out workflow stages from initial client intake to final invoice generation within the system interface.
  • Leads structured training sessions for the core implementation team and general staff to ensure consistent adoption of new processes. These sessions cover practical exercises such as logging billable hours, assigning tasks, and generating standard reports. The specialist assigns practice tutorials and homework to reinforce learning objectives and verifies competency before full system rollout.
  • Performs initial troubleshooting for staff issues related to login errors, data entry conflicts, or report discrepancies during daily operations. When complex technical bugs arise, this role coordinates directly with Workamajig support to resolve backend issues quickly. The specialist documents common problems and solutions to build an internal knowledge base that reduces future support tickets.
  • Manages data integrity by executing regular imports and exports of CSV, Excel, or PDF files between Workamajig and external systems. This work involves using the REST-style API or built-in import screens to migrate historical data or sync client lists from other platforms. The specialist validates exported financial statements and resource utilization reports to ensure accuracy for leadership review.
  • Conducts pre-go-live reviews to verify that all workflows function correctly from project creation through to accounting integration. After launch, the specialist monitors system usage patterns and adjusts configurations to address bottlenecks or user friction points. They maintain third-party connections and Zapier integrations to automate data flow between Workamajig and other business tools.

How to hire a Workamajig specialist on Upwork

Step 1: Post a job

Define your agency’s workflow needs and let the Job Post Generator powered by Uma™, Upwork's Mindful AI draft a precise description. Describe your requirements in a few sentences, and Uma creates a tailored post for this role. You can write a new post, update a saved draft, or reuse an existing post to start hiring.

  • Specify that the specialist must configure the Workamajig database and manage user access for your implementation team.
  • List required experience with CSV imports, API integrations, and generating custom reports for financial tracking.
  • Clarify if the role involves leading training sessions or serving as the primary troubleshooting contact during go-live.

Step 2: Evaluate candidates

Look for portfolios that demonstrate successful Workamajig implementations and clear documentation of system configurations. Uma can run instant video interviews and build shortlists with side-by-side comparisons to help you assess technical fit.

  • Verify experience setting up administrator permissions and managing employee profiles within the platform.
  • Check for examples of data migration projects using import screens and export tools for Excel or PDF formats.
  • Confirm familiarity with third-party connections and Zapier integrations to automate agency workflows.

Step 3: Interview your top choices

Discuss specific challenges related to your agency’s project intake and financial reporting processes. Schedule and conduct interviews within Upwork Messages, which generates an immediate transcript and summary after each session.

  • Ask how they handle initial troubleshooting and coordinate with vendor support for complex technical issues.
  • Request details on their approach to training core teams and assigning practice tutorials for new users.
  • Explore their method for reviewing go-live readiness across all workflows from intake to final billing.

Step 4: Agree on scope and begin work

Define deliverables such as a fully configured instance, completed training outcomes, and operational data workflows. Use Upwork Messages and the contract workroom for communication and project management, plus identity verification, payment protection, hourly tracking, and project funds for security.

  • Set milestones for database setup, user training completion, and post-go-live issue resolution.
  • Agree on specific reports and data exports the specialist must generate to validate system accuracy.
  • Establish protocols for ongoing maintenance and updates to user access and system integrations.

Upwork is not affiliated with and does not sponsor or endorse any of the tools or services discussed in this article. These tools and services are provided only as potential options, and each reader and company should take the time needed to adequately analyze and determine the tools or services that would best fit their specific needs and situation.

The rates and information provided in this article are based on current data and industry sources available at the time of publication. Freelance rates can vary depending on factors such as experience, location, project scope, and market conditions. Readers are encouraged to conduct their own research to confirm current rates and trends, as this information may change over time.

How much does hiring a Workamajig specialist cost?

$500-$1,500 per project is a typical range for focused Workamajig specialist work. Final pricing depends on scope, technical complexity, required integrations, source-material quality, revision needs, and the freelancer's experience level.

User setup and access configuration

$500-$1,000/project

Entry-level to mid-level
  • Defined administrator and employee permission levels
  • Created user accounts and assigned role-based access
  • Verified login credentials and system permissions

Team training and onboarding

$1,000-$2,000/project

Mid-level
  • Planned sessions for the core implementation team
  • Conducted workflow tutorials and assigned practice tasks
  • Compiled homework guides and reference documentation

Data import and export setup

$2,000-$4,000/project

Mid-level to senior-level
  • Mapped CSV fields to Workamajig database columns
  • Imported legacy data and exported initial reports
  • Checked data accuracy in Excel and PDF outputs

Workflow integration and API connection

$4,000-$7,500/project

Senior-level
  • Designed data flow between Workamajig and third-party tools
  • Configured REST API endpoints and Zapier automations
  • Validated data synchronization across connected systems

Full system implementation and go-live support

$7,500-$12,000/project

Expert-level
  • Configured the complete Workamajig database structure
  • Executed pre-flight checks and post-launch troubleshooting
  • Documented resolution steps for ongoing internal use

Frequently asked questions

Is hiring a Workamajig specialist worth it?

For most businesses, yes: hiring a Workamajig specialist is worthwhile. This expert configures your database and trains your team to use the system correctly from day one. They resolve initial technical issues so your staff focuses on client work instead of software troubleshooting.

How do I evaluate Workamajig specialist candidates?

Look for candidates who describe specific setup tasks they have completed, such as configuring user access or building custom reports. Ask them to explain how they handled a complex data import or resolved a workflow error during a previous go-live event.

What does a Workamajig specialist do during implementation?

A Workamajig specialist sets up your database, defines user roles, and leads training sessions for your core team. They also perform pre-go-live checks to confirm that project intake and financial reporting workflows function as expected.

Can a Workamajig specialist integrate other tools with the platform?

Yes, they use the Workamajig API or Zapier to connect third-party applications for automated data exchange. They also manage CSV imports and exports to move data between Workamajig and external systems like Excel.