I am building a reusable lead follow-up and consultation booking automation system for med spas and aesthetic clinics. I need an experienced automation specialist who can build, test, document, and hand off a production-ready workflow system. This is not a one-off Zapier task. I need a reusable system that can be adapted for future clients. What the system should do: * Recover missed calls and website inquiries before they go cold * Send fast SMS/email follow-up to new leads * Collect basic service interest without giving medical advice * Send a consultation booking link * Log every lead in a CRM or lead tracker * Track lead status from new inquiry to booked consultation * Notify clinic staff when a lead replies, books, or needs human review * Escalate medical, treatment-specific, pricing-sensitive, or sensitive questions to staff * Run a simple no-response follow-up sequence * Send appointment reminders after a consultation is booked * Provide a weekly lead activity summary showing new leads, contacted leads, booked consultations, no-responses, and escalations Preferred stack: - Make - Airtable - Twilio - Calendly - Google Workspace / Gmail I am open to GoHighLevel or other stack recommendations if you can explain the trade-offs clearly. Important compliance guardrails: The system is for appointment scheduling and lead follow-up only. It must not provide medical advice, diagnose, recommend treatments, collect sensitive medical history, or answer treatment-specific questions. Any medical, pricing-sensitive, treatment-specific, or sensitive question should be routed to clinic staff. Required deliverables: - Workflow diagram - Recommended stack document - Working demo system - CRM/tracker template - SMS/email message templates configured with variables - Testing checklist - Client onboarding checklist - Duplication/setup guide - Loom walkthrough - Handoff documentation - Monthly tool cost estimate - Limitations and risks document Budget: Fixed price: $1,500 Budget flexible up to $2,000 for the right reusable system. Proposed milestones: Milestone 1 — Architecture and stack recommendation $300 Milestone 2 — Working build $800 Milestone 3 — Documentation and handoff $400 PLEASE COMPLETE THE SCREENING QUESTIONS WHEN APPLYING: 1. Describe a workflow you built involving SMS follow-up triggered by a call or form submission. What tools did you use? 2. What is the most complex Make.com scenario you have built? 3. Have you built Airtable as a CRM or lead tracker before? Describe the structure. 4. Have you integrated Twilio with Make or Zapier for SMS automation? 5. Have you connected Calendly webhooks to downstream automation? 6. How would you prevent this system from giving medical advice or collecting sensitive information? 7. What does your documentation and handoff process include? 8. For this use case, would you recommend GoHighLevel or Make + Airtable + Twilio? Why?

We are a restoration and general contracting company that specializes in helping homeowners recover from property damage caused by storms, fallen trees, floods, fires, wind events, and other disasters. We are seeking an experienced Zapier automation specialist to design, build, and manage an automated marketing and lead generation system that identifies homeowners likely to be impacted by severe weather events and delivers targeted outreach before, during, and after the event. Project Overview We want to create a highly automated workflow that: Monitors weather forecasts, severe weather alerts, storm tracking data, and disaster-related events in specific geographic areas. Identifies homeowners and property owners located within projected impact zones. Obtains and enriches homeowner contact information using approved data sources. Segments leads based on location, weather event type, property characteristics, and severity of risk. Automatically launches multi-channel marketing campaigns before, during, and after the event. Tracks engagement and manages leads through our CRM. Notifies our internal team when high-priority opportunities are identified. Potential Integrations The ideal candidate should be familiar with integrating Zapier with platforms such as: Weather and forecasting APIs CRM systems Google Sheets Airtable HubSpot GoHighLevel Twilio Email marketing platforms SMS marketing platforms Data enrichment and lead-generation services Mapping and geolocation tools Deliverables Complete workflow architecture and automation strategy Zapier implementation and testing Lead capture and enrichment workflows Automated email and SMS campaign triggers CRM integration and lead routing Reporting dashboards and monitoring Documentation for future maintenance Required Experience Please apply only if you have experience with: Advanced Zapier automation Multi-step workflows and conditional logic API integrations CRM automation Lead generation systems Marketing automation Data enrichment platforms Geofencing or location-based marketing workflows Error handling and workflow optimization When Applying, Please Answer the Following Questions: Describe a similar automation system you have built. What weather data providers or APIs have you worked with? What lead enrichment platforms have you integrated with Zapier? Which CRM systems have you automated most extensively? How would you approach identifying homeowners within projected storm impact zones? What challenges do you foresee in building this system? Please provide examples of complex Zapier workflows you have created. Are you comfortable recommending alternative tools if Zapier is not the best solution for a particular component of the workflow? We are looking for someone who can not only build the automation but also help design the overall system architecture and recommend best practices for scalability, reliability, and compliance.

## About Us Pearl Painting is a fast-growing residential painting company based in Minnesota. We're not looking for someone to make social media posts or check boxes. We're looking for someone who loves taking ideas and turning them into systems. Our owner is highly focused on sales, marketing, content creation, partnerships, and growth. We need someone who can help build the systems that turn those ideas into reality. This role is ideal for someone who enjoys organization, project management, process creation, automation, and making things run smoothly. You will work directly with the owner and help build the infrastructure that supports future growth. --- ## What You'll Do You will take ownership of projects such as: * Building lead nurturing and lead warming systems * Creating CRM workflows and automation * Implementing SMS and email follow-up sequences * Coordinating content production workflows * Building referral and partner programs * Organizing marketing campaigns * Creating SOPs and process documentation * Tracking key sales and marketing metrics * Researching software and implementation options * Managing special projects from idea to completion * Identifying bottlenecks and proposing solutions Example: The owner says: "We need a lead warming system." You help: * Organize the project * Build the workflow * Coordinate assets * Set up automation * Test the system * Document the process * Report results --- ## What Success Looks Like You are successful if ideas become reality. You don't wait for step-by-step instructions. You take ownership. You ask questions. You create clarity. You move projects forward. You make the business more organized and more scalable every month. --- ## Who This Role Is Perfect For You might be a fit if: * You love systems and organization * You naturally create processes * You enjoy project management * You are detail-oriented without losing sight of the big picture * You have experience with CRMs and automation tools * You enjoy turning chaos into structure * You are comfortable working independently * You like solving problems without being micromanaged --- ## Tools We Use (Experience Helpful But Not Required) * GoHighLevel * ActiveCampaign * HubSpot * Zapier * Google Workspace * Notion * ClickUp * Asana * Airtable * CRM and automation platforms --- ## Compensation * Part-time to start (10-20 hours per week) * Remote * Flexible schedule * Opportunity to grow into a larger role as the company grows --- ## To Apply Please answer the following: 1. Tell us about a system or process you built that made an organization more effective. 2. What project management tools and CRM systems have you used? 3. Describe a situation where you were given a broad objective and had to figure out the details yourself. 4. Why does this role interest you? 5. If I told you, "Build a lead nurturing system for our painting company," what would your first five steps be?

GoHighLevel & JobNimbus Automation Specialist We are a roofing company looking for an experienced GoHighLevel automation expert to help build and optimize our existing GoHighLevel account. Current Software * GoHighLevel * JobNimbus * Modernize (lead source) * CallRail (currently evaluating whether to keep) * Google Workspace Project Overview We already have GoHighLevel set up with funnels and workflows. This is not a new GoHighLevel implementation. We need someone to build and optimize automations that connect our lead sources, GoHighLevel, and JobNimbus. Desired Workflow * Modernize sends new leads into GoHighLevel. * GoHighLevel handles initial communication (SMS, phone, email, follow-up, automation, pipeline management). * Once an appointment is scheduled, the contact is created or updated in JobNimbus. * JobNimbus becomes the primary system for inspections, sales, and production. * Status changes in JobNimbus (Sold, Lost, Inspection Completed, etc.) automatically update the contact in GoHighLevel. * Certain statuses should trigger long-term follow-up campaigns inside GoHighLevel. Additional Goals * Review our current GoHighLevel setup and recommend improvements. * Build email and SMS drip campaigns. * Help determine whether we should continue using CallRail or consolidate phone functionality into GoHighLevel. * Configure APIs, webhooks, or Make.com integrations as needed. * Ensure contacts stay synchronized without creating duplicates. Required Experience Please only apply if you have experience with: * GoHighLevel * CRM automation * APIs and webhooks * Make.com and/or Zapier * SMS and email automation * Two-way CRM integrations Bonus: Experience with JobNimbus or home service businesses (roofing, HVAC, plumbing, solar, etc.). When applying, please describe a similar GoHighLevel integration or automation project you’ve completed and explain how you approached it. We’re looking for someone we can continue working with as we expand our automations over time.

Go Hi Level Subject Matter Expert. If you have been using Go High Level for 5 plus years let’s meet.

About Us The 1 and Only Agency is seeking a detail-oriented and proactive GoHighLevel (GHL) Specialist to support our growing client base. We provide marketing, automation, and business support services for authors, entrepreneurs, coaches, and small businesses. We are looking for someone who is highly organized, dependable, and capable of following established systems while also bringing ideas and solutions to the table. Position Details Pay: $9–$15 per hour (based on experience and demonstrated ability) Hours: 5–8 hours per week to start Growth Potential: Hours and responsibilities may increase based on efficiency, skill level, and performance Remote Position Long-Term Opportunity Available Responsibilities Depending on your experience, responsibilities may include: Building and updating landing pages Creating and managing sales funnels Setting up forms and surveys Workflow and automation creation Email and SMS campaign setup Pipeline and opportunity management Calendar and appointment setup Contact management and list organization Troubleshooting GHL issues Integrating third-party applications Supporting client onboarding and account setup Creating SOPs and documenting processes Qualifications Required: Previous experience with GoHighLevel Strong attention to detail Excellent written communication skills Ability to follow instructions and complete tasks independently Reliable internet connection Ability to meet deadlines Preferred: Experience with Zapier, Make, or API integrations Experience building websites and funnels in GHL Experience with email marketing and automation Experience supporting multiple client accounts To Apply Please include: A brief summary of your GoHighLevel experience. Examples of funnels, websites, workflows, or automations you have built. The number of hours you currently have available each week. Your favorite GHL feature and why. The word "PURPOSE" at the beginning of your application so we know you read the entire posting. We are looking for someone who wants to grow with our company and become a valuable long-term member of our team.

DESCRIPTION: We are a Boston-area construction and real estate development company looking to set up GoHighLevel as our complete CRM and marketing system. We have already subscribed to GoHighLevel. We need an experienced GHL specialist to build everything from scratch. SCOPE OF WORK: Connect third-party business data tools to GHL via Make.com so that new leads are automatically created and enrolled in workflows Build full pipeline stages: New Lead, Contacted, Replied, Meeting Booked, Proposal Sent, Won, Lost Build automated multi-channel follow-up sequences including email, SMS, and voicemail drops across multiple audience segments Build long-term nurture sequences — monthly email and quarterly SMS on an ongoing basis Configure AI SMS conversation bot to qualify inbound replies and book calls directly to our calendar Integrate Lob.com for automated direct mail triggered on new lead entry Connect Make.com enrichment workflows between lead ingestion and GHL contact creation Build conditional sequence enrollment logic based on available contact data fields Connect GHL landing pages to paid ad lead forms Set up sub-accounts for 2 additional business entities under our main account Deliver a Loom walkthrough video of the complete build upon completion WHAT WE PROVIDE: GHL admin login All third-party tool credentials Complete copy for all email and SMS sequences Pre-recorded voicemail audio file Brand assets including logo and colors TO APPLY: Share 2-3 examples of GHL builds you have completed, particularly ones involving Make.com or Zapier integrations. Please confirm your availability to start this week. Budget: $800-$1,500 fixed price

We are looking for a developer who speaks Spanish expert GoHighLevel (GHL) developer and automation specialist to build and maintain a premium "Dental Patient Rescue System" for high-ticket dental clinics in the US market. This is a long-term contract on a per-project basis. We close the clients; you deploy the technical infrastructure. Everything must be structured into a clean, clonable Snapshot for rapid deployment. The system consists of 3 core components that you must be able to build perfectly: 1. Missed Call Text Back with Conversational AI: Advanced GHL workflows with business vs. off-hours logic that triggers an AI SMS conversation to pre-qualify and book patients. 2. 24/7 Voice AI Receptionist: Integration of Vapi or Bland.ai with GHL to handle after-hours or busy-line emergency calls. The Voice AI must be capable of checking calendar availability in real-time and booking the appointment directly via GHL API. 3. Database Reactivation: Setting up drip/batch campaigns in GHL to reactivate old/cold leads safely without triggering carrier spam filters. Mandatory Requirements: .Proven experience with GHL sub-accounts, workflow logic, custom fields, and API integrations. .Deep understanding of US compliance: A2P 10DLC Campaign Registration, opt-in forms, and privacy policy setup to ensure high SMS deliverability. .Ability to deliver a 100% tested, working environment including phone number routing and A2P submission tracking. To Apply: Please reply with the word "SYSTEM" at the very beginning of your proposal so I know you read the whole post. Briefly describe your experience integrating Voice AI (Vapi/Bland.ai) with GoHighLevel and your success rate with A2P 10DLC approvals.

Seeking an expert on Go High Level to assist with reporting capabilities for an initial 1-hour session. The goal is to understand and utilize the reporting features effectively. Depending on the outcome, there may be a need for further collaboration. Ideal candidates will have a strong grasp of Go High Level's reporting tools and be able to provide clear guidance.

I need a simple GoHighLevel setup. When a call is missed, it should automatically send a text message. This is just a basic working demo, not a full system.