I recently published an independent poetry collection, i saved a seat for you, and I’m looking for a detail-oriented marketing assistant to help increase book sales, wholesale partnerships, and brand awareness. This is initially a 1-hour project, with potential for ongoing work if it’s a good fit. About the Book i saved a seat for you is a poetry collection centered around healing, grief, belonging, faith, self-discovery, and becoming. What I Need Help With * Researching coffee shops, boutiques, bookstores, wellness spaces, gift shops, and salons that may be interested in carrying the book * Compiling contact information (email, website, Instagram) * Identifying influencers, podcasters, and creators who align with the book’s message * Refining outreach messaging for wholesale and promotional opportunities * Recommending marketing strategies that could generate sales in the next 30 days Wholesale Pricing * Paperback: $15 retail / $10 wholesale * Hardcover: $28 retail / $18 wholesale Deliverables for This Project * List of 20–30 potential wholesale partners * List of 10 relevant influencers, podcasts, or promotional opportunities * Outreach recommendations and suggested next steps * Any additional marketing ideas you believe would be effective Ideal Candidate * Experience marketing books, authors, or small brands * Strong online research skills * Familiarity with independent publishing is a plus * Excellent written communication To Apply Please share: 1. Relevant experience 2. Examples of similar projects you’ve worked on 3. What marketing strategy you would focus on first for a poetry book I’m looking for someone proactive, creative, and excited about helping an independent author grow their audience. Budget: $20–$40 for the initial 1-hour project (depending on experience), with potential for additional work.

I'm the CEO of two growing businesses—National Apartment Flooring and Golf Fit—and I'm looking for a highly organized Executive Operations Coordinator to help me improve accountability, execution, and follow-through. This is not a traditional virtual assistant role. Your primary responsibility will be helping to ensure that commitments made in meetings are actually completed. Responsibilities Prepare meeting agendas Attend leadership meetings and document decisions Create and maintain action-item trackers Follow up with team members on commitments and deadlines Gather KPI reports and build executive dashboards Track strategic initiatives and project timelines Prepare weekly executive summaries Ideal Candidate Strong project management skills Excellent written communication Comfortable holding managers accountable Experienced supporting executives, founders, or leadership teams Highly organized and proactive To Apply Please answer the following: Describe a system you've built to track projects, action items, or executive priorities. What tools do you use for project management and accountability? In 3-5 bullet points, explain how you would help a CEO who struggles with follow-through after meetings. Applications without responses to these questions will not be considered. This role starts at 10-15 hours per week with potential for long-term growth.

This is the full-time role posted on Workable: At a recent presentation on a statewide stage, a member of our community described working at Miranda Creative as "having found a home." It is in the spirit of that team sentiment that we welcome you home and invite you to learn more about our 30-person, 38-year brand management firm that honors relationships with colleagues, clients, and community. Since 1988, Miranda Creative has partnered with more than 6,000 clients across finance, hospitality, healthcare, manufacturing, tourism, and government. We're a full-service, award-winning, New England-based creative and strategic agency. We pride ourselves on being a highly inclusive, collaborative community built on creativity, trust, and joy. We welcome you to Miranda Creative and look forward to learning more about you. About the Role The beloved colleague who is currently in this role gave it a great title — the CEO of the CEO, and we're going to go with that. Seriously — we're looking for an Executive Administrator to provide high-level support to our CEO and executive team and help keep the agency running smoothly. You'll manage a busy calendar, coordinate meetings and travel, and serve as a key point of contact between the CEO, our team, our clients, and outside partners. You'll also support client intake and special projects across the agency. This role suits someone who's highly organized, detail-oriented, and able to juggle shifting priorities without missing a beat. You're comfortable with technology and AI-powered tools, always looking for ways to work smarter and more accurately. You bring strong communication and customer service instincts, and you stay calm and steady even when the pace picks up. We have decided to explore the virtual assistant route, initially as a temporary... while we look for a full-time hire. However, if we find the VA is successful, we may stay with that solution. Key Responsibilities: Manage and prioritize the CEO's calendar, meetings, and appointments Prepare meeting materials, take notes, and track follow-up items Serve as a liaison between the CEO, executive team, internal staff, and external partners Handle sensitive information with discretion Support client intake by organizing notes and files in ClickUp and Google Drive Maintain organized digital filing systems Assist with client reporting, presentations, and general administrative support across departments Coordinate travel arrangements and logistics Help plan and coordinate internal and external meetings and events Monitor and prioritize Slack communications, flagging what needs the CEO's attention Participate in daily standups and support special projects as needed (OPTIONAL) Qualifications Bachelor's degree or equivalent experience Excellent organizational and time-management skills, with strong attention to detail Confident written and verbal communicator with a customer-service mindset Strong technology aptitude, including comfort with AI tools, Google Workspace, ClickUp (or similar project management software), and Slack, with a genuine interest in using these tools to improve accuracy, efficiency, and organizational performance Able to manage multiple priorities in a fast-paced environment while staying calm and steady Discretion and professionalism when handling confidential information Flexibility for occasional early morning, evening, or weekend availability

**Title:** Executive Assistant + Ops Coordinator, Health & Wellness Co. (Full-Time, Long-Term) We're a fast-growing health and wellness company looking for a full-time EA to support one of our co-founders and keep company operations running. **You will:** - Own our co-founder's calendar (work, groups, coaching) and coordinate with her personal assistant - Manage her inbox: triage, draft, and send on her behalf - Prep meetings: agendas, materials, follow-ups - Act as gatekeeper and point of contact - Coordinate company-wide meetings and support leadership scheduling - Administer our tools (Google Workspace, M365, Zoom, Cal.com, Slack), manage user access, and own tooling for new-hire onboarding - Book and manage team travel; set up a corporate travel program - Learn Shopify and BigCommerce basics for backup customer support - Support in-person event logistics - Take on frequent ad hoc projects **You are:** - 3+ years supporting a founder or exec - A strong writer who can draft in someone else's voice - Organized, proactive, discreet (NDA required) - Fast with new tools, able to administer, not just use - Available with US Central Time overlap **Details:** Full-time (40 hrs/wk), remote, long-term. Paid 2-4 week trial. **To apply:** Describe your experience managing an exec's calendar and inbox, plus one process you built that improved how a team ran. Start your proposal with "Tempo."

Excellent communication skills a must. High level organizational skills a must. High level experience and understanding of marketing a must. Prefer someone located in Southern California but not a must. We are a startup nutraceutical supplement business. The potential is tremendous. We prefer someone who has the mindset that they want to stay and help grow the business.

I'm the founder of a Houston-area real estate investment company looking for a reliable, detail-oriented part-time assistant to help me get organized and stay on top of recurring personal and office tasks. This is a hybrid role. You must live in or near Richmond/Katy, TX, because you'll come into my office once a week (about 2 to 3 hours) to help sort and organize incoming mail, which is my most pressing need. The remaining hours are remote and flexible across the week. When you apply, I want to know you actually read this posting, so please start your very first line with the words "BLUE FOLDER" before anything else. Applications without it won't be reviewed. The rest of the role is light personal and office admin work, and I'll answer any clarifying questions as we go. Weekly commitment: Up to 10 hours. About 2 to 3 hours in person once a week; the rest remote and flexible. What you'll do: - Sort, categorize, and organize incoming physical mail (in person) - Build and maintain a simple system so mail never piles up again - Handle light personal and office admin tasks as they come up - Ask smart clarifying questions instead of guessing - Keep things confidential and handle documents with discretion You're a great fit if you: - Live in or very near Richmond/Katy, TX with reliable transportation - Are highly organized and enjoy creating order out of clutter - Communicate clearly and proactively - Are dependable and can commit to a consistent weekly office visit - Handle sensitive information professionally Details: Part-time, ongoing, up to 10 hrs/week, 1099 independent contractor, weekly in-person office visit required. Tell me your availability, your admin/organizational experience, and confirm you can reliably come to the office once a week.

Fractional Chief of Staff / Operations Coordinator (5 Hours per Week) About Us We are a small consulting business supporting ERP and manufacturing clients. The team currently consists of the owner and an executive assistant. The business is healthy and growing, but we are looking for someone to provide operational discipline and accountability, not to do the work itself. This is a long-term role with approximately 5 hours per week. Mission Your job is not to be another assistant. Your job is to make sure the system runs. You will help ensure that commitments are completed, follow-ups are not missed, consultant packets are prepared on time, hours are billed, and weekly administrative activities are completed consistently. You are responsible for keeping the team on track. Weekly Responsibilities Daily Huddle (Monday-Friday) Lead a 30-minute morning meeting with the owner and executive assistant. Review outstanding commitments. Identify blockers. Confirm priorities. Ensure follow-ups have owners. Keep the meeting focused and moving. Weekly Consultant Packet Review Verify that consultant dossiers are prepared each week. Ensure agendas, notes, and action items are complete. Review for quality and consistency. Coordinate with the executive assistant to address gaps. Friday Close Process Ensure timesheets are completed. Verify all assistant hours are submitted and billable work is captured. Confirm invoices and weekly administrative items are ready. Ensure nothing important slips into the weekend. Continuous Improvement Identify recurring issues and process breakdowns. Recommend improvements to prevent missed tasks. Help maintain checklists and accountability systems. What Success Looks Like Daily meetings happen consistently. Timesheets are submitted every Friday. Consultant packets are completed on time. Hours are captured accurately. Follow-ups do not fall through the cracks. The owner spends less mental energy managing details. This Role Is NOT Project management. Customer service. Writing emails. Scheduling meetings. Data entry. Taking notes. Another executive assistant position. Who Will Succeed Former operations coordinators. Chiefs of staff. Executive assistants with strong operational skills. Project coordinators who love checklists and follow-through. People who naturally hold others accountable with professionalism and tact. Personality Traits Organized. Consistent. Comfortable following up repeatedly. Calm and direct. Detail-oriented. Able to keep meetings focused. Not afraid to say, "This is still outstanding." Important You must be comfortable holding the business owner accountable. One of the primary reasons for this role is to ensure that important but non-urgent responsibilities are completed consistently. This is a small role, but it is an important one. We are looking for a long-term partner who enjoys building operational consistency and helping others execute at a high level. If interested please send a short 1-2 minute lume or other video that let's me know why your interested in the position and why you'd be a good fit.

PeopleWise is a consulting company dedicated to helping people, organizations, and communities thrive. Through our boutique HR consulting practice and our lifestyle inspiration brand, we provide solutions that empower growth, strengthen organizations, and inspire meaningful lives. Our company is built on the principles of Purpose, Passion, and Partnership. We believe meaningful work begins with purpose, is fueled by passion, and succeeds through strong partnerships with our clients, our team, and the communities we serve. As PeopleWise continues to grow, we're looking for an exceptional Executive Assistant to the Founder who will become a trusted partner in helping lead the day-to-day execution of the business. This is not a traditional executive assistant role. We're looking for someone who is exceptionally proactive, highly organized, technologically savvy, and thrives in a fast-paced entrepreneurial environment. This individual will serve as the founder's right arm, anticipating needs, managing priorities, protecting time, and ensuring the founder is prepared to lead at any moment. The ideal candidate is reliable, resourceful, exercises excellent judgment, and can be trusted with highly confidential business and client information. They are comfortable taking ownership, solving problems independently, and ensuring priorities move forward without constant direction. If you're energized by the opportunity to help build and grow a company from the ground up, and you're passionate about making a meaningful impact on businesses and the people they serve, this could be the perfect opportunity for you. Responsibilities This role is a blend of executive support, business operations, project coordination, and strategic partnership. You'll work directly with the founder to ensure the business runs efficiently, priorities stay on track, opportunities are executed with excellence, and nothing falls through the cracks. Executive Support * Manage the founder's calendar, schedule, and meeting logistics. * Coordinate travel arrangements and itineraries. * Prepare agendas, meeting materials, and follow-up action items. * Manage communications and ensure timely follow-up. * Keep the founder organized, informed, and prepared for meetings, client engagements, speaking opportunities, and business development activities. * Anticipate needs and proactively prepare materials, information, and resources before they are needed. Business Operations * Track priorities, deadlines, deliverables, and ongoing business initiatives. * Coordinate projects across multiple business lines. * Manage follow-up with clients, vendors, contractors, and business partners. * Organize business systems, files, and documentation. * Identify opportunities to improve processes and operational efficiency. * Assist in documenting and maintaining standard operating procedures. Client & Business Support * Assist with proposal preparation and client deliverables. * Conduct research and gather information for strategic initiatives. * Draft professional correspondence, presentations, reports, and other business documents. * Coordinate follow-up on action items and ensure commitments are completed. * Handle sensitive business and client information with the highest level of professionalism and confidentiality. Brand & Growth Support * Support product launches and marketing initiatives. * Assist with website and Shopify updates. * Coordinate creative projects with designers and vendors. * Help manage content planning and business initiatives as the company continues to grow. Who You Are The ideal candidate is a highly organized, proactive professional who enjoys helping a founder stay focused, prepared, and operating at their best. You are resourceful, dependable, and comfortable taking ownership without waiting for direction. You: * Have experience supporting senior executives, business owners, or C-suite leaders. * Have experience working in a professional services, consulting, operations, or HR environment. * Work independently, take initiative, and consistently follow through. * Anticipate needs and solve problems before they become issues. * Exercise excellent judgment and maintain the highest level of confidentiality. * Are exceptionally organized with outstanding attention to detail. * Are technologically savvy and comfortable learning and leveraging new technology. * Are comfortable using AI tools such as ChatGPT, Microsoft Copilot, or similar technologies to improve productivity. * Are an excellent writer who can draft professional emails, documents, presentations, and client communications. * Communicate confidently and professionally with senior executives, clients, vendors, and business partners. * Can successfully manage multiple priorities in a fast-paced entrepreneurial environment. * Take pride in creating systems, improving processes, and bringing order to complexity. * Are dependable, accountable, and committed to delivering high-quality work. Technical Skills Experience with the following is preferred: * Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel, and PowerPoint) * Canva * Shopify (or willingness to learn) * AI productivity tools such as ChatGPT and Microsoft Copilot Position Details * Approximately 10–15 hours per week to start * Flexible schedule with some overlap during U.S. Eastern Time business hours * Long-term opportunity with the potential for increased hours as the business grows Success in This Role Success in this role means the founder is consistently prepared, priorities remain organized, projects move forward without constant oversight, and clients, partners, and vendors experience the professionalism, responsiveness, and excellence that define the PeopleWise brand.

About Us FranCoach/Create A Shift/Dvelop Academy is a one stop shop for Franchise Recruitment and Education. We special in helping businesses to grow, individuals to learn and acquire a small business, and teach an industry skill to newcomers. Role Overview We are looking for a tech-savvy, highly organized, and visually creative professional to join our team as an Operations & Client Services Assistant. You will be the engine behind the scenes—ensuring our client portal and CRM stay updated, keeping our client deliverables on track, and whipping up clean, engaging graphics in Canva. This is a multi-faceted role perfect for someone who loves both structure (keeping systems tidy) and creativity (making things look good). Key Responsibilities System & Tech Management: Regularly update and maintain our CRM [ZOHO] and Client Portal [FranCoach Internal Portal of Brand Offerings] to ensure data integrity. Client Deliverable Tracking: Monitor project timelines, follow up on missing pieces, and ensure client deliverables are moving smoothly through our pipeline. Graphic Design (Canva): Create and edit visually appealing digital assets using templates in Canva (e.g., social media graphics, client PDFs, worksheets, slide decks). Administrative Support: Assist with ad-hoc operational tasks to help streamline daily business functions. Requirements & Qualifications Tech-Savvy: Proven experience managing CRMs and project management tools/portals. You learn new software quickly. Canva Pro: You have a sharp eye for design, alignment, and branding. You don't just use templates; you know how to make them look professional. Detail-Obsessed: You’re the type of person who notices a typo from a mile away and gets genuine satisfaction from an organized dashboard. Proactive Communicator: You don't wait to be told what to do if you see a bottleneck; you ask questions and provide updates independently. Reliable Internet & Equipment: Must have a dependable workspace and access to a Canva Pro account (or we can provide access). How to Apply Please start your cover letter with the word "Consistency" and briefly answer the following: What specific CRM and project management tools are you most comfortable using? Share a link or attachment to a few Canva graphics or client materials you've designed. How do you keep yourself organized when managing multiple deadlines?

I’m looking for an experienced and highly organized Executive/Administrative Assistant to join my team. The role consists of 40+ hours per month in which you’ll assist with a variety of executive and administrative tasks that are vital to supporting me and my business operations. As a key member of my team, you will play a crucial part in managing both professional and personal responsibilities, helping me balance work and family life as a single dad. Key Responsibilities: Executive/Administrative Assistant Duties: • Email and calendar management • Acting as a liaison between the team in Mexico and customers • Invoicing customers on QuickBooks Online (QBO) • Assisting in sales order processing • Ensuring smooth operations and timely follow-up for all tasks Required Skills & Qualifications: • Has experience assiting a C-level executive. • Bilingual - Spanish is a plus. • Proficiency in Google Workspace, QBO, and Asana • Highly detail-oriented with the ability to prioritize and manage multiple tasks • Knows how to set up systems and processes. • Ability to manage sensitive and confidential information with integrity • Familiarity with invoicing, sales order processing, and vendor management Preferred Qualifications: • Willingness to take a personality test to ensure compatibility and fit for the role Working Conditions: • Weekly one-on-one meetings via Google Meet for regular check-ins • Ability to manage tasks independently, with strong daily follow-through