We're seeking a highly organized, proactive Administrative and Operations Coordinator to support our forensic accounting firm. The ideal candidate will manage administrative tasks, coordinate operations, and ensure smooth day-to-day activities. Responsibilities include handling data entry, providing customer service, and supporting the team with administrative support. The role requires proficiency in Microsoft Excel and strong communication skills.

We are seeking an exceptional part-time Executive Assistant to support a family navigating a serious medical situation. The primary responsibility is helping followup with appointments/doctors/lab work, tissue management, and clinical trial outreach. This is not a passive administrative role. We need someone who is highly proactive, persistent, resourceful, and comfortable taking ownership of tasks without constant supervision. If you are interested, we would love to schedule an initial intro/interview with you!

We need help with administrative support, answering calls, and booking appointments. Also emailing clients and gathering project information.

About Us Hella Handcarved is an interactive printmaking and design studio creating custom hand-carved stamps, live community block-printing experiences, branded activations, and handmade art. We're growing quickly and looking for a proactive Virtual Assistant to help keep our operations organized while providing exceptional customer support. We're looking for someone who enjoys building systems, communicating with people, and helping creative businesses thrive. This is a long-term position with room to grow into a larger operations or project management role. --- Responsibilities Customer Support & Email Management - Respond to customer inquiries with warmth, professionalism, and attention to detail - Manage order updates and communicate production timelines - Answer questions about custom stamp orders and live event bookings - Follow up with customers waiting on proofs, invoices, or approvals - Organize and maintain inboxes to ensure nothing falls through the cracks Calendar & Meeting Management - Schedule meetings and discovery calls - Coordinate appointments with clients and event organizers - Send reminders and confirmations - Manage calendar availability and booking links Sales & Outreach - Research potential events, markets, festivals, nonprofits, and businesses - Send personalized cold outreach emails introducing Hella Handcarved - Conduct outreach through Instagram, Facebook, and LinkedIn when appropriate - Track leads and follow-up conversations - Help build long-term partnerships and sponsorship opportunities Administrative Support - Create and maintain spreadsheets and trackers - Organize Google Drive files and documents - Update CRM or customer database - Assist with invoices, contracts, and basic project coordination - Help improve and automate repetitive workflows using AI and automation tools Operations Support - Help identify opportunities to streamline business processes - Document Standard Operating Procedures (SOPs) - Recommend systems that improve efficiency and customer experience - Support special projects as our business grows --- We're Looking For Someone Who Is: - Exceptionally organized - Proactive and self-directed - Friendly and professional in written communication - Comfortable talking with customers and potential partners - Tech-savvy and quick to learn new systems - Detail-oriented without needing constant supervision - Excited about supporting a small creative business with a community-centered mission --- Preferred Experience - Virtual Assistant or Executive Assistant experience - Customer service or client success experience - Inbox management - Calendar management - Cold email outreach or lead generation - Google Workspace - Canva - Notion, Airtable, Trello, Asana, or ClickUp - CRM systems - Social media messaging and communication - AI tools for improving workflows/accessibility --- Bonus Points If You Have Experience With - Creative businesses - Handmade products or artisan brands - Event coordination - Community organizations - Small business operations - Process automation --- Hours - Flexible - Starting around 5–15 hours per week with opportunity to increase - Long-term preferred --- To apply, please answer the questions. Please note: we care more about initiative, communication, and reliability than having a perfect résumé. If you're someone who loves creating order from chaos and helping meaningful businesses grow, we'd love to hear from you.

Seeking an experienced executive assistant to support my real estate portfolio and development projects. Responsibilities include managing schedules, coordinating travel, ensuring smooth project execution and also assist my role as executive producer in a film.The ideal candidate will have strong communication skills and experience in real estate management.

I'm seeking an administrative assistant to support my real estate business. The role requires availability from 8am-5pm CST for real-time communication and task handling. Responsibilities include managing schedules, coordinating communications, and performing various administrative tasks. The ideal candidate will be organized, efficient, and able to handle a variety of tasks effectively.

Here's a quick posting you can drop into Upwork: Title: Digital Executive Assistant / Office Manager (Part-Time, Ongoing) We're a fast-moving B2B SaaS company looking for a reliable, detail-oriented Digital EA / Office Manager to keep our back office running smoothly. This is a remote, ongoing role for someone who's organized, proactive, and comfortable owning recurring operational tasks with minimal hand-holding. What you'll do: HR support — onboarding/offboarding coordination, maintaining personnel records, tracking PTO, and helping with basic HR admin Invoicing & receivables — generating and sending invoices, tracking outstanding payments, following up on overdue accounts, and keeping AR clean Scheduling — managing calendars, coordinating meetings across time zones, and handling scheduling logistics General office management — document organization, light bookkeeping support, and keeping internal processes tidy You're a fit if you have: Prior EA, office manager, or operations experience (SaaS/startup a plus) Strong written communication and attention to detail Comfort with tools like QuickBooks, Google Workspace, and HubSpot (or willingness to learn quickly) A self-starter mindset and the discretion to handle sensitive info

Executive Assistant Job Description Job Title: Executive Assistant (Part-Time) Reports To: Executive Leadership Team Hours: Approximately 10–20 hours per week Position Summary We are seeking a highly organized, detail-oriented Executive Assistant to provide administrative, operational, and financial support to company leadership. The ideal candidate will be proactive, dependable, and capable of managing recurring administrative tasks, coordinating meetings, maintaining accurate records, and supporting accounting and property management functions. This role requires strong communication skills, discretion when handling confidential information, and the ability to prioritize multiple responsibilities in a fast-paced environment. Key Responsibilities Executive & Administrative Support Monitor and manage executive email inboxes daily, responding to or escalating communications as appropriate. Conduct daily check-in meetings with leadership to review priorities, deadlines, and ongoing projects. Coordinate and schedule meetings, appointments, and follow-up activities. Prepare meeting agendas and maintain accurate meeting notes and minutes. Attend recurring meetings and document action items and decisions. Documentation & Process Management Audit and review operational checklists, including: New Property Checklists Sale Property Checklists Refinance Property Checklists Ensure documentation is complete, accurate, and compliant with company procedures. Maintain and update internal procedures, records, and administrative files. Financial & Accounting Support Assist with monthly rent audit reviews. Coordinate and schedule accounts payable audit reviews. Review mortgage payment increases and update payment amounts as needed. Set up mortgage payments when they are not processed through the company's payment platform. Process contractor or vendor payments as required, including invoice review and payment coordination. Track payment-related deadlines and ensure timely completion of financial tasks. Operations Support Monitor recurring deadlines and ensure critical administrative and financial tasks are completed on schedule. Support special projects and operational initiatives as assigned. Assist with process improvements and workflow organization. Qualifications Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role preferred. Strong organizational and time-management skills. Excellent written and verbal communication abilities. High attention to detail and accuracy. Ability to handle confidential information professionally. Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms. Experience with accounting, bookkeeping, payment processing systems, or property management operations is a plus. Ability to work independently and manage priorities with minimal supervision. Desired Skills Meeting coordination and minute-taking Email and calendar management Accounts payable support Financial record review and auditing Process documentation Problem-solving and critical thinking Strong follow-through and accountability Work Schedule Part-time position averaging 10–20 hours per week. Daily email monitoring and executive support responsibilities. Weekly, monthly, and as-needed tasks scheduled according to business needs. Success in This Role The Executive Assistant will serve as a trusted partner to leadership by ensuring administrative operations run smoothly, financial and operational reviews are completed accurately, and executives are supported in managing priorities efficiently.

Part-Time Administrative & Research Assistant (5–10 Hours/Week) About Us Daniel Business Advisory is a boutique business advisory firm focused on acquisitions, business development, and investment opportunities. We are seeking a dependable, detail-oriented Administrative & Research Assistant to provide ongoing support across a variety of projects. This is a flexible, long-term part-time position averaging 5–10 hours per week. The ideal candidate enjoys research, organization, data management, and working independently with minimal supervision. Responsibilities - Research acquisition, investment, and business development opportunities - Maintain and update CRM records (HubSpot experience is a plus) - Perform data entry, data cleanup, and database management tasks - Track and monitor prospecting and outreach activities - Organize and maintain Gmail inboxes, folders, and email workflows - Assist with Google Drive organization, file management, and document structure - Support recurring administrative processes and special projects - Conduct online research and summarize findings - Organize company, prospect, and project information for leadership review Qualifications - Strong attention to detail and organizational skills - Reliable, responsive, and able to meet deadlines - Comfortable working independently and following established processes - Strong written communication skills - Proficiency with Google Workspace (Gmail, Drive, Docs, Sheets) - Experience with spreadsheets and online research tools - Experience with HubSpot, LinkedIn, CRM systems, or data management is helpful but not required What We're Looking For This is not a sales position and is not expected to evolve into a full-time role. We're looking for someone who takes pride in accurate work, enjoys supporting business operations behind the scenes, and can consistently contribute a few hours each week. The ideal candidate is highly organized, proactive, comfortable managing multiple administrative tasks, and capable of keeping information, files, and systems clean and up to date. Work Arrangement - Fully remote - Flexible schedule - Approximately 5–10 hours per week - Ongoing engagement for the right candidate When Applying, Please Include - A brief summary of your relevant experience - Any experience with HubSpot, CRM systems, Gmail management, or Google Drive organization, AI Tools - Examples of research, administrative, or data management projects you've completed - Your hourly rate - Your general availability each week We look forward to hearing from you.

About the role I am launching a real estate development startup and need a sharp, organized, and highly motivated executive assistant and project coordinator to help me keep everything moving. This is a fast-paced role with a lot of moving parts — you will be the central hub that ties everything together across my team, suppliers, architects, and contractors. This is not a support role. This is a coordination and execution role. You will be the person who makes sure every ball stays in the air, every task gets closed, and every project moves forward on schedule. This is a fully remote role. If you are exceptional at what you do, location does not matter. This role has real growth potential. As the business grows, so does your responsibility and compensation. What you will be doing - Managing multiple workstreams simultaneously — tracking what is open, what is overdue, what is at risk, and what needs escalation - Building and maintaining project trackers, task lists, and checklists that give real-time visibility into every moving part - Coordinating communication between team members, suppliers, architects, and contractors on my behalf — keeping everyone aligned and accountable - Making and receiving calls on my behalf — you are comfortable on the phone, confident, and represent me professionally in every conversation - Following up on outstanding tasks relentlessly until they are closed - Organizing and maintaining documents, project files, and correspondence in a clean and logical system - Conducting supplier and vendor outreach — calling and emailing manufacturers and vendors to gather information, pricing, and confirmations - Scheduling calls and meetings and preparing agendas - Researching topics and summarizing findings clearly and concisely - Drafting emails and messages for my review - Assisting with hiring — posting jobs, filtering applications, and presenting the best candidates - Identifying problems early and bringing solutions, not just the problem What I am looking for - Project management experience — you have managed moving parts, tracked deliverables, and kept teams accountable in a real professional setting - Exceptional coordinator — you thrive in environments where many things are happening at once and nothing slips through the cracks on your watch - Super sharp — you think ahead, connect dots without being told, and figure things out independently - Great communicator — exceptional written and spoken English, you represent me professionally in every email, message, and phone call - Confident and natural on the phone — you are comfortable calling suppliers, contractors, and vendors, asking the right questions, and getting the information we need without hesitation - Positive attitude — you bring energy and optimism to everything you do, even when things get chaotic - Hustler mentality — you do not wait for work to come to you, you go find it and make things happen - Roll up your sleeves — no task is beneath you, no problem is someone else's problem, you own outcomes - Executive assistant experience — you have done this at a real level for a real executive or entrepreneur, not just admin work dressed up as EA experience - Available during US Pacific Time business hours for at least 4 to 6 hours of overlap daily What this is not This is not a data entry role. This is not a task-ticking role. This is not for someone who waits to be told what to do next. I need someone who is two steps ahead of me at all times — not two steps behind. I need someone who responds with yes, I already started on it, here is where I am, and here is what I flagged along the way — not yes, noted, understood, and then silence. To apply One requirement only. Record a short video or voice message — 2 minutes maximum — telling me who you are and why you are the right person for this role. This is required. Applications without a video or voice recording will not be considered. Rate: Please state your expected hourly rate in your proposal