We are looking for an E-commerce Accountant to support our growing e-commerce business. The ideal candidate has strong QuickBooks experience, understands both cash and accrual accounting, and has experience preparing companies for a business exit.

I need someone to help set up QuickBooks and migrate my information from Wave to QuickBooks. The task involves ensuring all financial data is accurately transferred and the new system is fully functional. Experience with both QuickBooks and Wave is essential.

About Us We own and operate a growing portfolio of commercial and industrial properties, along with related real estate entities. We currently use QuickBooks and have internal bookkeeping support in place, but we are considering transitioning to AppFolio for accounting and property management. We are looking for a USA-based, part-time CPA with strong AppFolio experience who can help us migrate from QuickBooks to AppFolio, oversee accounting accuracy, keep our books tax-ready, assist with monthly reporting, and provide higher-level financial and compliance support. A background in real estate, lending, loan officer work, loan package preparation, lender reporting, or financial data gathering would be a major plus. This is a good fit for someone who enjoys working with entrepreneurial real estate operators and wants a consistent, ongoing, part-time role. Role Summary This is not a basic bookkeeping role. We already have internal bookkeeping support, and we are looking for someone who can review, guide, adjust, organize, and improve our accounting and reporting processes. You will help us: -Transition accounting and property management data from QuickBooks to AppFolio. -Keep multiple real estate entities clean, compliant, and tax-ready. -Provide light controller-level oversight of internal bookkeeping. -Prepare or support quarterly reporting, tax planning, and annual tax filings. -Help gather, organize, and present financial data for lenders, owners, and tax purposes. Key Responsibilities 1. AppFolio / QuickBooks Transition Support Help evaluate and manage the transition from QuickBooks to AppFolio, including: -Reviewing our current QuickBooks setup, chart of accounts, entities, loans, properties, vendors, tenants, and reporting structure. -Advising on the best way to structure AppFolio for our real estate portfolio. -Assisting with data migration from QuickBooks to AppFolio. -Helping clean up historical data before or during the migration. -Setting up consistent coding rules, property/entity tracking, and reporting categories. -Ensuring AppFolio is configured to support accounting, property management, owner reporting, and tax preparation. -Training or guiding internal staff on AppFolio processes and best practices. 2. Compliance, Tax, and Entity Support Review internal books monthly or quarterly to ensure they are accurate, consistent, and tax-ready. Responsibilities include: Reviewing coding accuracy and consistency across entities. -Confirming proper treatment of capital expenditures versus operating expenses. -Reviewing loan, interest, amortization, escrow, reserve, and distribution entries. -Preparing and/or reviewing tax filings for multiple real estate entities, including LLCs and partnerships. -Assisting with the owner’s personal return, including K-1s from related entities. -Preparing extensions, catch-up filings, or amended filings if needed. -Maintaining a shared tax and compliance calendar. -Tracking return due dates, estimated tax payments, annual reports, entity renewals, and other key deadlines. -Proactively requesting missing information before deadlines. -Responding to basic tax notices or correspondence and advising on next steps. 3. Light Controller / Accounting Oversight Provide controller-level review and guidance without handling all day-to-day bookkeeping. Responsibilities include: -Reviewing monthly or quarterly profit and loss statements and balance sheets by entity and property. -Proposing and posting adjusting journal entries, including depreciation, accruals, reclasses, loan entries, and cleanup items. -Identifying unusual items, inconsistencies, or potential accounting issues. -Explaining financial issues clearly in plain English. -Helping clean up legacy accounting issues from prior bookkeeping or CPA work. -Creating simple SOPs and coding guidance for the internal bookkeeper. -Improving close processes so monthly and quarterly reporting becomes smoother and faster. 4. Owner and Management Reporting Prepare clear, practical reporting that gives ownership confidence in the numbers. This may include: -Monthly or quarterly financial summaries. -Property-level and entity-level reporting. -Simple explanations of what changed, what looks unusual, and what needs attention. -Recommendations for cleanup, process improvements, tax planning, or reporting changes. -Regular review calls with ownership or management to walk through results. -Support for quarterly reporting packages. The goal is to give ownership a clear view of performance without requiring them to dig through accounting details. 5. Loan, Lender, and Data Gathering Support A background in lending, loan officer work, loan preparation, or lender reporting is highly preferred. Helpful experience includes: -Preparing financial statements for lender requests. -Gathering and organizing documents for refinancing, acquisitions, renewals, or loan compliance. -Preparing or reviewing rent rolls, operating statements, balance sheets, debt schedules, and property financials. -Supporting DSCR calculations and lender reporting requirements. -Maintaining loan and interest schedules. -Tracking amortization, escrow, reserves, and maturity dates. -Helping organize financial data for banks, lenders, CPAs, attorneys, and ownership. What Success Looks Like Success in this role means: -QuickBooks data is successfully cleaned up and transitioned into AppFolio. -AppFolio is set up in a way that supports accurate accounting, property management, tax preparation, and reporting. -Books are clean, consistent, and tax-ready across all entities. -Returns, extensions, estimated payments, and compliance items are handled on time. -Ownership has a simple, reliable view of property and entity performance. -Internal bookkeeping has clear rules, reducing back-and-forth and rework. -Quarterly reporting is organized, timely, and easy to understand. -Lender and tax reporting requests are handled efficiently and professionally. Qualifications Required: Active CPA license. Based in the United States. Strong hands-on experience with AppFolio. Experience with QuickBooks, especially reviewing or migrating client-prepared books. 5+ years of experience in public accounting, real estate accounting, outsourced controller work, or a similar role. Strong understanding of small business and real estate entities. Experience with LLCs, partnerships, K-1s, and multi-entity accounting. Ability to review, adjust, and guide rather than simply perform data entry. Excellent written and verbal communication. Highly organized and proactive with deadlines, follow-ups, and missing information. Strongly Preferred Real estate investor/operator accounting experience. Commercial or industrial property accounting experience. AppFolio migration or implementation experience. Background as a loan officer, loan processor, lender reporting specialist, or someone who has prepared financial packages for lenders. Experience with debt schedules, DSCR calculations, refinances, lender requests, and property-level financial reporting. Experience creating SOPs, workflows, and accounting processes for small teams. Time Commitment Estimated time commitment: Startup / cleanup / migration phase: Approximately 20+ hours per month for the first 2–3 months, depending on the scope of the QuickBooks cleanup and AppFolio transition. Ongoing steady state: Approximately 10–20 hours per month. We are looking for someone interested in an ongoing working relationship, not just a one-time tax preparation engagement. Compensation Compensation can be structured hourly or as a monthly retainer, depending on experience, scope, and preference. Please include: Your typical hourly rate or monthly retainer range. Your experience with AppFolio. Your experience migrating from QuickBooks to AppFolio. Your CPA background and real estate accounting experience. Any experience with loan preparation, lender reporting, DSCR calculations, or financial data gathering. A brief description of how you typically structure part-time controller or CPA engagements. Ideal Candidate The ideal candidate is a CPA who understands real estate accounting, knows AppFolio well, can help us transition from QuickBooks, and can act as a reliable financial partner to ownership. We are looking for someone who is detail-oriented, proactive, organized, and able to explain accounting and tax matters clearly. You should be comfortable working with internal bookkeeping, reviewing the numbers, identifying problems, recommending fixes, and helping us build a cleaner, more efficient financial process as our portfolio grows.

Looking for a Quickbooks certified bookkeeper to reconcile books at the end of each month. Should be very simple as everything is set up and linked to Quickbooks. My previous bookkeeper has retired but wrote a list of how everything is categorized. It is straight forward, and shouldn't take more than 2-3 hours per month. I will send you 6 documents each month and you will have everything you need to reconcile. Must be certified in Quickbooks and reliable.

IMPORTANT TO APPLY: Please start your proposal with the words "Clean Books Separate Buckets" so I know you read the full post. OVERVIEW I am seeking affordable, highly organized monthly bookkeeping and tax-organization support for 2-4 hours per month after an initial setup/cleanup period. The Focus: This is a low-volume execution role, NOT full household or lifestyle management. The Goal: Keep the financial trail immaculate so our outside CPA can easily handle final filings and tax strategy. ENTITIES AND SCOPE NY LMSW PLLC Low-volume professional services business (under $50k revenue, modest expenses). Requires monthly transaction categorization and bank reconciliations in Intuit QuickBooks Online. NY 501(c)(3) Nonprofit Pre-launch organization with little to no current revenue. Uses Gusto for payroll. Requires clean bookkeeping and monthly payroll/expense reconciliation. Personal / Household (High-Stakes Tax Tracking Only) Note: You will NOT track daily routine living expenses or grocery runs. Bucket A: Caregiving and Disability Expenses (Private aides, specialized care, day programs). Bucket B: Gut Renovation and Capital Improvements (Contractor payments, permits, and materials to establish property cost basis). Bucket C: Basic Tax Documents (Charitable giving, mortgage items, professional licenses). MONTHLY RESPONSIBILITIES Reconcile monthly bank and credit card statements for the PLLC and nonprofit in QBO. Reconcile Gusto payroll entries monthly. Maintain a simple, structured personal tracker ONLY for the renovation, caregiving, and tax buckets. Deliver basic P&L and balance sheet reports for both entities by the 10th of each month. Enforce strict structural separation between personal, business, and nonprofit transactions. Organize incoming digital receipts and invoices so the renovation and caregiving categories are audit-ready. Flag unclear transactions or edge cases for review by myself and the CPA. IDEAL CANDIDATE Software: Strong proficiency with Intuit QuickBooks Online and Gusto payroll. Experience: Prior work with low-volume small businesses and pre-launch nonprofits. Tax Organization: Experience tracking complex personal files (like capital improvements or medical/disability documentation) without over-complicating household tracking. Habits: Immaculate digital organization for receipt management and clear, remote communication. Collaboration: Completely comfortable working under the high-level direction of an outside CPA/EA. BUDGET AND TERMS Rate: $25-$40/hr OR a flat monthly retainer of $150-$300/month. We can discuss a temporary adjustment for an initial cleanup month if historical accounts or recent renovation invoices need catching up. PLEASE RESPOND WITH: Your experience with QuickBooks Online, Gusto, and nonprofit bookkeeping. Your experience handling personal expense organization for tax prep (specifically tracking capital improvements or medical/disability docs). Your proposed monthly fixed fee or hourly rate for this 2-4 hour monthly scope. Your typical process for managing digital receipts and flagging unclear transactions.

We are seeking a part-time bookkeeper with at least five years of experience and strong QuickBooks knowledge. Responsibilities include maintaining accurate financial records, accounts payable and receivable, bank reconciliations, and general ledger accounting. The ideal candidate must be organized, detail-oriented, communicative, trustworthy, and able to maintain complete confidentiality. Experience with wholesale, retail, shipping, inventory, EDI, or consumer products is a plus. Candidates must provide a résumé and three professional references from current or former employers or clients. You can work from home.

Based in Fresno, CA, we are a locally owned, semi high-volume 24-hour emergency veterinary hospital seeking an experienced bookkeeper to help us catch up and bring our financial records current. This is an immediate, hands-on project for someone who can work independently, identify discrepancies, organize incomplete records, and communicate clearly about what is needed. **Primary responsibilities:** * Catch up and reconcile bank and credit-card accounts * Review and correct prior bookkeeping entries * Manage accounts payable, including vendor bills, payments and statements * Review and assist with accounts receivable and aging balances * Reconcile deposits and payment activity against veterinary practice-management reports * Research and resolve discrepancies * Help establish organized, sustainable bookkeeping procedures * Provide clear progress reports and identify items requiring management review **Preferred qualifications:** * Strong bookkeeping and reconciliation experience * Proficiency with QuickBooks * Experience cleaning up incomplete or backlogged books * Veterinary-industry bookkeeping or accounting experience * Experience with IDEXX Cornerstone strongly preferred * Familiarity with veterinary deposits, client accounts, payment processing and PIMS financial reports * Highly organized, accurate and able to work with minimal supervision * Comfortable handling confidential financial and client information Please describe your experience with veterinary practices, QuickBooks, IDEXX Cornerstone, AP/AR and bookkeeping cleanup projects. Please also include your availability, hourly rate and how soon you can begin. This engagement will begin with catching up our current bookkeeping and may lead to ongoing work for the right person. .

We are seeking a skilled freelancer to create and manage Zapier zaps and automations for our construction company. The ideal candidate will have experience with QuickBooks Online and JobTread, and be able to streamline our workflows by automating tasks. Responsibilities include setting up new zaps, troubleshooting existing ones, and optimizing automation processes to enhance efficiency. If you have a strong understanding of construction-related workflows and can effectively use Zapier to improve our operations, we would love to hear from you.

About Us: We started Shifted to crack the chaos from deciding the list to the open house. Our teams go in and help sellers make order from messes and get top dollar for their home. If you've ever sold a house and wished you had a fairy godmother, you know the need! Join us and make the prep experience better for sellers. About the Role: We are seeking a fractional Bookkeeper & Operations Administrator to be our financial and administrative backbone across our business entities. In this role, you will act as the crucial bridge between our field operations and the office. You will manage the daily administrative rhythm of data tracking alongside standard QuickBooks Online system management, project tagging, and vendor payouts. Start: @August 1 Key Responsibilities: - Daily Site & Hours Reconciliation: Conduct daily administrative reconciliations by reviewing field reports from site leads to verify subcontractor hours and track daily project progress. - Field Scheduling: Manage the scheduling and coordination of field-based 1099 subcontractors to ensure projects stay on track. - QBO System Management: Maintain our financial systems in QuickBooks Online, utilizing built-in time-tracking and project tagging features to ensure clean, automated operational data. - Weekly Reconciliations: Execute weekly bank and account reconciliations to ensure precise project costing and up-to-date tracking. - Invoicing & Payouts: Handle client invoicing and manage automated 1099 payouts to our vendors and subcontractors. - Cross-Entity Tracking: Maintain accurate and distinct financial tracking across our multiple entities, ensuring clean, tax-compliant bookkeeping. Requirements - Proven experience as a QuickBooks ProAdvisor or specialized project/operations bookkeeper. - Strong administrative and scheduling skills, with an ability to comfortably interface with site leads to capture operational data. - Comfortable managing project costing, time-tracking, and 1099 vendor payouts within QBO. - A hawk's eye for detail balanced with a practical, startup-friendly attitude.

MSA Financial Solutions is the financial servicing department of the law firm of Karl Frankovitch. What this means is the law firm purchases and litigates bad debt. We are currently hiring for an account manager role. This position is very similar to a debt collector. You will be responsible for working 100 accounts a week. 50 accounts Monday and 50 accounts Tuesday. Follow up on Wednesday with Mondays work. The same for Thursday and Tuesday. Fridays are to finish up the weeks work. Call volume is 5 calls per each account, 250 calls a day. You will be given a financial goal every month. If you exceed it you will get a percentage of your overage as a bonus check. This is a 1099 position. I do pay hourly and pay is weekly. You are responsible paying taxes. If this position interest you, let me know and we can speak more.