Summary — I run an executive coaching practice working with senior leaders, managers, and high-performing professionals. I’m looking for a reliable, professional part-time assistant to help with client relationship management, follow-ups, and LinkedIn outreach. This is not a heavy marketing or sales role. It is a relationship-focused support role centered on communication, organization, and consistency. Responsibilities — - Client relationship management & Follow-Up - Send professional check-in messages to coaching clients - Collect feedback after coaching sessions - Track client satisfaction and key notes - Support retention and ongoing engagement - Help maintain a positive client experience LinkedIn Relationship Outreach — - Engage with existing LinkedIn connections in a thoughtful, non-spammy way - Reach out to warm contacts to maintain relationships - Ask for referrals or introductions when appropriate - Help identify potential coaching leads from existing network Administrative Support — - Maintain simple CRM or spreadsheet tracking - Organize contacts and conversations - Schedule meetings or follow-ups as needed - Keep communication history organized

We are seeking an entry-level virtual assistant to join our team. The role involves handling customer inquiries, providing support, and ensuring customer satisfaction. The ideal candidate will have excellent communication skills and be able to work in a fast-paced environment. This is a part-time position with a long-term engagement.

About the Role We are a fast-growing boutique recruitment agency with a strong recurring client base. Our recruiters are high-volume and work autonomously — they need a reliable, organized admin partner to handle coordination and logistics so they can stay focused on sourcing and placing candidates. This is an immediate-start, part-time role with the potential to grow. We are looking for someone who understands the pace of a recruiting environment and can hit the ground running without a lot of hand- holding. What You Will Do Interview & Calendar Coordination • Schedule and confirm interviews between candidates and hiring managers • Send timely confirmations via email, phone, and text • Manage calendar logistics and follow up on reschedules and no-shows • Track interview outcomes and keep the team updated on candidate status ATS & Pipeline Management • Keep the applicant tracking system (ATS) current with candidate activity and stage updates • Audit pipelines regularly to identify stale roles or inactive candidates • Ensure all submission and placement records are accurate and complete Sourcing & List Building Support • Build targeted candidate and prospect lists using sourcing tools as directed • Assist with outreach tracking and follow-up logging • Organize and pull sourcing reports for the recruiting team General Administrative Support • Maintain organized shared file systems and document storage • Log daily team activity in tracking tools and communication channels • Support the Operations Manager with ad hoc tasks as needed What We Are Looking For Required: • Previous experience supporting a recruiting, staffing, or HR team • Comfortable working inside an ATS — familiarity with any modern system is a plus • Strong organizational skills and attention to detail • Confident communicating with candidates via phone, text, and email • Proficient with Google Workspace (Gmail, Calendar, Drive, Sheets) • Self-starter who can manage tasks independently without constant direction • Available Monday through Friday, ideally 10:00 AM – 2:00 PM EST Nice to Have: • Experience supporting multiple recruiters at the same time • Familiarity with sourcing tools such as LinkedIn Recruiter, Indeed, or Apollo • Background in high-volume or service industry recruiting environments • Experience working within a remote team What Success Looks Like in Week 1 • All pending interview scheduling is cleared and candidates are confirmed within 24 hours • ATS pipeline is fully up to date across all active accounts • Recruiters are not spending any time on scheduling or administrative follow-up • You have a clear understanding of each account’s process and can manage it independently

Description Update photos in Escapia Approximately 180 cabins Follow a written checklist Reorder hero photos Add promo images Experience with Airbnb, Escapia, or vacation rentals preferred This should take around 5ish hours

We are seeking a reliable virtual assistant to manage our Zoom and Teams accounts. Responsibilities include scheduling meetings, managing calendars, and ensuring smooth communication between team members. The ideal candidate will have experience with real-time collaboration tools and be able to work independently. This is a part-time role with flexible hours, perfect for someone looking to contribute to a dynamic team.

I am looking for a detail-oriented assistant to help organize my Google Drive files. The goal is to create a system where all files are easily accessible and future uploads are streamlined. Responsibilities include organizing files into folders, ensuring everything is easily accessible, and maintaining the system over time.

We're a UGC and performance creative agency working with brands to create content. We're looking for a sharp, resourceful virtual assistant who can wear multiple hats and keep things moving across the business. 🤠 What you'll be doing This role is intentionally broad, we need someone comfortable jumping between different types of tasks: Account setup & management — creating and configuring accounts across various platforms, keeping logins organized, troubleshooting access issues Admin & operations — calendar management, light data entry, organizing files, keeping our systems tidy Team coordination — communicating with internal team members and contractors, following up on tasks, keeping projects on track Tools management — working day-to-day in Notion and Slack (organizing databases, updating boards, managing channels) Email & inbox support — drafting, organizing, and managing communications General problem-solving — when something needs to get done and there's no playbook, we need you to figure it out 👀 Who we're looking for Resourceful above all — you Google, you test, you find a way. You don't need step-by-step hand-holding Familiar with the creator/social world — general working knowledge of TikTok and short-form content is a big plus Comfortable with modern tools — Notion, Slack, email platforms, account/password managers Strong, clear communicator — written English is solid and professional Reliable & proactive — you follow through and flag things before they become problems Detail-oriented — small admin stuff matters and you don't let things slip 🔥 Nice to have Experience supporting a marketing or creative agency Familiarity with UGC, social media, or content production workflows Comfort learning new software quickly 🧩 Details Hours: TBD but minimum 16 hours per week

We are seeking an experienced VA Coordinator to join our marketing agency team -- This role will have an emphasis on communication and client planning. The role involves working closely with the creative director, project manager, and specialists to lead client projects. Responsibilities include coordinating project timelines, managing client communications, and ensuring project deliverables meet client expectations. The ideal candidate will have strong communication and leadership skills, with experience in marketing project management.

We're a family in the Los Angeles area hiring a long-term nanny, and we're looking for an experienced recruiter or recruiting coordinator to run our candidate screening over the next 2-3 weeks. Candidates are coming in through Care.com. Your job is to take us from a large applicant pool to a short list of fully vetted, reference-checked finalists who are ready for in-person interviews. What you'll do: - Screen 50+ applicants against a scorecard of attributes we'll provide - Conduct recorded phone interviews with promising candidates using our question set - Organize, tag, and rank candidates in a shared tracker (Google Sheets or similar) - Contact and interview references by phone for shortlisted candidates, and document detailed notes - Compile everything into a clean, organized candidate report so we can make decisions quickly - Coordinate and schedule in-person interviews for finalists You're a great fit if you have: - Recruiting, sourcing, or high-volume screening experience (household/domestic staffing or high-touch personal hiring is a big plus) - Excellent phone manner and structured interviewing skills - Strong organization and clear, concise written documentation - Comfort working to a rubric/scorecard and keeping meticulous records - Discretion and professionalism handling a personal/family hire (confidentiality expected) Details: - Duration: about 2-3 weeks, part-time, volume-driven (heaviest load in weeks 1-2) - Remote for screening and reference calls - Tools: Care.com, Google Sheets/Docs, call recording, a scheduling tool - Note: interviews and reference calls will be recorded. Please record a video of yourself answering the screening questions for this job. Because of the rise in AI use, we need to do this to verify the authenticity of applications. Any applications without a video response will be ignored.

Part-Time Virtual Assistant (20 Hours/Week) – Lead Generation & Scheduling TrueNorth Diagnostics is seeking a detail-oriented Virtual Assistant to support lead generation, email outreach, CRM management, and appointment scheduling. This role is focused on identifying qualified prospects, sending pre-approved outreach emails, tracking responses, following up with leads, and booking discovery calls.