About Us A.N.T. Pest Control is a growing family-owned pest control company based in Illinois. We specialize in preventative pest control services and focus heavily on customer experience, professionalism, communication, and long-term customer relationships. We are currently looking for a reliable, organized, and professional Remote Administrative Assistant to support our Office Manager with day-to-day operations and customer communication. This is a long-term opportunity with growth potential for the right person. Position Overview The ideal candidate is calm under pressure, detail-oriented, professional in communication, and able to multitask efficiently. You will assist with scheduling, customer communication, invoicing, technician coordination, and general office support. Responsibilities Respond to customer text messages and emails professionally Assist with scheduling and rescheduling services Send customer reminders and follow-up messages Manage customer information inside our CRM system Coordinate technician schedules and daily routing Assist with invoicing and payment follow-ups Communicate clearly with technicians and management Help organize internal systems and administrative processes Maintain a high level of customer service and professionalism Software We Use Experience with any of the following is a plus: GorillaDesk Google Workspace QuickBooks Stripe Ideal Candidate Strong written English and communication skills Friendly but professional communication style Highly organized and detail-oriented Able to multitask and prioritize efficiently Reliable and dependable Comfortable working independently remotely Previous customer service or administrative experience preferred Experience in home services or pest control is a plus Work Schedule Part-time to start Potential for long-term/full-time growth Must have some overlap with Central Time business hours Traits We Value Accountability Attention to detail Professionalism Consistency Positive attitude Ability to follow systems and procedures High level of care for customers and teammates To Apply Please include: A short introduction about yourself Your previous administrative/customer service experience Any CRM or scheduling software you have used Your availability and timezone The phrase “Level of Care” at the top of your application so we know you read the full post

We are looking for a highly organized, proactive Operations Coordinator who thrives in a fast-moving environment. You will serve as a connective tissue across the operations team and its cross-functional partners, keeping work moving, documented, and on track. This is a hands-on, execution-focused operations role where AI tools are part of the daily workflow. You will support a variety of operations projects, and your ability to adapt quickly is just as important as your core skills. Strong performance can lead to a full-time offer. Key Responsibilities Operations Support & Project Coordination -Manage ticket queue - intake and triage requests, assign timelines, track deliverables, and communicate status updates to stakeholders. -Maintain a rolling calendar of marketing communications, campaign milestones, and key deliverables. -QA and edit copy for marketing materials including sales collateral, email communications, landing pages, and internal announcements. -Perform quality assurance checks on outbound materials, ensuring accuracy, consistency, and adherence to brand standards. -Support blog development and copywriting QA. -Support marketing campaigns and departmental administrative tasks across email, social, advertising, and content channels. -Assist with coordinating internal and external events as needed. -Budget tracking and reporting for various projects. Data, Reporting & Technology -Manage and analyze CRM data using various tools to support reporting and decision-making. -Review performance dashboards and reports, providing insights into key metrics, ROI, and campaign effectiveness. -Work within project management/CRM software and tools (e.g., Asana, Jira, Hubspot, automation platforms). -Utilize advanced Excel functions (VLOOKUP, PivotTables, etc.) for data manipulation and reporting. Process & Documentation -Support process improvement opportunities within the operations department, including implementation of solutions to enhance efficiency and productivity. -Assist in developing and maintaining standard operating procedures (SOPs) for recurring activities. -Streamline workflows, build standardized procedures, and surface automation opportunities. -Support documentation, data entry, and coordination tasks required to keep operations running efficiently. Cross-Functional Collaboration -Partner with internal teams to ensure deliverables align with business needs. -Provide day-to-day administrative support to the operations team to keep timelines, materials, and deliverables on track. -Ensure compliance with industry regulations and company policies across all activities. -Perform other duties as assigned. Required Skills & Experience -1–3 years of experience in operations, project management, executive or team coordination, or a similar role. -Exceptional attention to detail — you catch what others miss and genuinely enjoy working through complexity. -Strong ability to manage multiple moving timelines simultaneously and adapt quickly as priorities shift. -Familiarity with CRM systems, automation platforms, and project management software. -Strong written and verbal communication skills, with the ability to draft polished copy and clear internal documentation. -Proficiency in Microsoft Excel, including advanced functions for data manipulation and analysis. -Ability to learn new software quickly and integrate new tools into daily workflows. -Application of AI tools such as Claude, ChatGPT, etc. to improve efficiency. -Professional demeanor, sound judgment, and the ability to maintain confidentiality. Nice to Have -Experience supporting marketing campaigns and initiatives. -Experience with marketing analytics or BI tools. -Experience creating automated workflows with Hubspot, Zapier or similar tools. -Experience with event coordination or on-the-ground activations. -Familiarity with performance marketing, affiliate programs, or partnership channels.

Remote Eligible, New Orleans Preferred Part-Time / Contract / Growth Opportunity Position Overview Our company is seeking a highly organized, polished, and proactive Executive Assistant / Client Experience Coordinator to work directly alongside the Principal Planner in supporting the day-to-day operations of a fast-paced luxury wedding and event planning business. This role is ideal for an experienced event professional who thrives in a dynamic environment, can anticipate needs before they arise, and takes pride in delivering exceptional client service through organization, communication, and operational excellence. The ideal candidate is sharp, resourceful, detail-oriented, and committed to long-term growth within the company. This is not an entry-level or mentorship role. We are seeking a seasoned professional who can confidently step in and support at a high level from day one. While this position may be performed remotely, candidates local to the New Orleans area will receive preference. ⸻ Core Responsibilities Administrative & Executive Support * Manage Principal Planner’s calendar, scheduling, and meeting coordination * Assist with daily administrative and operational tasks across the business * Maintain internal systems, client records, and planning documentation * Ensure contracts, proposals, and client files remain organized and up to date * Support inbox management, client follow-ups, and communication workflows * Track deadlines, deliverables, payment schedules, and internal reminders Client Experience & Planning Support * Assist in keeping clients on track throughout the planning process * Support client communication regarding outstanding tasks, deadlines, and deliverables * Coordinate and communicate with vendors on behalf of the Principal Planner * Prepare meeting agendas, notes, recaps, and follow-up action items * Assist with planning documentation, timelines, logistics notes, and vendor confirmations * Support event preparation and backend logistics leading into wedding/event weekends Operational & Team Support * Assist in internal process management and workflow organization * Maintain and improve SOPs, templates, and operational systems as needed * Help coordinate internal team communication and administrative logistics * Provide support on event days when needed, including occasional in-person assistance if local ⸻ Qualifications * Minimum 3 years of verifiable wedding, luxury event, or corporate event planning/assisting experience required * Prior experience supporting a lead planner, executive, or business owner strongly preferred * Must be highly organized and able to manage multiple moving priorities simultaneously * Must be comfortable working independently and anticipating needs proactively * Must be available for evening communication/work as needed Monday through Thursday * Occasional event day availability required ⸻ Technical & Software Proficiency Experience with the following platforms/software is highly preferred: * Aisle Planner * Dubsado * Canva * Microsoft Office Suite * Adobe Creative Suite * Additional creative/design software platforms ⸻ Ideal Candidate Attributes * Positive, can-do attitude with a true servant’s heart * Exceptional customer service and client care mindset * Strong written and verbal communication skills * High emotional intelligence and professional discretion * Able to manage sensitive and confidential information with maturity * Detail-oriented and highly organized * Flexible and adaptable in a fast-paced environment * Self-starter who can anticipate needs and solve problems independently * Long-term growth mindset and desire to evolve with the company * Professional, polished, and aligned with luxury service standards ⸻ Preferred Qualifications * Located in the New Orleans area (preferred, not required) * Available for occasional in-person meetings and event day support if local ⸻ Compensation Compensation commensurate with experience, qualifications, and structure of engagement. (To Be Discussed During Interview Process)

I'm seeking an expert to guide me through the paperwork and process of becoming a local government minority contractor. The ideal candidate will have experience in government contracting and minority business certification, ensuring all necessary documents are completed accurately and efficiently. This role requires attention to detail and knowledge of legal or administrative procedures.

Project Description I'm a board-certified psychiatrist running a staged validation process for a proprietary multidimensional self-assessment (the "Alignment Score"). I need an ongoing part-time coordinator to manage the operational side of this research: recruitment, survey logistics, data tracking, and administrative documentation. This is a recurring relationship, not a one-off project. Work comes in cycles tied to validation waves (roughly every few months), with quieter maintenance periods in between. What you'll do Manage participant recruitment campaigns (Prolific Academic setup and monitoring, outreach to professional networks, LinkedIn/email campaign coordination) Monitor incoming survey responses daily during active collection windows — flag attention check failures, track completion rates Perform first-pass data cleaning per documented rules (duplicates, speeders, missing data flags) Maintain and update Airtable tracking system: respondent records, survey version log, decision log entries Support survey building and QA in SurveySparrow (testing flow, timing, logic checks — not item content design) Send participant reminder communications and respond to basic participant questions Assist with administrative paperwork related to IRB documentation and exemption filings Keep study files organized (raw data exports, version-controlled documents, recruitment logs) Required skills & experience Experience with online survey platforms (SurveySparrow, Qualtrics, REDCap, or similar) Comfortable working in Airtable or a similar database/CRM tool Strong organizational skills and comfort with detailed, audit-trail-style documentation Basic spreadsheet proficiency (Excel or Google Sheets) Clear written communication for recruitment messaging and participant correspondence Reliable availability during active recruitment windows (daily monitoring needed for 1–3 week stretches) Nice to have Experience with research participant recruitment platforms (Prolific, CloudResearch, MTurk) Familiarity with IRB processes or research ethics documentation Background supporting academic or clinical research (RA experience) Engagement structure Ongoing part-time role with variable hours. Expect concentrated activity (10–15 hrs/week) during recruitment and data collection phases of each validation wave, dropping to occasional maintenance tasks (1–3 hrs/week) between waves. Long-term relationship if it's a good fit — this program will run multiple waves over the next year or more.

We're hiring a detail-oriented person to help us collect public records (meeting minutes, bylaws) from public institutions 1. Online research (~20% of time) Look up each institution's website and locate any publicly available board records 2. Outreach (~70% of time) For records not online, contact the institution directly: cold-call administration offices, identify the right records officer, send formal records request emails Follow up persistently — most institutions don't respond to the first email or call 3. File management & tracking (~10% of time) Save records to a shared folder using a strict naming convention Update spreadsheets with each institution's status (records collected, outreach attempted, dates, notes) Maintain accurate file-to-spreadsheet correspondence — quality and accuracy here matters as much as the outreach itself Note: if you've worked as a paralegal, records clerk, executive assistant, librarian/archivist, or have done FOIA/cold outreach work before, this job is perfect for you

Project Type: Ongoing / As Needed Experience Level: Expert About This Role We are a people-first HR team looking for a high-energy, benefits-savvy People Operations Specialist to support us on a project basis. This is not an entry-level role we need someone who knows Paycor at an advanced level, understands benefits administration inside and out, and can show up ready to work with minimal direction. If you thrive in a fast-paced environment, genuinely enjoy working with people, and take pride in making HR feel seamless and supportive this is the role for you. What You'll Be Working On Paycor Administration: Advanced, hands-on management of the Paycor system onboarding, offboarding, benefits, and reporting. New hire setup from starts to finish system profile creation, benefits eligibility, onboarding workflows, and document management. Offboarding processing including terminations, benefits coordination, COBRA initiation, and final record management Internal HR audits reviewing employee records, benefits elections, and system data for accuracy and compliance Generating reports and utilizing Paycor's full suite of tools to support HR operations. Troubleshooting system issues and knowing how to work around them efficiently Benefits Administration: Processing benefits enrollments, plan changes, and open enrollment elections in Benefits Navigator Managing passive enrollment updates and ensuring all changes are accurately reflected. Coordinating with insurance brokers and external carriers on enrollment confirmations and plan change requests Serving as a knowledgeable, people-facing resource for employee benefits questions plan comparisons, coverage details, copays, deductibles, and more Staying on top of enrollment deadlines and following up proactively People Operations & HR Support: Acting as a high-energy, people-first point of contact for employees navigating HR and benefits questions Supporting the internal HR team with operational tasks as needs arise Maintaining accurate, up-to-date employee records across all systems Required Skills & Experience ✅ Advanced, hands-on Paycor experience required. You must know this system deeply. Onboarding, offboarding, benefits administration, reporting, and system navigation should all be second nature to you. ✅ Benefits Navigator experience required. You should be able to process passive enrollments, plan changes, and open enrollment elections independently. ✅ Benefits-savvy strong working knowledge of medical, dental, vision, HMO, PPO, enrollment windows, and the ability to explain coverage to employees clearly ✅ Experience conducting internal HR audits ✅ High-energy, people-facing personality you enjoy working with employees and are comfortable being the go-to person for HR and benefits support ✅ Strong written and verbal communication skills ✅ Highly organized with exceptional attention to detail ✅ Able to work independently, manage priorities, and meet deadlines without close supervision ✅ People-first mindset you value the human side of HR and it shows in your work Nice to Have 1. Familiarity with Anthem Blue Cross benefit plans 2. Knowledge of California HR and benefits compliance 3. Experience supporting small to mid-size companies

We are seeking an experienced Construction Documentation Coordinator / Owner's Representative Assistant to support our Construction Manager and Owner's Representative on an active $10M commercial construction project. This is an owner-side role. We are not looking for a project manager to direct construction activities or manage subcontractors. We need a highly organized professional who can help maintain a complete and accurate project record, track deficiencies and open issues, organize project documentation, and support the Construction Manager with project controls and administrative oversight. The ideal candidate has previous experience working for an Owner's Representative, Construction Manager, General Contractor, Architect, Engineer, or Project Management firm and understands construction documentation, punch lists, project closeout, change management, and issue tracking.

We are seeking a Customer Service Attendant to assist with customer support, data entry, and proofreading tasks. Responsibilities include responding to customer inquiries through email and chat, accurately entering and updating information in spreadsheets and databases, proofreading documents and customer communications for grammar, spelling, punctuation, and clarity, maintaining organized records, and ensuring all work is completed accurately and on time. Applicants should have excellent written communication skills, strong attention to detail, proficiency with Microsoft Office or Google Workspace, and the ability to manage multiple tasks efficiently while maintaining confidentiality. Experience with CRM systems is a plus but not required. This is a remote freelance opportunity with the potential for ongoing work based on performance. If you have the required skills and are committed to delivering accurate, high-quality work, we encourage you to submit your application.

We are building a small Turo rental fleet near the Portland/Vancouver area and need a detail-oriented vehicle title, lien, and auction eligibility researcher to screen cars before we bid or buy. The role is to help us avoid vehicles that cannot be safely purchased, titled, insured, registered, or listed on Turo. Responsibilities include: * Reviewing auction/private-party vehicle listings. * Extracting VIN, year, make, model, trim, mileage, title status, seller notes, and key risks. * Checking VIN history using tools such as NMVTIS reports, NICB VINCheck, NHTSA recall lookup, Carfax/AutoCheck when available, and other vehicle-history databases. * Identifying title brands and red flags such as salvage, rebuilt, reconstructed, total loss, flood, lemon/buyback, theft recovery, TMU, odometer discrepancy, lien, delayed title, POA, LTA, bill of sale only, affidavit of sale, or title transfer concerns. * Confirming whether a vehicle appears eligible for Turo based on title, age, mileage, registration, insurance, recall, and safety considerations. * Creating a one-page summary per vehicle with a recommendation: PASS, INVESTIGATE, or BID-ELIGIBLE. * Maintaining a Google Sheet or Airtable checklist for all vehicles reviewed. Ideal background: * DMV/title clerk experience * Used-car dealership title/admin experience * Auto auction paperwork experience * Vehicle history research * Insurance total-loss/salvage claims experience * Fleet administration * Paralegal or lien/title research experience This is not academic research. This is practical vehicle title, lien, VIN, and eligibility research for auction vehicle purchases. Trial project: Please quote your cost to screen 10 vehicles and produce a summary for each one. Required output per vehicle: * VIN * Year/make/model/trim * Mileage * Title status * Brand history * Lien risk * Recall status * Theft/salvage check * Turo eligibility concern * Registration/title-transfer concern * Insurance concern * Final recommendation: PASS / INVESTIGATE / BID-ELIGIBLE Please include in your proposal: 1. Your experience with vehicle titles, DMV paperwork, auto auctions, VIN reports, liens, or dealership administration. 2. Which tools/databases you have used: NMVTIS, Carfax, AutoCheck, NICB, NHTSA, DMV records, auction reports, etc. 3. How you would evaluate a vehicle listed as “clean title” if a history report shows prior total loss or salvage activity. 4. Your price/time estimate for screening 10 vehicles.