Guardian Senior Solutions GoHighLevel + Retell AI Build — Job Posting & Scope of Work Posted by: Paul · Guardian Senior Solutions (GSS) Orange County, California — remote contractor accepted Project overview Guardian Senior Solutions (GSS) is a direct-to-consumer senior care navigation platform in Orange County, California. We are a conflict-free alternative to referral platforms like A Place for Mom — we coordinate care, legal, financial, and home equity needs for senior families rather than operating as a care provider ourselves. We need a GoHighLevel (GHL) build that automates our lead-to-appointment pipeline end to end: from the moment a lead comes in (web form, paid ad, social DM, referral) through AI-driven outreach (voice via Retell AI, SMS, email) to a booked assessment appointment with one of our case managers, by phone or in person. This is a real-time-sensitive use case — families reaching out are often in or near a care crisis, so speed and reliability of follow-up directly affects whether we can help them. What success looks like • A lead that fills out a form, comments on a social post, or calls in gets a response within 5 minutes, every time, with no silent failures. • Qualified leads are automatically routed into a clear pipeline and booked onto a case manager's calendar without manual intervention. • We can see, in one dashboard, exactly where every lead is and whether any have gone stale. • The system is documented well enough that we are not permanently dependent on the person who built it. Scope of work 1. Core GHL architecture • Build a 6-stage lead pipeline: New Lead → Contacted → Nurturing → Appointment Booked → Consultation Complete → Not Ready / Lost. • Configure custom fields: care urgency (1–5), who care is for (self / parent / spouse), homeowner Y/N, estimated home value, legal documents in place Y/N, lead source. • Set up lead source tagging across all channels: Google Ads, Meta Ads, organic/social, referral partner (by name), direct, and any purchased lead lists. • Build a reporting dashboard tracking: leads by source, speed-to-contact, appointment conversion rate, show rate, and pipeline value by stage. 2. Retell AI voice integration • Integrate Retell AI with GHL so that a new lead triggers an outbound AI voice call within 5 minutes of form submission. • Build fallback logic: if the call is not answered, automatically fall back to SMS rather than silently dropping the lead. • Configure the call outcome (answered / voicemail / booked / declined) to write back into the GHL contact record and move the pipeline stage accordingly. • Work with us to finalize the AI voice script and qualifying questions (we have a draft framework already). 3. Lead nurture automation • Build the speed-to-lead workflow: AI call + SMS on form submit, second call attempt at 1 hour, email at 2 hours, manual task created for a human follow-up at 24 hours if still unresponsive. • Build a 21-day nurture drip for leads not yet ready to book, mixing educational email content with SMS check-ins (content outline will be provided). • Build appointment confirmation and reminder sequences (instant confirmation, 24-hour reminder, 1-hour reminder) via email and SMS. • Build a post-consultation follow-up sequence including a same-day summary, a 3-day check-in, and a 7-day review request (conditional on a positive-outcome tag). 4. Social + email content engine • Set up GHL's Social Planner across Facebook, Instagram, LinkedIn, and TikTok with an approval workflow so content is AI-drafted but human-approved before publishing. • Set up a weekly email campaign workflow: AI-assisted draft, human approval step, then send. • Connect inbound engagement (Facebook/Instagram DMs and comments, web chat, SMS, email replies) to GHL Conversations and route qualified leads into the Conversation AI for qualification. • Flag clearly in writing if TikTok DM-to-CRM integration is not currently supported natively by GHL, and propose a workaround if one exists. 5. Appointment booking & case manager routing • Integrate calendar booking (Calendly or GHL's native calendar) so qualified leads can be booked directly onto the correct case manager's calendar, distinguishing between phone and in-person assessment appointment types. • Build routing logic if we have more than one case manager (e.g., by territory, availability, or caseload). 6. Reliability, testing, and handoff • Idempotency checks so a lead submitting twice, or a webhook firing twice, does not trigger duplicate calls or duplicate pipeline entries. • A staging/test mode so new or modified workflows are tested with dummy leads before going live. • Monitoring or alerting so we are notified if a workflow breaks or a lead has gone untouched for more than 2 hours. • Full written documentation of every workflow, automation, and integration built, in plain language we can hand to a future hire if needed. • A 30-minute live walkthrough/training call upon completion. Requirements • Demonstrated prior experience integrating Retell AI (or a comparable AI voice platform) with GoHighLevel. Please describe your specific integration approach in your application — this is the single most important qualifier for this role. • Strong working knowledge of GHL workflows, pipelines, Conversations, Social Planner, and custom fields. • Experience with webhook-based integrations and basic error handling / fallback logic. • Prior experience in healthcare, home services, senior care, or another high-urgency, high-trust service business is a strong plus. • Clear, responsive communication — we will be working closely together through build and testing. How to apply 1. Confirm you have integrated Retell AI (or similar) with GoHighLevel before, and briefly describe how you approached it. 2. Share 1–2 examples of GHL builds you've done for service businesses, ideally with multi-channel lead nurture. 3. Provide your estimated timeline and a flat-fee quote for the full scope above (we prefer fixed pricing over hourly for this project). 4. Let us know your availability to start. We have a detailed internal spec (pipeline stages, message templates, and workflow logic) ready to share with serious candidates upon request.

We are seeking an AI Stack Developer to build and integrate AI solutions for automating email newsletters, monthly reporting, project dashboards, and social media content planning. The ideal candidate will have experience in developing AI stacks and integrating them with existing systems to enhance efficiency and accuracy. Responsibilities include designing AI workflows, implementing data analysis tools, and ensuring seamless integration with our current infrastructure.

# Zapier & AI Automation Specialist for Growing Coffee Catering Company ## Overview Pretty Good Coffee Company is a premium mobile coffee catering company based in Raleigh, NC. We serve corporate events, employee appreciation events, universities, weddings, brand activations, and private events throughout North Carolina. We're looking for an experienced automation specialist to help us build practical systems using Zapier, AI tools, Gmail, and our existing software stack. Our goal is not simply to automate tasks. We want to create systems that improve client experience, increase sales conversion, reduce administrative workload, and help us scale operations without sacrificing hospitality. ## Primary Project: Quote Follow-Up Automation Our highest priority is building an automated quote follow-up system. Current workflow: * Lead submits inquiry * Quote is created and sent through booking platform * Follow-up is currently handled manually Desired workflow: * Detect when a quote is sent * Extract relevant quote details * Use AI (Google AI Studio/Gemini) to generate personalized follow-up emails * Create Gmail drafts (not auto-send) * Trigger additional follow-ups after specific time periods * Maintain a natural, human, hospitality-focused tone We have already begun building this workflow but need an expert to finish and optimize it. ## Future Automation Opportunities After the initial project, we'd like help building additional automations such as: ### Sales * Lead response automation * Quote follow-up sequences * Lead scoring and prioritization * Client re-engagement campaigns * CRM updates and pipeline tracking ### Operations * Automatic event briefs * Staff communication workflows * Event assignment notifications * Calendar and scheduling automations * Inventory forecasting ### Marketing * Review request automation * Testimonial collection * Client nurture campaigns * Social media/content workflows * Monthly reporting dashboards ### Executive Reporting * Weekly business summaries * Lead tracking * Conversion reporting * Revenue dashboards * Operational KPI reporting ## Current Tech Stack * Flashquotes * Zapier * Gmail / Google Workspace * Google AI Studio (Gemini) * Google Sheets * Google Drive Additional platform recommendations are welcome if they simplify operations. ## What We're Looking For * Strong Zapier experience * Experience with AI integrations (Gemini, OpenAI, Claude, etc.) * Experience troubleshooting API and webhook workflows * Ability to think through business processes, not just build automations * Clear communication and documentation * Ability to recommend simpler solutions when appropriate ## To Apply Please include: 1. Examples of similar automation projects you've built. 2. Your approach to quote follow-up and sales automation. 3. Your preferred hourly rate or fixed-price estimate for the initial project. 4. Any recommendations you would make based on the information above. We're looking for a long-term automation partner, not just a one-time freelancer.

We’re looking for experienced AI professionals to provide short, original quotes, practical insights, and light content feedback for our educational articles and guides. Your real-world perspective will help make the content more accurate, useful, and trustworthy for readers. The initial project involves reviewing and contributing to one guide, with the possibility of ongoing work. Example guide: onlinemastersdegrees.org/best-programs/information-systems/ **What You’ll Do:** * Review AI education content for accuracy and clarity * Leave light feedback through Google Docs comments * Provide brief expert quotes, usually 2–5 sentences each * Offer practical insights based on real-world AI, machine learning, or data science experience * Help add context around AI careers, degree programs, certifications, skills, tools, and industry expectations **For the Initial Project:** We’re looking to add approximately 3–4 short expert quotes to one AI guide. Quotes should be original, practical, and based on your professional experience. **Details:** * $30 per page * Pages typically take 20–30 minutes * Clear guidelines and examples provided * Contract, flexible, and ongoing work **Relevant Experience May Include:** * Artificial intelligence * Machine learning * Data science * Generative AI * Natural language processing * Computer vision * AI product development * MLOps * AI governance, risk, or compliance * Responsible AI * AI education or workforce development **In your submission, please include:** 1. A few sentences about your AI background, professional experience, and areas of expertise 2. Any relevant degrees, certifications, credentials, or notable AI projects 3. Link to your LinkedIn profile To help us sort through automated submissions, please put the name of Shopify’s CEO at the top of your submission.

We're looking for an AI & Data Analysis expert to lead the integration of intelligent tools within the business platform. You'll connect Google Ads, marketing data files, and operational data sources to build AI agents via Claude that support business decision-making across our pet retail operations. Key Responsibilities Design and configure Claude-powered agents using tool use, structured prompts, and automated workflows for data analysis Integrate the Google Ads API to extract campaign metrics and feed decision-making dashboards Ingest, clean, and structure CSV, Excel, and other marketing data formats for agent processing Generate automated narrative reports and actionable visualizations for the executive and marketing teams Maintain and iterate on data pipelines connecting advertising, sales, and inventory data Required Technical Skills Claude API / Anthropic MCP (Model Context Protocol) Prompt engineering and LLM tool use / function calling Google Ads API Python or JavaScript (for pipelines and integrations) SQL / PostgreSQL / Supabase Pandas / NumPy or equivalent data libraries REST API consumption and integration Advanced Excel / Google Sheets Nice to have: Google Analytics, BigQuery, Looker, Power BI Ideal Profile Proven experience building data pipelines or LLM-powered tools in a production environment Hands-on familiarity with the Anthropic API and agent/tool-use patterns Ability to translate raw data into clear, actionable business recommendations Self-directed — can propose and build solutions without exhaustive specs Initial Projects Campaign ROI Agent — connects Google Ads + business sales data to generate automatic performance alerts and recommendations Marketing File Pipeline — ingests CSV/XLSX marketing files and produces AI-generated summaries and insights Executive Dashboard — decision-support interface with Claude-generated action recommendations based on live data

Want someone to go over our Retell prompts / get best practices, must be a retell partnered agency. Please share previous projects and the name of your business on retells site.

AI SYSTEMS ENGINEER Agentic AI, Multi-Agent Systems & Secure AI Workflows (U.S.) Remote • United States We're building production AI systems designed for enterprise environments. We're looking for exceptional AI systems engineers who enjoy solving difficult systems problems – not just writing code. Our work sits at the intersection of agentic AI, software architecture, enterprise systems, governance, security, and operational intelligence. We design AI systems that improve how organizations operate while meeting the standards required for production deployment. We value engineers who think in systems, challenge assumptions, and care deeply about building technology that is reliable, understandable, secure, and useful. If you're motivated by difficult engineering problems, thoughtful architecture, and building production AI systems for enterprise organizations, we'd like to hear from you. WHAT YOU'LL HELP BUILD Examples of the types of systems we design include: - Multi-agent AI systems - Enterprise AI assistants - Secure AI workflows - Enterprise workflow automation - AI-powered knowledge systems - Human-in-the-loop decision support - Document intelligence - Retrieval-Augmented Generation (RAG) - AI memory and retrieval systems - AI evaluation and testing frameworks - Secure enterprise AI platforms - AI governance capabilities - Operational intelligence platforms TECHNICAL EXPERIENCE WE VALUE We're interested in engineers with experience in some combination of: - Python - AI Agent Development - LangGraph - LangChain - Large Language Models - API Development - Vector Databases - Software Architecture - Enterprise Systems Integration - Information Security Experience with OpenAI, Anthropic, Model Context Protocol (MCP), cloud infrastructure, workflow orchestration, observability, distributed systems, or regulated technology environments is also valuable. We do not expect expertise in every technology. We care far more about engineering judgment, systems thinking, demonstrated execution, and continuous learning than checking every technology box. THE PROBLEMS WE ENJOY SOLVING The engineers who thrive here enjoy questions like: - How should multiple AI agents coordinate work? - How should humans remain in control of important decisions? - How should production AI systems scale safely? - How should memory be designed for enterprise AI? - How should AI systems balance operational performance with governance, security, and reliability? - How should AI systems create measurable business value? If those questions excite you, you'll probably enjoy working with us. WHAT MAKES SOMEONE SUCCESSFUL HERE We're looking for engineers who: - Think in systems rather than individual features. - Care deeply about production quality. - Enjoy solving ambiguous technical problems. - Communicate complex ideas clearly. - Balance speed with sound engineering judgment. - Build practical solutions rather than chasing hype. - Continuously learn, experiment, and improve. We're significantly more interested in systems you've built than technologies you've used. Please provide specific examples that demonstrate your role, engineering decisions, and measurable outcomes. We recognize that many engineers use AI as part of their workflow. You're welcome to do the same. However, your application should accurately reflect your own experience, judgment, and technical thinking. We respect the confidentiality of your current and former employers, clients, and partners. Please do not include proprietary or confidential information in your application. Describe your work at a level that demonstrates your engineering approach without disclosing protected information. PROFESSIONAL STANDARDS We value integrity, sound engineering judgment, and respect for intellectual property. Please do not include confidential, proprietary, export-controlled, or other non-public information belonging to your current or former employers, clients, or partners in your application or work samples. We're interested in your engineering approach, architectural thinking, and problem-solving methodology – not protected information belonging to others. If you share code, architecture diagrams, technical documentation, or project examples, please ensure you have the legal right to do so and identify any material open-source or third-party technologies where appropriate. By submitting application materials, you represent that you have the legal right to share them and that doing so does not violate any confidentiality, intellectual property, employment, consulting, or other contractual obligations. Any engagement, if offered, will be subject to a separate written agreement covering confidentiality, intellectual property ownership, compensation, and other applicable terms. Submission of an application or participation in the evaluation process does not create any employment, independent contractor, partnership, joint venture, agency, fiduciary, or other business relationship with 26ers AI, nor does it obligate either party to enter into any future engagement. 26ers AI reserves the right to evaluate applications, discontinue discussions, modify the hiring process, or decline to pursue any engagement at its discretion. Nothing in this posting should be construed as an offer of employment or an offer to contract.

We are seeking an AI receptionist to manage client interactions for our restaurant. The role involves handling phone calls, emails, and messages, ensuring timely responses and maintaining client satisfaction. The ideal candidate will have experience in customer service and be able to work independently. Familiarity with restaurant operations is a plus. We have a GHL account - for consideration explain your processs to ensure top quality for our accounts. We also need a set price per account set up.

We are looking for a highly capable AI consultant with a strong technical background in software development, AI-assisted workflows, and research. The ideal candidate is someone who understands modern AI tools, can quickly evaluate information for accuracy, and can help accelerate development, documentation, and decision-making across a variety of projects. * Utilize AI tools such as Claude, ChatGPT, and other leading platforms to support research, analysis, and development * Verify information, identify reliable sources, and distinguish between speculation and fact * Assist with software development, debugging, and technical problem-solving * Build scripts, automations, prototypes, and internal tools as needed * Help organize complex information and knowledge systems, including work within Obsidian * Translate ideas and concepts into actionable plans, technical documentation, and working solutions * Collaborate on a wide range of technical, operational, and strategic projects Qualifications * Strong software development experience * Proficiency with modern programming languages such as Python, JavaScript/TypeScript, or similar * Extensive experience using AI tools, including Claude, ChatGPT, Cursor, and related technologies * Ability to critically evaluate information and conduct high-quality research * Strong understanding of AI concepts, terminology, and emerging technologies * Excellent written and verbal communication skills * Comfortable working independently and navigating ambiguity