Hello! I am looking for someone to help my agency scale by helping with social media creatives and with general admin assisting. My idea is to bring someone on who knows social media, marketing, and can handle administrative tasks. My ideal candidate would know social media well enough to understand strategy is just as important as creatives. I would also like someone who knows general marketing and can send out PR pitches, however this is not a deal breaker. Additionally, this person will help with a few administrative tasks, such as keeping Notion clean and organized, sending out invoices to clients monthly, helping onboarding with new clients, ensuring emails are responded to, etc. This will start with two social media accounts and light administrative work and grow from there. I imagine the first month being about 5 hours/week and growing more in month 2 if it is a good fit. Although I rely heavily on AI and use many different AI tools, when responding to this job post please do not use an AI response, I would prefer to hear directly from you as that will help me weed out matches that might not be a good fit.

**website issues, this is not potentially full-time** Hi, looking for occasional administrative help. This might require emailing, filing, mailing forms, speaking by phone sometimes, etc. Nothing that can be done by AI. Need someone mature and intelligent who can understand nuance, is honest even when difficult, who can admit that they don't know something and ask for help, and always keeps a positive attitude. Must be a detail oriented person who naturally double and triple checks for accuracy. Privacy and confidentiality are essential. West Coast time zone would be nice though not essential. Legal office and or filing experience is preferred. Real estate experience would be nice though not essential. Strong experience in Microsoft and Adobe applications essential. Bookkeeping experience nice though not essential. Ideally would like to find someone who can be trusted with a wide variety of tasks. The more trustworthy you are and competence you show, the more work will be available. Thanks for reading, look forward to hearing from you

Seeking a virtual assistant who does not take “no” for an answer from companies and knows how to persist until the right person helps. For example, we need demo access to a company’s software for our students. I do not have time to sit on the phone, get transferred 15 times, be told no, and keep pushing until someone resolves it. We need someone who can take that on and actually get it done.

About Us Hella Handcarved is an interactive printmaking and design studio creating custom hand-carved stamps, live community block-printing experiences, branded activations, and handmade art. We're growing quickly and looking for a proactive Virtual Assistant to help keep our operations organized while providing exceptional customer support. We're looking for someone who enjoys building systems, communicating with people, and helping creative businesses thrive. This is a long-term position with room to grow into a larger operations or project management role. --- Responsibilities Customer Support & Email Management - Respond to customer inquiries with warmth, professionalism, and attention to detail - Manage order updates and communicate production timelines - Answer questions about custom stamp orders and live event bookings - Follow up with customers waiting on proofs, invoices, or approvals - Organize and maintain inboxes to ensure nothing falls through the cracks Calendar & Meeting Management - Schedule meetings and discovery calls - Coordinate appointments with clients and event organizers - Send reminders and confirmations - Manage calendar availability and booking links Sales & Outreach - Research potential events, markets, festivals, nonprofits, and businesses - Send personalized cold outreach emails introducing Hella Handcarved - Conduct outreach through Instagram, Facebook, and LinkedIn when appropriate - Track leads and follow-up conversations - Help build long-term partnerships and sponsorship opportunities Administrative Support - Create and maintain spreadsheets and trackers - Organize Google Drive files and documents - Update CRM or customer database - Assist with invoices, contracts, and basic project coordination - Help improve and automate repetitive workflows using AI and automation tools Operations Support - Help identify opportunities to streamline business processes - Document Standard Operating Procedures (SOPs) - Recommend systems that improve efficiency and customer experience - Support special projects as our business grows --- We're Looking For Someone Who Is: - Exceptionally organized - Proactive and self-directed - Friendly and professional in written communication - Comfortable talking with customers and potential partners - Tech-savvy and quick to learn new systems - Detail-oriented without needing constant supervision - Excited about supporting a small creative business with a community-centered mission --- Preferred Experience - Virtual Assistant or Executive Assistant experience - Customer service or client success experience - Inbox management - Calendar management - Cold email outreach or lead generation - Google Workspace - Canva - Notion, Airtable, Trello, Asana, or ClickUp - CRM systems - Social media messaging and communication - AI tools for improving workflows/accessibility --- Bonus Points If You Have Experience With - Creative businesses - Handmade products or artisan brands - Event coordination - Community organizations - Small business operations - Process automation --- Hours - Flexible - Starting around 5–15 hours per week with opportunity to increase - Long-term preferred --- To apply, please answer the questions. Please note: we care more about initiative, communication, and reliability than having a perfect résumé. If you're someone who loves creating order from chaos and helping meaningful businesses grow, we'd love to hear from you.

We're looking for a highly organized, proactive Executive Assistant to support our CEO. This is a very fast-paced role with lots of moving parts, so you must be comfortable managing multiple priorities and adapting quickly. Responsibilities: - Provide executive support to the CEO - Manage emails and calendar as needed - Handle administrative tasks and day-to-day operations - Support high-level projects from planning through completion - Help delegate tasks and ensure they get completed - Coordinate with consultants and follow up on deliverables - Follow up with clients to ensure timely communication and task completion - Support marketing initiatives and special projects - Provide operations support to keep the business running smoothly - Keep projects organized and the CEO informed on progress Requirements: - Previous Executive Assistant or Administrative Assistant experience - Strong communication, organization, and follow-through - Ability to multitask and work independently - Comfortable in a fast-paced environment with a high volume of daily tasks - Must have flexible hours and be available to adjust to the CEO's schedule when needed - Must be comfortable following up with clients in a professional and timely manner - Experience with Google Workspace, Microsoft Office, and project management tools Hours: 20–30 hours per week We're looking for someone who gets things done, follows through, and helps keep the CEO organized and moving forward.

Executive Assistant Job Description Job Title: Executive Assistant (Part-Time) Reports To: Executive Leadership Team Hours: Approximately 10–20 hours per week Position Summary We are seeking a highly organized, detail-oriented Executive Assistant to provide administrative, operational, and financial support to company leadership. The ideal candidate will be proactive, dependable, and capable of managing recurring administrative tasks, coordinating meetings, maintaining accurate records, and supporting accounting and property management functions. This role requires strong communication skills, discretion when handling confidential information, and the ability to prioritize multiple responsibilities in a fast-paced environment. Key Responsibilities Executive & Administrative Support Monitor and manage executive email inboxes daily, responding to or escalating communications as appropriate. Conduct daily check-in meetings with leadership to review priorities, deadlines, and ongoing projects. Coordinate and schedule meetings, appointments, and follow-up activities. Prepare meeting agendas and maintain accurate meeting notes and minutes. Attend recurring meetings and document action items and decisions. Documentation & Process Management Audit and review operational checklists, including: New Property Checklists Sale Property Checklists Refinance Property Checklists Ensure documentation is complete, accurate, and compliant with company procedures. Maintain and update internal procedures, records, and administrative files. Financial & Accounting Support Assist with monthly rent audit reviews. Coordinate and schedule accounts payable audit reviews. Review mortgage payment increases and update payment amounts as needed. Set up mortgage payments when they are not processed through the company's payment platform. Process contractor or vendor payments as required, including invoice review and payment coordination. Track payment-related deadlines and ensure timely completion of financial tasks. Operations Support Monitor recurring deadlines and ensure critical administrative and financial tasks are completed on schedule. Support special projects and operational initiatives as assigned. Assist with process improvements and workflow organization. Qualifications Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role preferred. Strong organizational and time-management skills. Excellent written and verbal communication abilities. High attention to detail and accuracy. Ability to handle confidential information professionally. Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms. Experience with accounting, bookkeeping, payment processing systems, or property management operations is a plus. Ability to work independently and manage priorities with minimal supervision. Desired Skills Meeting coordination and minute-taking Email and calendar management Accounts payable support Financial record review and auditing Process documentation Problem-solving and critical thinking Strong follow-through and accountability Work Schedule Part-time position averaging 10–20 hours per week. Daily email monitoring and executive support responsibilities. Weekly, monthly, and as-needed tasks scheduled according to business needs. Success in This Role The Executive Assistant will serve as a trusted partner to leadership by ensuring administrative operations run smoothly, financial and operational reviews are completed accurately, and executives are supported in managing priorities efficiently.

Real Estate and Construction Assistant This role will perform the following: TASK OWNERSHIP - The below list shows items for the role. Taking ownership of the task and following it through to the end is the most important piece. It's critical that you own the task and see it through to completion, rather than just perform a portion and wait for direction on the next step. Weekly Updates - Reach out to various members of the team to gather status on projects. Draft a brief summary of status for each project. Send that summary to client using Outlook e mail account you are provided. Administrative Support - Reach out to building inspection departments to request specific items like scheduling inspections or specific documents. Continune to follow up with them until task is complete. Vendor Follow Up - Follow up with vendors and subcontractors to procure quotes, invoices, insurance, and related items. Tenants - Reach out to tenants at various properites to gather items like certificates of insurance or other items needed. Other Admin Tasks - As needed, assist with other admin tasks Timeframe - I need help on a long term basis. If you are right fit for the role, I am prepared to continue working with you indefinitely. The construction and real estate rental business you will support is healthy and growning, and we need office and admin support.

I run a commercial cleaning company and am looking for a reliable Virtual Assistant to help identify, research, and reach out to potential subcontractor partners. This is a research + outreach role focused on finding high‑quality service providers who do great work but have limited marketing presence, and determining whether they would be interested in partnering with us.

We are seeking a remote Virtual Assistant proficient in Programa software for interior design for FF&E and mood boards. The ideal candidate will assist with administrative tasks, manage data entry for interior design project. This role requires intermediate proficiency and offers a flexible schedule.

# Marketing Project Manager / Creative Coordinator (Long-Term) | Canva • Social Media • Project Management I'm looking for a highly organized Marketing Project Manager & Creative Coordinator to become my right hand as we continue to grow. **This is NOT just a graphic design job.** I own a growing marketing and recreation management company in Chicago that promotes youth camps, sports, fitness, arts programs, nonprofit organizations, and community events. We manage dozens of programs and serve thousands of families every year. I'm looking for someone who can bring organization, creativity, and leadership to our marketing process. ## You'll Be Working Alongside Our Existing Virtual Assistant You will **not** be working alone. We already have an excellent Virtual Assistant who handles many of our website updates, administrative tasks, and backend work. Your role is to **lead the marketing process**, prepare creative assets, organize projects, and coordinate with our VA to ensure everything gets published accurately and on time. Think of yourself as the bridge between ideas and execution. ## Your Responsibilities You'll help oversee our marketing from start to finish by: * Designing professional flyers in Canva (required) * Creating engaging social media graphics and campaigns * Writing marketing copy and social media content * Developing marketing calendars * Organizing multiple marketing projects simultaneously * Coordinating deadlines and keeping projects moving * Following up with coaches, instructors, and partners to collect photos, videos, and promotional content * Reviewing program information for accuracy before publication * Preparing finalized marketing materials for our Virtual Assistant to publish on our websites * Working closely with our VA to ensure websites, registrations, and marketing materials stay current * Helping prioritize projects and keeping me focused on what matters most * Recommending improvements to our marketing systems and workflows ## The Ideal Candidate I'm looking for someone who is: * Exceptionally organized * Detail-oriented * Proactive and self-motivated * Creative with strong design skills * Comfortable managing multiple projects at once * Excellent at written English * A strong communicator * Able to work independently and solve problems * Comfortable collaborating with a remote team ## Required Skills * Canva (Expert) * Graphic Design * Social Media Marketing * Marketing Copywriting * Google Workspace * Project Management * Excellent English * Strong organizational skills ## Bonus Skills Experience with: * Youth programs * Recreation or park districts * Nonprofits * Community organizations * WordPress or website content management * Email marketing * Video editing * AI tools like ChatGPT * Marketing to families and local communities ## Hours 10–20 hours per week to start, with the opportunity to grow into a much larger role as we expand. ## To Apply Please include: 1. Your portfolio (especially Canva designs and flyers) 2. Examples of social media campaigns you've managed 3. Tell me about a time you organized a complex project with lots of moving parts. 4. What project management software do you use? 5. Which AI tools do you regularly use? 6. Why do you think you'd be a great fit for this position? **To show you've read this entire posting, begin your proposal with the words: "Marketing is Organized."** I'm looking for someone who wants to build a long-term relationship and become an essential part of our growing team—not just complete one project and move on.