We are seeking a skilled bookkeeper with expertise in payroll and compliance with federal regulations, particularly the Davis Bacon Act. The ideal candidate will have experience in managing payroll systems, ensuring compliance with labor laws, and maintaining accurate financial records. Familiarity with QuickBooks or Sage50 is essential. This role requires an intermediate level of proficiency and involves part-time engagement for 1 to 3 months.

We are seeking an accounting or finance student or professional for an Excel data entry task. You will be provided with seven years of digital PDF bank statements and need to read through them to accurately enter data into Excel. This task requires attention to detail and basic accounting skills.

About Us: We started Shifted to crack the chaos from deciding the list to the open house. Our teams go in and help sellers make order from messes and get top dollar for their home. If you've ever sold a house and wished you had a fairy godmother, you know the need! Join us and make the prep experience better for sellers. About the Role: We are seeking a fractional Bookkeeper & Operations Administrator to be our financial and administrative backbone across our business entities. In this role, you will act as the crucial bridge between our field operations and the office. You will manage the daily administrative rhythm of data tracking alongside standard QuickBooks Online system management, project tagging, and vendor payouts. Start: @August 1 Key Responsibilities: - Daily Site & Hours Reconciliation: Conduct daily administrative reconciliations by reviewing field reports from site leads to verify subcontractor hours and track daily project progress. - Field Scheduling: Manage the scheduling and coordination of field-based 1099 subcontractors to ensure projects stay on track. - QBO System Management: Maintain our financial systems in QuickBooks Online, utilizing built-in time-tracking and project tagging features to ensure clean, automated operational data. - Weekly Reconciliations: Execute weekly bank and account reconciliations to ensure precise project costing and up-to-date tracking. - Invoicing & Payouts: Handle client invoicing and manage automated 1099 payouts to our vendors and subcontractors. - Cross-Entity Tracking: Maintain accurate and distinct financial tracking across our multiple entities, ensuring clean, tax-compliant bookkeeping. Requirements - Proven experience as a QuickBooks ProAdvisor or specialized project/operations bookkeeper. - Strong administrative and scheduling skills, with an ability to comfortably interface with site leads to capture operational data. - Comfortable managing project costing, time-tracking, and 1099 vendor payouts within QBO. - A hawk's eye for detail balanced with a practical, startup-friendly attitude.

Job Description: We are looking for an experienced bookkeeper to help clean up and possibly provide ongoing bookkeeping services for a used car dealership client using QuickBooks Online. This is not a general bookkeeping project. The ideal candidate must have specific experience with used car dealership accounting, including vehicle inventory, cost of goods sold, sales transactions, floor planning, and dealership-related reconciliations. Required Experience: Strong experience with QuickBooks Online Prior bookkeeping experience for used car dealerships Experience working with Frazer dealership software Knowledge of floor plan financing / floor planning Ability to properly track and reconcile vehicle inventory Understanding of how to record vehicle purchases, sales, payoffs, flooring costs, and related expenses Ability to produce accurate financial statements, including: Profit & Loss Statement Balance Sheet General Ledger Inventory and COGS reports Main Responsibilities: Review and clean up existing QuickBooks Online records Reconcile bank accounts, credit cards, loans, and floor plan accounts Review vehicle inventory and confirm proper accounting treatment Correct sales, inventory, COGS, and dealership-related entries Coordinate Frazer data with QuickBooks Online Help set up a clean workflow for future monthly bookkeeping Prepare accurate monthly financial statements Identify accounting errors and recommend corrections Important Areas of Focus: Vehicle inventory accuracy Cost of Goods Sold Sales recording Floor plan liability accounts Payoffs and vehicle financing Dealer fees, taxes, registration fees, and related items Proper classification of dealership income and expenses Qualifications: Must have direct experience with dealership bookkeeping Must understand Frazer and how it connects or supports dealership accounting Must be detail-oriented and able to explain bookkeeping corrections clearly Must be comfortable working with an accounting or tax firm Must be able to meet deadlines and communicate regularly To Apply: Please include the following in your response: Your experience with used car dealership bookkeeping Your experience with Frazer software Your experience with floor plan accounting Examples of dealership bookkeeping work you have handled Your availability for cleanup work and possible ongoing monthly bookkeeping Your hourly rate or fixed-fee estimate for cleanup We are looking for someone who understands dealership accounting and can help produce accurate books, especially for inventory, COGS, sales, and floor planning.

Project Accountant (Independent Contractor) Location: United States Only (Remote) Type: Independent Contractor / Project-Based Hours: Variable (5–40+ hours per month depending on project volume) About Silver Peaks Accounting Silver Peaks Accounting is a rapidly growing advisory-focused accounting firm serving law firms across the United States. We specialize in bookkeeping, accounting, CFO services, and strategic tax planning. We are seeking a Project Accountant to support special projects, client onboarding engagements, accounting cleanups, and historical reconciliation work. This role is ideal for someone who enjoys solving accounting puzzles, organizing messy financials, and bringing order to complex situations. What You’ll Do Projects may include: * Historical account reconciliations * Catch-up bookkeeping * Accounting cleanups * Chart of accounts redesign and optimization * New client onboarding projects * Financial data organization and review * QuickBooks Online cleanup and restructuring * Special accounting projects as needed This is not a recurring monthly bookkeeping role. Most assignments will be project-based with clearly defined objectives and timelines. Ideal Candidate You may be a great fit if you: * Enjoy cleanup and investigative accounting work * Like solving complex accounting problems * Can work independently with minimal supervision * Have strong attention to detail * Communicate proactively and professionally * Are comfortable estimating project timelines and identifying risks * Take ownership of projects and follow through to completion Qualifications Required: * Bachelor’s degree in Accounting * 3+ years of accounting experience * Strong QuickBooks Online experience * Experience performing account reconciliations * Experience cleaning up accounting records * Strong written and verbal communication skills * U.S.-based Preferred: * Public accounting or accounting firm experience * Professional services industry experience * Experience onboarding new clients * CPA license or CPA candidate Compensation * Competitive hourly contractor rate * Project-based work * Flexible schedule * Potential for ongoing engagements as project volume grows Why This Role Is Different Our recurring bookkeeping and accounting work is handled by our core delivery team. This role focuses on special projects, onboarding support, cleanup work, reconciliations, and helping clients establish a strong financial foundation. If you enjoy bringing order to complex accounting situations and helping businesses move forward with confidence, we’d love to hear from you. To Apply Please submit: 1. Your resume. 2. A brief description of the most challenging accounting cleanup, reconciliation, or special project you have completed. 3. Your hourly rate. 4. Confirmation that you are located in the United States. Qualified candidates will be invited to complete a short video screening as part of the interview process.

We have (2) very low transaction volume business for which we need to file back taxes. Both are LLCs that are considered disregarded entities by the IRS and are filed under personal returns. Ultimately, we need to file back taxes for 2022-2024 and file our extended return for 2025. As a starting point to determine a match, we would like to work on (6) months from Q1/Q2 of 2022. This will give us a better sense of process, quality, timing and cost.

We are a Florida based digital marketing and video production agency looking for a detail-oriented bookkeeper to come in and fully clean up our QuickBooks Online, reconcile our accounts, and bring us back up to date. This is a project engagement to start. For the right person there is real potential for an ongoing monthly retainer or a full-time hire as we continue to scale. What we need help with: Full QuickBooks Online cleanup and catch-up Bank and credit card account reconciliation Categorization and correction of historical transactions Fixing duplicates, misclassifications, and any missing entries Vendor and client record cleanup Bringing monthly financials fully up to date Preparing accounts for tax filing readiness (we work with an outside CPA) Recommending a clean ongoing system for monthly bookkeeping Ideal candidate: QuickBooks Online expert (Certified ProAdvisor a plus) 3+ years of hands-on bookkeeping experience Proven experience with cleanup and catch-up projects Agency, service-based, or media company experience preferred Clear communicator, deadline-driven, and highly organized Trustworthy and discreet with sensitive financial data

**Job Title: QuickBooks Configuration Specialist with Accounting Expertise** **Job Description:** We are seeking a skilled and detail-oriented QuickBooks Configuration Specialist with expertise in bookkeeping for eccomerce brands and Shopify integrations. The ideal candidate will possess a strong background in accounting and financial management, with a focus on configuring QuickBooks to meet our specific business needs. This role is essential for ensuring that our financial systems are set up effectively to facilitate accurate bookkeeping and reporting. **Key Responsibilities:** 1. **QuickBooks Configuration:** - Set up and customize QuickBooks to align with our business framework, including creating a comprehensive chart of accounts that accurately reflects our financial operations. - Ensure that all necessary accounting features are activated and tailored to support our business processes. 2. **Integration with Shopify:** - Integrate our Shopify platform with QuickBooks to streamline our sales and inventory tracking. This includes ensuring that all transactions are accurately recorded in our accounting system. - Develop and maintain rules for automatic data import and export between Shopify and QuickBooks, ensuring that all sales, returns, and inventory levels are accurately reflected in our financial records. 3. **Establishing Rules and Implementing Automation:** - Create and implement accounting rules within QuickBooks to automate routine processes such as invoicing, expense tracking, and financial reporting. - Identify opportunities for further automation to enhance efficiency and reduce the potential for manual errors in our financial management. **Qualifications:** - A degree in Accounting, Finance, or a related field is preferred. - Proven experience in configuring QuickBooks, with a strong understanding of its features and functionalities. - Prior experience in bookkeeping for eccomerce brands, data entry, and financial reporting is essential. - Familiarity with e-commerce platforms, particularly Shopify.

We're looking for an accountant or bookkeeper for a short-term engagement to help clean up and stabilize our finances. Kawaii Van sells through Shopify (kawaiivan.myshopify.com) and TikTok Shop using a dropshipping model via CJdropshipping. Key Responsibilities Review and reconcile sales tax collected/remitted across platforms (Shopify + TikTok Shop marketplace facilitator tax) Identify and resolve any past filing gaps or discrepancies across states where we have sales or nexus exposure Advise on economic/physical nexus questions related to third-party fulfillment warehouses (CJdropshipping) Set up a simple, sustainable bookkeeping system for ongoing sales tax tracking Build a basic operating budget (COGS, platform fees, shipping, marketing, owner draw) to support pricing and margin decisions Provide a short written summary of findings and recommended next steps

Part-Time (7–10 Hours/Week) | Long-Term Opportunity | $20–25/hour (Flexible) Secret Word: Compass We're looking for an exceptional Virtual Assistant to become an important part of a growing business. This isn't a task list you'll receive once a week. We're looking for someone who enjoys creating order, improving systems, solving problems, and helping a business run smoothly. You'll work directly with the business owner during focused work sessions, helping tackle projects together while keeping everything organized and moving forward. We communicate openly, respect each other's time, and enjoy working together. All work is completed during focused Zoom co-working sessions. We work alongside each other remotely, ask questions in real time, solve problems quickly, and maintain momentum. These are not meetings—they're productive work sessions where we collaborate while getting work done. If you enjoy collaborative, focused work and communicating throughout your workday, you'll likely love this style. No two weeks are exactly alike, so we're looking for someone who enjoys variety, learning new skills, and finding better ways to get things done. We're looking for someone we'd genuinely enjoy working with for years—not just another freelancer. Hours 7–10 hours per week Monday–Friday only All work will be completed during scheduled Zoom co-working sessions. Availability between 8:00 AM–11:00 AM Eastern Time (Monday–Friday) is required. There is no independent work expected outside of scheduled co-working sessions. Compensation $20–25/hour, depending on experience and overall fit. We're flexible for an exceptional candidate. *What You'll Be Doing* Responsibilities will vary from week to week and may include: - Business Organization & Operations - Organizing digital files, folders, and Google Drive - Organizing notes, ideas, reference materials, and documentation - Organizing projects, tasks, priorities, and action items - Helping clean up and simplify existing business systems - Improving workflows and overall business organization - Identifying opportunities to simplify, optimize, and automate processes - Creating clear systems that are easy to maintain - Documentation & SOPs - Creating clear, easy-to-follow Standard Operating Procedures (SOPs) - Documenting repeatable business processes - Organizing business knowledge so others can easily find and follow it - Building documentation that new team members can successfully use - Administrative Support - Calendar management - Email organization and follow-up - Scheduling meetings - Research projects - Data entry (MINOR) - Document formatting - Google Workspace organization - Vendor coordination - General administrative support - Technology & Systems - Helping the business owner better understand and use existing technology - Assisting with technology setup and integrations - Testing automations - Troubleshooting basic technology issues - Helping improve organization across business platforms - Bookkeeping Support - Basic bookkeeping - Accounts Payable (AP) support - Accounts Receivable (AR) support - Billing and invoice management - Expense tracking - Payment gateway reconciliation - Marketing & Events (Occasional) - Assisting with speaker promotion - Speaker organization and logistics - Webinar or event coordination - Light marketing coordination and administrative support - Technology You'll Likely Use Experience with several of these is preferred: - Google Workspace - Gmail - Google Calendar - Google Drive - Zoom - ChatGPT - Zapier or Make - QuickBooks Online - Stripe - WordPress (basic) - Canva - Asana, ClickUp, Trello, Notion, or similar project management/documentation software You don't need experience with every platform. We value curiosity, resourcefulness, and the ability to learn quickly. What We're Looking For The right person is someone who: - Is highly organized and detail-oriented - Is an outstanding written and verbal communicator - Is comfortable collaborating during focused Zoom co-working sessions - Is easy to work with and enjoys being part of a collaborative team - Naturally creates order from chaos - Loves organizing information, documents, notes, projects, and digital workspaces - Can take a messy process and turn it into a simple, repeatable system - Writes exceptionally clear SOPs and documentation that others can easily follow - Has the patience to explain technology in a simple, non-technical way - Enjoys improving systems, workflows, organization, automations, and integrations - Thinks critically about how processes can be simplified and optimized - Naturally keeps others informed of progress, questions, and roadblocks - Is trustworthy, discreet, and professional - Handles confidential client, business, and financial information with care - Learns new software quickly - Can prioritize multiple tasks effectively - Works independently while remaining highly accountable - Is proactive rather than reactive - Takes pride in producing consistently high-quality work This role requires access to confidential client, business, and financial information. Integrity, discretion, professionalism, and sound judgment are essential. Preferred Experience Experience in one or more of the following is a plus: - Virtual Assistant or Executive Assistant support - Administrative or operations support - Small business operations - Online business management - Bookkeeping or office administration - Technology implementation or software integrations - Business process documentation and SOP creation - Project coordination - Speaker, podcast, webinar, or event coordination - Speaker promotion and event organization - Email marketing, social media coordination, or other marketing support We're looking for someone interested in building a long-term professional relationship and growing with the business. To Apply: Please submit a brief, personalized cover letter (300 words or less). In your cover letter, please: - Include the secret word Compass in the first sentence. - Tell us why this position interests you. - Share what type of work you enjoy most as a Virtual Assistant or Operations Assistant. - Tell us what you're looking for in a long-term working relationship. - Confirm your availability Monday–Friday between 8:00–11:00 AM Eastern Time for our scheduled Zoom co-working sessions. We'll ask additional role-specific questions through Upwork's screening questions, so there's no need to include detailed responses about bookkeeping or operations experience in your cover letter. Applications that are generic, appear copied and pasted, omit the secret word, or don't demonstrate genuine interest in this role won't be considered. We're looking for someone who communicates exceptionally well, enjoys solving problems, creates order from complexity, values confidentiality, follows through, and wants to become a trusted part of a business—not just complete tasks. If that sounds like you, we'd love to hear from you.