Seeking a professional to assist with mental health credentialing and contracting for billing in Washington State and Florida. Someone who is willing to connect in with me for consulting to answer questions about the process and work independently. I don't need ongoing billing management, but may have some questions about it. Responsibilities include managing credentialing and contracting applications, ensuring compliance with state regulations, and coordinating with manager and admin staff. We are a small group practice that is growing. The ideal candidate will have experience in healthcare credentialing and a strong understanding of billing processes. Preference given if you know about steps to becoming a Behavioral Health Agency in Washington.

About Us The Fox Moon Farm Project is a nonprofit in rural Virginia built on a simple belief: nature and animals heal. We provide equine and farm-based learning for individuals with special needs and for those carrying trauma — including county-funded youth and a women’s wellness program. Our work is hands-on, relational, and growing fast. The Role We’re looking for an organized, self-directed Virtual Administrative Assistant to become the operational backbone of the farm. You’ll start part-time and hourly, taking the recurring administrative load off the founder’s plate. As trust builds and the organization grows, so does the role — both in hours and in responsibility. This is a chance to grow with a mission you can feel good about. The work touches client records, county contracts, and financials, so discretion and reliability are essential. The founder is also very busy so this position requires someone who is a self-starter, is a “go-getter”, is hungry for work and can read minds. In all seriousness, we’re looking for a dynamic individual who loves to multi task and cross off their “to do” lists. What You’ll Do (this is a sampling) Scheduling & client registration • Schedule and confirm all daily sessions and coordinate calendars • Handle scheduling for farm tours • Register all new clients — including ensuring registration paperwork and liability/waivers are completed before the start date • Keep the client contact list current County contracts & billing • Manage contracts with County Social Services, updating every three months • Gather all session reports and complete monthly invoices for county clients, submitting to the founder for approval • Handle general invoicing and billing in QuickBooks Finance & accounting • Keep company taxes and financials updated monthly and yearly • Manage financial accounting in QuickBooks — track revenues and expenses and deliver reports to support strategic planning • Email and track all invoices, comparing and contrasting to the calendar to ensure all payments are made in a timely fashion. • Communicate directly with clients to follow up on payments due. Operations • Keep the Master To-Do list updated and help allocate tasks to get them across the finish line • And so much more…. Development & program outcomes • Research opportunities to support fundraising • Gather testimonials and reviews from parents and help update to website, social media, newsletter etc. • Send assessment forms to track client progress Marketing • Support marketing efforts: social media posting via Buffer, emails, one-pagers, newsletters, and other outreach What We’re Looking For • Strong organizational skills and the ability to work independently with minimal oversight • Comfort with QuickBooks and basic bookkeeping/financial reporting • Clear, professional written communication • A GO GETTER! • Knowledge of and comfort with working with Ai tools like Claude and ChatGpt • Discretion handling sensitive client and contract information • Familiarity with tools like Buffer, Google Workspace, and online scheduling (or quick to learn) • A genuine connection to our mission — bonus points for any background in nonprofits, education, social services, or animal/equine work • A big heart! The Details • Type: Hourly, 1099 contractor (with potential to grow into a longer-term part-time role) • Location: Fully remote • Hours: 10-15 hours/week to start, with room to grow

Fractional Chief of Staff / Operations Coordinator (5 Hours per Week) About Us We are a small consulting business supporting ERP and manufacturing clients. The team currently consists of the owner and an executive assistant. The business is healthy and growing, but we are looking for someone to provide operational discipline and accountability, not to do the work itself. This is a long-term role with approximately 5 hours per week. Mission Your job is not to be another assistant. Your job is to make sure the system runs. You will help ensure that commitments are completed, follow-ups are not missed, consultant packets are prepared on time, hours are billed, and weekly administrative activities are completed consistently. You are responsible for keeping the team on track. Weekly Responsibilities Daily Huddle (Monday-Friday) Lead a 30-minute morning meeting with the owner and executive assistant. Review outstanding commitments. Identify blockers. Confirm priorities. Ensure follow-ups have owners. Keep the meeting focused and moving. Weekly Consultant Packet Review Verify that consultant dossiers are prepared each week. Ensure agendas, notes, and action items are complete. Review for quality and consistency. Coordinate with the executive assistant to address gaps. Friday Close Process Ensure timesheets are completed. Verify all assistant hours are submitted and billable work is captured. Confirm invoices and weekly administrative items are ready. Ensure nothing important slips into the weekend. Continuous Improvement Identify recurring issues and process breakdowns. Recommend improvements to prevent missed tasks. Help maintain checklists and accountability systems. What Success Looks Like Daily meetings happen consistently. Timesheets are submitted every Friday. Consultant packets are completed on time. Hours are captured accurately. Follow-ups do not fall through the cracks. The owner spends less mental energy managing details. This Role Is NOT Project management. Customer service. Writing emails. Scheduling meetings. Data entry. Taking notes. Another executive assistant position. Who Will Succeed Former operations coordinators. Chiefs of staff. Executive assistants with strong operational skills. Project coordinators who love checklists and follow-through. People who naturally hold others accountable with professionalism and tact. Personality Traits Organized. Consistent. Comfortable following up repeatedly. Calm and direct. Detail-oriented. Able to keep meetings focused. Not afraid to say, "This is still outstanding." Important You must be comfortable holding the business owner accountable. One of the primary reasons for this role is to ensure that important but non-urgent responsibilities are completed consistently. This is a small role, but it is an important one. We are looking for a long-term partner who enjoys building operational consistency and helping others execute at a high level. If interested please send a short 1-2 minute lume or other video that let's me know why your interested in the position and why you'd be a good fit.

Summary This is an opportunity for all freelancers, with one task per person. We're seeking a detail-oriented and efficient Data Entry Specialist to assist with a small-scale data entry project. The task involves copying and pasting data from one source to another, requiring high accuracy and attention to detail. The task should not take no longer than 10-15 minutes.

My team and I are directors and C-Suite officers with The Professional Karate Commission. We are looking for a dependable, consistent, and professional individual to assist us with maintaining our national website and possibly other administrative tasks. The skillsets required are proficiency with Wix Table Master, Google Sheets, and other similar software platforms that will allow for minimal lag time in executing assignments. We look forward to interviewing and hiring the right candidate within one week for this position. Thank you.

**Part-Time Remote Client Communications & Operations Assistant** Victoria’s Educational Services is looking for a reliable, detail-oriented, and proactive part-time remote assistant to help with client communication, administrative operations, billing support, social group coordination, and light marketing/admin tasks. This role is ideal for someone who enjoys keeping a small business organized, following up without being chased, communicating warmly with clients, and noticing ways to make systems smoother. This is not a role for someone who only wants to complete random one-off tasks. I am looking for someone who can take ownership of recurring responsibilities, keep track of open items, communicate clearly, and help make sure nothing falls through the cracks. **Main Responsibilities** **Client Communication & Follow-Up** * Check and respond to emails, texts, calls, and social media messages during agreed-upon weekday check-in times * Use approved templates to respond to routine inquiries * Send trial session invitations, reminders, and follow-ups * Track leads in Google Sheets and make sure families receive the next step * Flag sensitive, unclear, or higher-level questions to Victoria **Billing & Admin Support** * Create and send invoices for non-autopay clients via Quickbooks * Follow up on late payments and outstanding balances, and report them to Victoria * Support contractor payment processing weekly via Quickbooks * Help set up autopay for new families in QuickBooks * Keep billing and payment trackers updated **Social Group & Event Coordination** * Confirm attendance for Tuesday social groups weekly (via text and followed up with phone call if needed) * Support monthly Teen and Adult Game Night event coordination (be aware of DNC list, answer parent questions as needed, screen new registrants to make sure they fit event requirements before moving forward with registration, track registrants and if we have enough students registered before listed deadline, coordinate which teachers will host the events, send reminders as needed, send overview after game night with photos and showing how the event went) * Update registration trackers for social groups and game night events * Send announcement emails/texts * Follow up with people who registered but have not paid * Update event dates, registration deadlines, and related links **Teacher & Operations Coordination** * Notify teachers of upcoming trial sessions * Coordinate with teachers regarding coverage and scheduling needs * Remind teachers to send photos, clips, and session recap information * Maintain internal trackers for attendance, billing, teacher absences, coverage, and events **Website, Forms & Marketing Admin** * Make basic website updates, such as changing event dates, flyers, links, landing pages, or waitlist forms (using GoHighLevel) * Create and update forms * Share social media posts to local Facebook groups * Help create freebies or landing pages as needed * Update SOPs as processes change **What I’m Looking For** The right person is: * Extremely reliable and organized * Warm, professional, and clear in communication * Comfortable communicating with parents/families * Detail-oriented with billing, forms, trackers, and follow-ups * Able to follow templates while still sounding human * Proactive about noticing gaps, repeated questions, or unclear systems * Comfortable asking questions when needed, not waiting passively if the next step is clear * Willing to keep a list of weekly tasks completed and outstanding tasks * Comfortable using or learning tools such as QuickBooks, Google Sheets, Google Forms, GoHighLevel, website editors, and email/text systems **Important Expectations** This role requires proactive ownership. That means: * Keeping assigned tasks moving without repeated reminders * Following up on open items until resolved * Checking communications at agreed-upon times throughout the day * Sending updates when something is pending, delayed, or unclear * Noticing when a process could be improved * Suggesting templates, systems, or workflow improvements when you see repeated issues **Hours & Schedule** This is a part-time remote position. Hours may vary, but the role will likely start around 5–10 hours per week. Some availability during normal weekday hours is required because client communication and follow-ups need to be checked throughout the day. This position will begin with a 30-day trial period to make sure it is a strong fit on both sides. Training will be provided on our systems, workflows, templates, trackers, and communication guidelines. My current assistant will be available during the transition, and I will also provide guidance on our client communication style and what should be escalated. This role is still best suited for someone who already has strong admin, communication, organization, and follow-up skills. As part of the application, please include a brief 60–90 second video introduction. This does not need to be highly produced- a simple Loom/video recording is fine. In the video, please share: 1. A little about your relevant experience 2. Why this type of client communication/operations role interests you/Why you believe you're a good fit for this position This role includes written communication and occasional light/scripted phone follow-up, so I’m looking for someone who communicates clearly, warmly, and professionally.

Established US plumbing and general contracting company seeking a reliable, long-term remote VA to run our back office. You'll handle invoicing, quote tracking and follow-up, dispatching crews, and answering inbound customer calls during Pacific Time business hours. What you'll do: - Answer and return customer calls professionally - Create and send invoices; follow up on unpaid balances - Track quotes/estimates from sent to won/lost - Schedule and dispatch jobs to field crews - Keep our software clean and current What we need: - Fluent, friendly, professional English (phone + email) - Proven remote admin/VA experience — trades or home-service experience strongly preferred - Experience with Jobber, QuickBooks, and CompanyCam (or close equivalents like Housecall Pro / ServiceTitan) - Reliable internet, quiet workspace, headset - Self-starter who doesn't need micromanaging Steady, long-term hours for the right person. We read every application carefully.

About Us A.N.T. Pest Control is a growing family-owned pest control company based in Illinois. We specialize in preventative pest control services and focus heavily on customer experience, professionalism, communication, and long-term customer relationships. We are currently looking for a reliable, organized, and professional Remote Administrative Assistant to support our Office Manager with day-to-day operations and customer communication. This is a long-term opportunity with growth potential for the right person. Position Overview The ideal candidate is calm under pressure, detail-oriented, professional in communication, and able to multitask efficiently. You will assist with scheduling, customer communication, invoicing, technician coordination, and general office support. Responsibilities Respond to customer text messages and emails professionally Assist with scheduling and rescheduling services Send customer reminders and follow-up messages Manage customer information inside our CRM system Coordinate technician schedules and daily routing Assist with invoicing and payment follow-ups Communicate clearly with technicians and management Help organize internal systems and administrative processes Maintain a high level of customer service and professionalism Software We Use Experience with any of the following is a plus: GorillaDesk Google Workspace QuickBooks Stripe Ideal Candidate Strong written English and communication skills Friendly but professional communication style Highly organized and detail-oriented Able to multitask and prioritize efficiently Reliable and dependable Comfortable working independently remotely Previous customer service or administrative experience preferred Experience in home services or pest control is a plus Work Schedule Part-time to start Potential for long-term/full-time growth Must have some overlap with Central Time business hours Traits We Value Accountability Attention to detail Professionalism Consistency Positive attitude Ability to follow systems and procedures High level of care for customers and teammates To Apply Please include: A short introduction about yourself Your previous administrative/customer service experience Any CRM or scheduling software you have used Your availability and timezone The phrase “Level of Care” at the top of your application so we know you read the full post

Company: Safe Place Bedding LLC Location: Remote (U.S. Preferred) About Safe Place Bedding Safe Place Bedding LLC is a family-owned Durable Medical Equipment (DME) provider specializing in enclosed safety beds for children and adults with special needs. We work with Medicaid and commercial insurance providers to help families obtain medically necessary equipment that improves safety and quality of life. Our company is built on Christian values of compassion, integrity, and excellence. Every member of our team plays an important role in serving families during challenging times. About the Position We are looking for a highly organized and detail-oriented Insurance Processor / Medical Documentation Specialist to join our growing team. This position starts as part-time (20–30 hours per week) with the opportunity to transition into a full-time role for the right person. Previous experience with DME, medical documentation, insurance verification, or healthcare administration is a plus—but we are willing to train someone who is motivated, organized, and eager to learn. Responsibilities Collect and organize documentation required for insurance authorization and billing Communicate with physicians' offices, case managers, therapists, and families to obtain required medical records and paperwork Track outstanding documentation and follow up until files are complete Maintain accurate records within our CRM and documentation systems Answer phone calls and emails professionally and compassionately Ensure HIPAA compliance and confidentiality of patient information Assist with administrative and operational tasks as needed Work closely with our team to help special needs families receive medically necessary equipment Qualifications Excellent written and verbal English communication skills Strong organizational and time-management abilities High attention to detail Comfortable making phone calls and following up with medical offices Proficient with Microsoft Office, Google Workspace, and basic computer applications Able to work independently while managing multiple priorities Experience in healthcare, DME, medical billing, insurance processing, prior authorizations, or medical office administration is preferred but not required Willingness to learn new systems and processes Ideal Candidate We're looking for someone who is: Compassionate and patient Reliable and dependable Self-motivated Organized and proactive Comfortable communicating with families and healthcare professionals Interested in growing with a small business What We Offer Flexible schedule Remote work Paid training Opportunity to grow into a full-time position Supportive, family-oriented team Meaningful work that directly impacts the lives of children and adults with special needs

I am looking for a reliable administrative assistant to track changing property tax amounts and deadlines for my properties located in Lehigh County, Pennsylvania (Lower Macungie and Upper Macungie Townships).I own these properties free and clear, so there is no mortgage company handling the tracking. Because local tax rates change annually, I need you to look up the bills when they are released, calculate the deadlines, and put the tasks directly onto my calendar. You will never handle my money or make payments. You are only tracking the data. Your Tasks: Summer(July/August): Log into the Lower Macungie, Upper Macungie, and Lehigh County tax portals using the parcel numbers I provide. Find the newly released Township/County tax bills. And check the newly released School District tax bills. Action Required: For each bill found, locate the exact "Discount Amount" and the "Discount Deadline Date." Deliverable: Send me a direct text message or email with:The exact property address, The exact dollar amount due, The direct link to the online payment portal, Create an invite on my Google/Apple Calendar 5 days before the deadline so I can log in and click "Pay." Requirements:Strong attention to detail (must accurately copy numbers and dates).Experience with basic web research and calendar management.This is a recurring micro-task requiring less than 2 hour of work.