We're a PR firm looking for a sharp, proactive Executive Assistant to be the CEO's right hand and keep our day-to-day running smoothly. You'll touch executive support, sales, and HR, so we need someone organized, dependable, and great with follow ups. If you never drop a ball and like variety in your day, this role is for you. This is a long-term, recurring position. SCHEDULE Monday through Friday, covering core Eastern Time (EST) business hours. You can manage your own hours as long as the work gets done on time and you're reachable during the day for calls and follow ups. WHAT YOU'LL DO Executive Support * Manage the CEO's calendar and schedule meetings effectively * Book appointments, arrange travel, and send gifts * Send meeting reminders and keep everyone on schedule * Handle calendar and meeting follow ups, and assign tasks to the team Sales Support * Manage our Pipedrive CRM, keeping deals and pipelines accurate and up to date * Support sales calls and handle sales follow ups * Follow up on outstanding proposals and assist with creating new ones HR & Team Coordination * Conduct weekly pre-screening interviews and calls for open positions * Manage projects and tasks in Basecamp * Follow up with team members for weekly reporting WHAT WE'RE LOOKING FOR * A proactive self-starter who never drops a follow up * Proven experience as an executive or virtual assistant * Hands-on experience with Pipedrive and Basecamp (or similar CRM and project tools) * Comfortable on the phone for sales and candidate screening calls * Excellent written and spoken English * Strong organization and the ability to juggle priorities across executive, sales, and HR work * Dependable and able to work independently TO APPLY Tell us briefly about your EA experience and highlight any sales, CRM, or HR work. Confirm you can cover Monday to Friday EST business hours, and include a short note on your Pipedrive, Basecamp, and phone experience.

We are seeking a reliable virtual assistant to manage our Zoom and Teams accounts. Responsibilities include scheduling meetings, managing calendars, and ensuring smooth communication between team members. The ideal candidate will have experience with real-time collaboration tools and be able to work independently. This is a part-time role with flexible hours, perfect for someone looking to contribute to a dynamic team.

I am looking for a detail-oriented assistant to help organize my Google Drive files. The goal is to create a system where all files are easily accessible and future uploads are streamlined. Responsibilities include organizing files into folders, ensuring everything is easily accessible, and maintaining the system over time.

Virtual Momentum is a U.S.-based virtual assistant agency that supports busy founders and businesses with high-level operations and executive support. We are looking for an Austin-based Internal Operations and Executive Assistant to work directly with our founder and help keep the internal machine of the business running smoothly. This hybrid role blends executive assistant work (calendar, inbox, meeting prep, follow-through) with internal operations (time tracking, team capacity, hiring coordination, SOPs, and systems). It’s ideal for someone who loves being the organized “second brain” behind a founder and enjoys both admin and operations. What you’ll do Executive support • Manage the founder’s calendar, meetings, and protected focus time. • Triage and organize inboxes, draft responses, and make sure nothing important slips through. • Run a weekly planning session with the founder, capturing priorities and turning them into tasks and follow-ups. • Prepare agendas, notes, and action items for calls; track and follow through on commitments. • Assist with travel, appointments, and Internal operations • Organize and monitor time tracking; help ensure clean, accurate entries. • Track team availability and capacity so we know who is at/over hours and who is free for new work. • Review project time and flag overages or patterns that need attention. • Help create, update, and organize SOPs and internal documentation. • Maintain project management boards and task lists so work is clearly assigned and up to date. • Support hiring operations: posting roles, reviewing candidates, scheduling and/or conducting interviews, and tracking pipelines. Growth and outreach support • Help maintain simple outreach and follow-up systems (LinkedIn, email, etc.). • Support social media engagement and basic posting based on direction. • Keep CRM / HubSpot-style tools updated with leads, contacts, and notes. About you • Highly organized, detail-oriented, and proactive. • Strong written and verbal communicator. • Comfortable managing multiple priorities in a fast-moving, founder-led environment. • Tech-comfortable and quick to learn new tools (time tracking, project management, CRM, etc.). • Exercise good judgment and handle confidential information with discretion. • Local to Austin and available for ongoing support. Austin-based is a must

Part-Time (7–10 Hours/Week) | Long-Term Opportunity | $20–25/hour (Flexible) Secret Word: Compass We're looking for an exceptional Virtual Assistant to become an important part of a growing business. This isn't a task list you'll receive once a week. We're looking for someone who enjoys creating order, improving systems, solving problems, and helping a business run smoothly. You'll work directly with the business owner during focused work sessions, helping tackle projects together while keeping everything organized and moving forward. We communicate openly, respect each other's time, and enjoy working together. All work is completed during focused Zoom co-working sessions. We work alongside each other remotely, ask questions in real time, solve problems quickly, and maintain momentum. These are not meetings—they're productive work sessions where we collaborate while getting work done. If you enjoy collaborative, focused work and communicating throughout your workday, you'll likely love this style. No two weeks are exactly alike, so we're looking for someone who enjoys variety, learning new skills, and finding better ways to get things done. We're looking for someone we'd genuinely enjoy working with for years—not just another freelancer. Hours 7–10 hours per week Monday–Friday only All work will be completed during scheduled Zoom co-working sessions. Availability between 8:00 AM–11:00 AM Eastern Time (Monday–Friday) is required. There is no independent work expected outside of scheduled co-working sessions. Compensation $20–25/hour, depending on experience and overall fit. We're flexible for an exceptional candidate. *What You'll Be Doing* Responsibilities will vary from week to week and may include: - Business Organization & Operations - Organizing digital files, folders, and Google Drive - Organizing notes, ideas, reference materials, and documentation - Organizing projects, tasks, priorities, and action items - Helping clean up and simplify existing business systems - Improving workflows and overall business organization - Identifying opportunities to simplify, optimize, and automate processes - Creating clear systems that are easy to maintain - Documentation & SOPs - Creating clear, easy-to-follow Standard Operating Procedures (SOPs) - Documenting repeatable business processes - Organizing business knowledge so others can easily find and follow it - Building documentation that new team members can successfully use - Administrative Support - Calendar management - Email organization and follow-up - Scheduling meetings - Research projects - Data entry (MINOR) - Document formatting - Google Workspace organization - Vendor coordination - General administrative support - Technology & Systems - Helping the business owner better understand and use existing technology - Assisting with technology setup and integrations - Testing automations - Troubleshooting basic technology issues - Helping improve organization across business platforms - Bookkeeping Support - Basic bookkeeping - Accounts Payable (AP) support - Accounts Receivable (AR) support - Billing and invoice management - Expense tracking - Payment gateway reconciliation - Marketing & Events (Occasional) - Assisting with speaker promotion - Speaker organization and logistics - Webinar or event coordination - Light marketing coordination and administrative support - Technology You'll Likely Use Experience with several of these is preferred: - Google Workspace - Gmail - Google Calendar - Google Drive - Zoom - ChatGPT - Zapier or Make - QuickBooks Online - Stripe - WordPress (basic) - Canva - Asana, ClickUp, Trello, Notion, or similar project management/documentation software You don't need experience with every platform. We value curiosity, resourcefulness, and the ability to learn quickly. What We're Looking For The right person is someone who: - Is highly organized and detail-oriented - Is an outstanding written and verbal communicator - Is comfortable collaborating during focused Zoom co-working sessions - Is easy to work with and enjoys being part of a collaborative team - Naturally creates order from chaos - Loves organizing information, documents, notes, projects, and digital workspaces - Can take a messy process and turn it into a simple, repeatable system - Writes exceptionally clear SOPs and documentation that others can easily follow - Has the patience to explain technology in a simple, non-technical way - Enjoys improving systems, workflows, organization, automations, and integrations - Thinks critically about how processes can be simplified and optimized - Naturally keeps others informed of progress, questions, and roadblocks - Is trustworthy, discreet, and professional - Handles confidential client, business, and financial information with care - Learns new software quickly - Can prioritize multiple tasks effectively - Works independently while remaining highly accountable - Is proactive rather than reactive - Takes pride in producing consistently high-quality work This role requires access to confidential client, business, and financial information. Integrity, discretion, professionalism, and sound judgment are essential. Preferred Experience Experience in one or more of the following is a plus: - Virtual Assistant or Executive Assistant support - Administrative or operations support - Small business operations - Online business management - Bookkeeping or office administration - Technology implementation or software integrations - Business process documentation and SOP creation - Project coordination - Speaker, podcast, webinar, or event coordination - Speaker promotion and event organization - Email marketing, social media coordination, or other marketing support We're looking for someone interested in building a long-term professional relationship and growing with the business. To Apply: Please submit a brief, personalized cover letter (300 words or less). In your cover letter, please: - Include the secret word Compass in the first sentence. - Tell us why this position interests you. - Share what type of work you enjoy most as a Virtual Assistant or Operations Assistant. - Tell us what you're looking for in a long-term working relationship. - Confirm your availability Monday–Friday between 8:00–11:00 AM Eastern Time for our scheduled Zoom co-working sessions. We'll ask additional role-specific questions through Upwork's screening questions, so there's no need to include detailed responses about bookkeeping or operations experience in your cover letter. Applications that are generic, appear copied and pasted, omit the secret word, or don't demonstrate genuine interest in this role won't be considered. We're looking for someone who communicates exceptionally well, enjoys solving problems, creates order from complexity, values confidentiality, follows through, and wants to become a trusted part of a business—not just complete tasks. If that sounds like you, we'd love to hear from you.

Position Overview We are a Christian apologetics ministry, and this role is best suited for someone who is aligned with and supportive of faith-based, mission-driven work. We are seeking a highly organized, proactive, and mission-driven Executive Assistant to the President to support the day-to-day operations of the ministry. This role is ideal for someone who is detail-oriented, relationally strong, and able to help advance a mission-driven organization with excellence. We are seeking a highly organized, proactive, and mission-driven Executive Assistant to the President to support the day-to-day operations of the ministry. This role is ideal for someone who is detail-oriented, relationally strong, and passionate about advancing Gospel-centered work. The Executive Assistant will play a key role in ensuring the President’s time, communication, and ministry engagements are managed with excellence and efficiency. Key Responsibilities Executive & Administrative Support * Manage and organize the President’s calendar, including meetings, travel, and speaking engagements * Coordinate logistics for ministry events, conferences, and church partnerships * Prepare schedules, itineraries, and briefing materials Communication & Correspondence * Assist with drafting, reviewing, and sending emails on behalf of the President * Manage inbound inquiries and respond in a timely, professional manner * Coordinate phone calls, meetings, and follow-ups with churches and ministry partners Event Planning & Coordination * Assist in planning and executing conferences, workshops, and speaking events * Coordinate with venues, churches, and partners on logistics and scheduling * Support promotion and communication for upcoming events Marketing & Outreach Support * Assist with marketing initiatives for events and ministry opportunities * Coordinate email campaigns and outreach to churches and organizations * Help maintain and update ministry contact lists and databases Operations & Organization * Track tasks, deadlines, and ongoing projects * Maintain organized digital files and systems * Support general administrative needs of the ministry Ideal Candidate * Highly organized with strong attention to detail * Excellent written and verbal communication skills * Able to manage multiple tasks and prioritize effectively * Proactive, reliable, and responsive * Comfortable working in a Christian ministry context

Seeking a U.S.-based virtual assistant to provide admin support, operations, member support, digital resources, and executive support. Responsibilities include managing schedules, coordinating travel, handling email communications, and ensuring smooth day-to-day operations. The ideal candidate will have strong organizational skills and attention to detail.

Looking for a professional with proven expertise in successfully partnering with senior corporate executives and/or entrepreneurs to assist in managing various operational tasks. This includes: -Acting as the "chief organization officer" to help ensure that all administrative items/tasks are well managed and completed in a timely and efficient manner. -Ensure that all "To-Dos" are accounted for and well organized and tracked closely. In others words, gets things done. -Periodically report to relevant team members status on "To-Do" lists. -Assist/Manage the onboarding of new clients/customers. -Strong communications skills and seamless ability to working with customers/clients and other key stakeholders (e.g.- investors, JV partners) a must. -Experienced in follow through on back-office items such as billing and vendor disbursements. -Efficient in setting up and organizing meetings. - Experienced in working with Acquisitions Entrepreneurs and in a CFO Advisory Firm is a big plus. -Significant experience in business development efforts a plus. -Experience in working in cross border activities a plus; working with teams in Europe, Asia, Africa, Middle East a plus. -High integrity/high character and prior experience working with entrepreneurs/small businesses as well as multi-billion conglomerates a plus. -Fluent in other languages (other than English) a plus. -Must be genuinely a good person who enjoys seeing others succeed. -Must be professional and be able to provide high-quality/high-grade/polished deliverables. -Must be able to meet strict deadlines and move quickly on providing sharp and substantive strategy deliverable(s).

We are seeking an administrative assistant to assist with financial data input, document creation, and various agency administrative tasks. The ideal candidate will have experience in data entry and be proficient in Google Workspace, Asana, and QuickBooks. Strong organizational skills are essential for managing multiple tasks efficiently. This is a part-time role with a long-term engagement.

Part-Time Administrative & Research Assistant (5–10 Hours/Week) About Us Daniel Business Advisory is a boutique business advisory firm focused on acquisitions, business development, and investment opportunities. We are seeking a dependable, detail-oriented Administrative & Research Assistant to provide ongoing support across a variety of projects. This is a flexible, long-term part-time position averaging 5–10 hours per week. The ideal candidate enjoys research, organization, data management, and working independently with minimal supervision. Responsibilities - Research acquisition, investment, and business development opportunities - Maintain and update CRM records (HubSpot experience is a plus) - Perform data entry, data cleanup, and database management tasks - Track and monitor prospecting and outreach activities - Organize and maintain Gmail inboxes, folders, and email workflows - Assist with Google Drive organization, file management, and document structure - Support recurring administrative processes and special projects - Conduct online research and summarize findings - Organize company, prospect, and project information for leadership review Qualifications - Strong attention to detail and organizational skills - Reliable, responsive, and able to meet deadlines - Comfortable working independently and following established processes - Strong written communication skills - Proficiency with Google Workspace (Gmail, Drive, Docs, Sheets) - Experience with spreadsheets and online research tools - Experience with HubSpot, LinkedIn, CRM systems, or data management is helpful but not required What We're Looking For This is not a sales position and is not expected to evolve into a full-time role. We're looking for someone who takes pride in accurate work, enjoys supporting business operations behind the scenes, and can consistently contribute a few hours each week. The ideal candidate is highly organized, proactive, comfortable managing multiple administrative tasks, and capable of keeping information, files, and systems clean and up to date. Work Arrangement - Fully remote - Flexible schedule - Approximately 5–10 hours per week - Ongoing engagement for the right candidate When Applying, Please Include - A brief summary of your relevant experience - Any experience with HubSpot, CRM systems, Gmail management, or Google Drive organization, AI Tools - Examples of research, administrative, or data management projects you've completed - Your hourly rate - Your general availability each week We look forward to hearing from you.