Our fast-growth digital agency works with iconic consumer brands and we're looking for an exceptional Executive Assistant and right-hand person to support our founding team as we scale. This is not a traditional EA role, and it's not a pure operations role either. It sits somewhere in between, with opportunity to grow into more responsibility. If you need a clean job description to feel comfortable, this probably isn't for you. If you get energized by the idea of being close to the action at a fast-moving agency with big ambitions, keep reading. To be clear: we are not looking for a great EA that waits for tasks and executes them well. We want someone that can proactively drive, run point on big projects, operationalize strategic brain dumps, and also flawlessly execute on the little stuff. **What You’ll Do** There's no tidy way to describe this role because no two weeks look the same. You'll support our executive team directly: keeping them organized, unblocked, and focused on what matters most. Some days that looks like traditional EA work. Other days it looks more like special operations or something else entirely. You'll be the connective tissue between our founders and everything that needs to happen. That means proactive calendar management, inbox triage, daily briefings, and making sure nothing gets dropped - but it also means owning an independent queue of operational projects and driving them to completion without someone chasing you down. The core of this role is capture and close. When something is asked in Slack, it gets tracked. When something is assigned, it gets done and confirmed. When something is slipping, you flag it before it's late - not after. You don't wait to be checked in on. You're the one doing the checking. • Daily executive support: briefings, inbox triage and labeling, calendar management, meeting coordination, and keeping founders organized and unblocked • Task tracking ownership: you're the system to capture, prioritize, and get past the finish line • Proactive status communication: weekly board sweeps, unprompted updates, and flagging blockers the moment they emerge — not when someone asks • Operational project ownership: SOPs, onboarding, tools audits, HR admin and whatever else needs building or maintaining • Urgency calibration: you know the difference between a P3 that can wait and something that needs to happen in the next two hours - and you act accordingly • Close the loop: you confirm when things are done, you resurface when things are stuck, and you never let an open ask sit silent • Own research projects: from quick lookups to deep dives. Deliver clear, actionable outputs • Help keep people-related efforts moving: hiring coordination, outreach, candidate tracking, and more • Be a trusted presence: someone the team relies on, not just a task processor • Biz Dev and Marketing coordination: From keeping our CRM clean to planning cool events and organizing case study assets **What We're Looking For** We care far more about who you are than what your resume looks like. • You run your own queue. You don't need to be told what to work on next — you know what's open, what's urgent, and what's been sitting too long, and you act on it without prompting • Nothing falls through the cracks on your watch. If it was asked, it's tracked. If it's tracked, it has a status. If the status changes, you say so • You communicate proactively and specifically. "I'm on it" isn't an update. You say what you did, what's next, and what you need • You recognize urgency. A meeting happening in two hours that needs to be moved is not a task for later — you know that instinctively • You move fast and stay calm when things shift. Priorities change; you adapt without losing the thread • You're deeply tech-savvy and pick up new tools fast — Asana, Slack, Rippling, Google Workspace, and whatever else we throw at you • Extensive Claude / AI experience is a strong plus — we run our operations through AI tooling and expect this person to do the same • You've managed complex executive calendars and inboxes before and understand what real-time support looks like at that level **What This Is Not** This is not a role where you execute tasks when asked and wait for more. It's not a role where blockers sit until the next check-in. It's not a role where you update the system right before a meeting to look current. If your default mode is reactive, this isn't the right fit. If your default mode is "I already handled it," and you be 3 steps ahead, we'd love to hear from you. If you are not comfortable working in the grey or in a fast-growth environment, this role probably isn't for you. **What You'll Get** • A front-row seat building a high-growth agency • Direct, daily access to the executive team • A role that will evolve as we do, with real opportunity to grow into whatever you're most passionate with • A collaborative, no-bureaucracy environment where your work actually matters

We would like to build an Ai assistant for my bike shop.. I would like to know the time involved , scope of work and the sustainability.

I am looking for an organized, dependable, and proactive person to become my right-hand assistant as I grow my skincare clinic, botanical skincare brand, educational programs, and community outreach efforts. This is a fun and meaningful role for someone who enjoys helping a creative entrepreneur turn ideas into action. I am a speaker, educator, skincare professional, and founder with lots of projects and ideas in motion. I don't need someone to create the vision—I need someone who enjoys organizing it, managing details, coordinating communication, and helping keep projects moving forward. The ideal person loves organization, enjoys checking things off a list, follows through on commitments, and takes pride in helping others succeed. You should be comfortable working independently, managing multiple projects, communicating professionally, and keeping information organized in Dropbox, spreadsheets, and project tracking systems. Projects may include coordinating speaking engagements, researching organizations and events, managing outreach efforts, organizing marketing materials, tracking follow-up activities, helping with newsletters and social media scheduling, and generally providing administrative support that allows me to focus on serving clients and growing the business. This is not a high-pressure corporate environment. I'm looking for someone positive, resourceful, detail-oriented, and dependable who enjoys being part of a mission-driven business focused on helping people look and feel their best. If you enjoy creating order from complexity and helping meaningful projects move from idea to implementation, I would love to hear from you.

I need a reliable, US-based assistant to handle daily social media posting for 4 current client accounts across TikTok, Instagram, and YouTube (Shorts). I will be scaling up to ten clients by end of Summer. What you’ll do, every day (7 days/week, no days off): • You’ll be given a Google Drive link with pre-edited videos (and a document of captions) for each client — no filming, editing, or writing required • For each client, complete an 8-minute session covering all platforms: 1. Scroll/engage naturally for 3 minutes (before posting) 2. Post the pre-staged video(s) with captions/hashtags across TikTok, Instagram, YouTube, and Facebook — 2 minutes 3. Scroll/engage naturally for 3 minutes (after posting) • Repeat this for all 4 clients, across all 3 apps, every day, 2 videos a day • Follow a simple daily checklist — video links and captions will be pre-staged and organized by client in the shared Drive folder Time commitment: • 8 minutes per client × 4 clients = ~32 minutes/day, every day • Must be done at a consistent time daily (specific window to be agreed upon) Requirements: 🩷 Must be based in the United States (this is required by client contracts — non-US applicants will not be considered) 🩷 Reliable daily availability, including weekends — this is a 7-day/week commitment 🩷 Comfortable navigating TikTok, Instagram, and YouTube apps 🩷 Detail-oriented and able to follow a checklist precisely 🩷 Good communication — must flag any posting issues (upload failures, app glitches) immediately 🩷 Attend a weekly Google Meet with me to do account check ups/check in on account health Compensation: 🔵 $50/campaign @ 4 current campaigns=flat rate of $200/month+ VIEW BONUSES (will increase as I scale my business) 🔵 Paid monthly within 14 days of end of month (because you will get paid view bonuses on any videos that meet the specific campaigns threshold, with me!) 🔵 Rate will increase as additional client accounts are added to the rotation Nice to have: 🔵 Experience with social media management or content posting To apply, please confirm: (1) you are US-based, (2) you can commit to a consistent daily 7-day schedule, and (3) your available time windows.

Here's a quick posting you can drop into Upwork: Title: Digital Executive Assistant / Office Manager (Part-Time, Ongoing) We're a fast-moving B2B SaaS company looking for a reliable, detail-oriented Digital EA / Office Manager to keep our back office running smoothly. This is a remote, ongoing role for someone who's organized, proactive, and comfortable owning recurring operational tasks with minimal hand-holding. What you'll do: HR support — onboarding/offboarding coordination, maintaining personnel records, tracking PTO, and helping with basic HR admin Invoicing & receivables — generating and sending invoices, tracking outstanding payments, following up on overdue accounts, and keeping AR clean Scheduling — managing calendars, coordinating meetings across time zones, and handling scheduling logistics General office management — document organization, light bookkeeping support, and keeping internal processes tidy You're a fit if you have: Prior EA, office manager, or operations experience (SaaS/startup a plus) Strong written communication and attention to detail Comfort with tools like QuickBooks, Google Workspace, and HubSpot (or willingness to learn quickly) A self-starter mindset and the discretion to handle sensitive info

Executive Assistant & Growth Coordinator (U.S. Based) I am seeking a highly organized, technologically savvy, and action-oriented Executive Assistant to help manage multiple business ventures, marketing initiatives, and special projects. This is not a traditional administrative assistant position. I need someone who can think independently, solve problems, conduct research, manage projects, coordinate social media activities, make phone calls, follow up with contacts, and help execute business initiatives from start to finish. The ideal candidate is comfortable working with technology, AI tools, social media platforms, and business software. They should be confident communicating with people, highly organized, and capable of taking ownership of projects without constant supervision. Current Projects Growlio A restaurant profitability and operations platform designed to help restaurant owners improve margins, control costs, and grow their businesses. Book Publishing I am preparing to self-publish a novel and need assistance coordinating publishing, marketing, promotional activities, and launch planning. Business Development Research, outreach, lead generation, partnerships, marketing initiatives, and special projects. Responsibilities Executive Support • Manage projects and priorities • Organize schedules and deadlines • Coordinate meetings and follow-up activities • Prepare summaries and action plans • Maintain organized project documentation Social Media Management • Assist with LinkedIn growth initiatives • Schedule and manage social media content • Coordinate content creation • Track engagement and performance • Help build brand awareness for Growlio and other projects • Work with content creators and freelancers when needed Marketing & Growth • Assist with webinar coordination • Research marketing opportunities • Help identify lead generation opportunities • Build and maintain prospect lists • Coordinate outreach campaigns • Support customer acquisition efforts Book Publishing Support • Coordinate self-publishing activities • Research publishing resources • Assist with launch planning • Identify promotional opportunities • Coordinate outreach to reviewers, podcasts, influencers, and media contacts Research & Business Support • Research vendors, software, tools, and service providers • Research franchise organizations, restaurant groups, and industry contacts • Gather competitive intelligence and market data • Prepare concise summaries and recommendations Communication & Outreach • Make outbound phone calls • Follow up with prospects and vendors • Coordinate appointments and meetings • Communicate professionally with business contacts • Assist with relationship management Technology & AI • Utilize AI tools to improve efficiency • Assist with automation projects • Learn and adopt new software quickly • Manage CRM and project management systems • Troubleshoot basic technology issues independently Required Qualifications • Must be based in the United States • Excellent written and verbal communication skills • Strong organizational and project management skills • Comfortable making outbound phone calls • Strong research abilities • Tech-savvy and comfortable learning new software • Experience using AI tools such as ChatGPT and similar platforms • Experience with social media management • Self-motivated and highly organized • Strong follow-through and attention to detail Preferred Experience • Executive Assistant experience • Marketing or business development experience • Social media management experience • Publishing or book marketing experience • Startup experience • CRM experience • Project management experience • Restaurant or franchise industry experience The Ideal Candidate You are: • Extremely organized • Technology savvy • Comfortable with AI tools • Confident on the phone • Resourceful and proactive • Action-oriented • Able to manage multiple projects simultaneously • Comfortable working independently You are not: • Waiting for constant direction • Afraid to pick up the phone • Easily overwhelmed by competing priorities • Looking for a purely administrative role Hours & Compensation • Part-time to start (10–20 hours per week) • Potential for long-term growth • Hourly compensation based on experience and proven ability to execute

I’m looking for a reliable and detail-oriented Virtual Assistant to help me stay on top of personal and business credit card payments and monthly bills. Your primary responsibility will be to monitor upcoming due dates, ensure timely payments, and follow up with me when action is needed. Key Responsibilities: - Track and manage multiple credit cards and monthly bill due dates - Create and maintain a simple spreadsheet or dashboard of due dates, amounts, and statuses - Send reminders and follow up to ensure payments are made on time - Keep a record of all payments and receipts for accountability - Coordinate with me weekly to review upcoming obligations and pending tasks Ideal Candidate: - Highly organized and dependable - Proactive communicator who is comfortable following up - Experience handling finances, credit card management, Utilities, or bill pay is a plus - Able to work with discretion and handle sensitive financial information - Familiar with basic tools like Google Sheets, email reminders, or financial dashboards Time Commitment: ~couple hours per week, with flexibility to increase if needed.

Operations Coordinator & Executive Assistant (Remote Freelance Position) About Us We are a marketing and communications agency that has been in business for 27 years, serving clients across a variety of industries with a strong focus in the building insulation and construction sectors. Our company operates with a highly collaborative remote team of nine experienced freelancers located across the country. We pride ourselves on maintaining an exceptional team culture built on trust, communication, accountability, and high-level performance. Learn more about us at www.dzandassociates.com. Position Overview We are seeking a long-term freelance Operations Coordinator & Executive Assistant to support the day-to-day operations of our strong and growing remote agency. This role functions as both an assistant to the owner and an operational support lead for the broader team. This is a highly important role that helps keep projects, systems, and workflows running smoothly so our client-facing team members can stay focused on delivering excellent work. The ideal candidate is organized, resourceful, tech-savvy, proactive, and enjoys improving systems and processes. Key Responsibilities Operations & Project Management Maintain and optimize our ClickUp project management system Help streamline workflows and improve internal operational processes Track tasks, deadlines, and project status across multiple team members Assist with troubleshooting operational bottlenecks and identifying solutions Team Support Provide administrative and operational support to the owner and team members Coordinate and organize internal information and project assets Assist team members with various support tasks as needed Help maintain organization and consistency across systems and projects Client Onboarding & Account Setup Support onboarding processes for new clients Assist with online profile setup and account configuration for clients Catalog and organize client data and information Ensure projects and onboarding materials are properly documented Systems & Process Improvement Identify opportunities to improve efficiency and organization Document workflows and help create scalable operational systems Research tools, answers, and solutions independently when challenges arise Required Skills & Experience Experience using ClickUp or similar project management platforms such as Asana, Monday.com, Trello, or Basecamp Google Drive and Google Docs savvy Strong organizational and time management skills Excellent written communication and attention to detail Ability to work independently in a fully remote environment Comfortable troubleshooting issues and finding solutions proactively Strong follow-through and reliability Basic marketing knowledge and understanding of agency workflows Preferred Traits Process-oriented thinker who enjoys creating order and efficiency Adaptable and comfortable wearing multiple hats Positive team player with strong communication skills Tech-savvy and quick to learn new systems Long-term mindset and interest in growing with a collaborative team Position Details Remote freelance/contractor position Flexible hours with availability during standard business hours preferred Long-term opportunity for the right fit Approximately 10-20 hours per week Compensation based on experience To Apply, Please Submit: A brief introduction about yourself Relevant experience with operations, executive assistance, or project coordination Platforms and tools you’ve used (ClickUp, Asana, Monday.com, etc.) Your availability and preferred working hours Resume and/or LinkedIn profile

Seeking Senior Executive Assistant to be part of an exective team to the founder of a non profit think tank that works on preventing global catastrophic risks, based in Asheville, NC. Along with an Executive Assistant, we are also looking for related executive office roles: Chief of Staff, Secretary, Administrative Support, Guest Liason and Events, and Personal Executive Assistant. Also actively looking for people with backgrounds in recruting, accounting, reseach, writing, and non-profit development. The right person will feel aligned with the mission of the organization, enjoy being in a support role to someone they respect, and have relevant experience. Unfortunately, I cant post links to our websites on this platform. Search my name on youtube and google civilization research institute and the consilience project to learn more. Thank you.

I'm an executive assistant at an AI startup looking for freelance coverage while I'm on maternity leave. I'm expecting to be out starting August 1 for approximately 8–12 weeks. During that time, I need someone to step in and manage calendars for our CEO, CTO, and COO - scheduling, coordination, and keeping everything running smoothly while I'm away.