Kajabi Platform Management: • Update and maintain my Kajabi website and create new landing pages as needed • Organize CE course content: upload and clip videos, create thumbnails, structure modules and lessons • Edit and manage blog posts within Kajabi Marketing & Newsletters: • Draft and send newsletters in Kajabi to past students and new audience outreach • Design professional flyers and digital marketing materials in Canva for CE trainings • Post marketing content to Facebook therapist groups Social Media & Content: • Schedule and post content on Facebook, Instagram, LinkedIn, and YouTube • Upload videos to YouTube (with descriptions, tags, and thumbnails) • Basic video editing for CE courses, social media clips, and YouTube uploads Administrative & Student Support: • Manage registration for CE training courses • Provide friendly, professional customer service to enrolled students • Track enrollments and flag any issues to me promptly Organization & Documentation: • Use Notion to manage tasks, track projects, and stay aligned with the team • Organize and maintain files and documents in Google Drive Requirements: • Hands-on experience with Kajabi (please describe your experience in your proposal) • Proficiency with Canva for flyers, graphics, and digital marketing materials • Comfortable working in Notion for task management and Google Drive for file organization • Experience managing social media accounts (Facebook, Instagram, LinkedIn, YouTube) • Basic video editing skills (CapCut, Descript, Adobe Premiere, or similar) • Excellent written English — you'll be communicating directly with students • Highly organized, reliable, and able to meet deadlines without constant follow-up • US-based strongly preferred (for time zone alignment and familiarity with US CE industry norms) • Experience working with therapists, coaches, or health/wellness professionals is a plus Nice to have: • Familiarity with continuing education or mental health professional audiences • Experience with Facebook group marketing • Knowledge of YouTube SEO (titles, descriptions, tags) How to apply: In your proposal, please include: 1. A brief description of your Kajabi experience — what specifically have you done on the platform? 2. Links to or screenshots of any flyers, landing pages, or social media content you've created 3. Your availability (hours per week and time zone) 4. Your hourly rate

We need US based personal assistant - the project is very interesting and involves historical research - to get documents, send emails, collect documents (news papers, documents, genealogy, etc) - for research, administrative for client historical research project - must have credit card; service costs will be reimbursed (ex. $20/month subscription for news paper archive site, etc). Must be organized and able to work independently. Very large historical research project.

Hello! Hi I need a virtual assistant to assist with checking voicemails (and responding), checking and responding to emails, preparing donation receipts, soliciting and confirming sponsorships (so great communication skills needed). This would involve 15-20 hours per week.

I am seeking a detail-oriented and reliable Real Estate Virtual Assistant to support ongoing listing management, marketing, and administrative tasks. This role is ideal for someone who already has hands-on experience working with commercial real estate platforms and understands the importance of accuracy and timelines. Key Responsibilities: Input, update, and maintain property listings in MLS and commercial platforms Manage and edit listings in Buildout, Crexi, and CoStar Create professional sales and leasing flyers using Buildout Execute email marketing campaigns through Buildout (including formatting, scheduling, and list management) Ensure all listing information is accurate, consistent, and up to date across platforms Make timely edits and updates as needed Required Experience: Prior experience working with MLS (residential or commercial) Proficiency with Buildout (this is a must-have) Familiarity with Crexi and CoStar Experience creating real estate marketing materials (flyers, email campaigns) Strong attention to detail and ability to follow instructions

Summary Virtual Executive Assistant — Part-Time, Ongoing We're a small, fast-moving team behind two New York-based businesses — a multi-location spa & wellness brand and a creative/tech studio. We're looking for a sharp, proactive virtual EA to support senior leadership across both operations. This is a part-time role (10–20 hrs/week) with room to grow if it's a great fit. What you'll be doing Managing calendars, scheduling, and meeting coordination across multiple stakeholders Inbox triage and drafting correspondence on behalf of leadership Tracking action items and project tasks in Asana — keeping things from falling through the cracks Researching vendors, options, or topics and presenting findings in a clean, usable format Helping with light ops tasks: documentation, follow-ups, organizing files in Google Drive Jumping on ad hoc needs as they come up — we move fast and priorities shift What we're looking for Proven experience supporting C-suite or senior executives, ideally across multiple companies or work streams simultaneously Fluent in Google Workspace (Gmail, Calendar, Docs, Drive, Sheets) and Asana Excellent written English — you'll be communicating on our behalf Highly organized, self-directed, and comfortable with ambiguity Responsive and reliable — we need someone who flags issues before they become problems Discreet with sensitive business and personnel information Nice to have Experience in wellness, hospitality, or creative industries Comfortable with light HR admin or operations support Based in or familiar with NYC time zone (EST) - NYC local is ideal. Engagement Part-time / hourly, ongoing contract. We'd like to start with a small paid trial project. To apply Tell us briefly: what types of executives have you supported, and what tools do you use to stay organized across multiple priorities? Applications without a response to this will not be reviewed.

Requirements: Fluent English (Spanish is a plus) 1+ years supporting a real estate team, investor, or brokerage Go High Level (required) Social media management (Instagram, YouTube Shorts, TikTok) Canva Basic video editing (CapCut) CRM cleanup and pipeline management Lead follow-up Basic landing pages and forms SOP/documentation mindset Weekly responsibilities 40% CRM / GHL 30% social media 20% admin + lead follow-up 10% reporting

Company: FutureLink Staffing Partners Headquartered in Maryland, FutureLink Staffing Partners is a dynamic and growing healthcare staffing agency committed to connecting exceptional talent with purpose-driven care. We are currently expanding our outreach to establish new contracts and long-term partnerships with healthcare organizations and professional entities nationwide. Job Description: We are seeking a highly motivated, organized, and professional Virtual Assistant / Cold Caller with a background in healthcare to help generate leads, initiate contact with decision-makers, and schedule meetings with our CEO. As our virtual liaison, you will play a critical role in expanding our footprint across hospitals, clinics, home health agencies, and other medical and allied health facilities. Key Responsibilities: Research and identify target healthcare facilities and organizations Cold call facilities to gather key information and identify decision-makers Introduce FutureLink’s services and value proposition in a confident and professional manner Offer and schedule meetings between decision-makers and FutureLink’s CEO Document call outcomes, follow-ups, and leads in a shared tracking system Perform light administrative tasks and special projects as assigned Ideal Candidate: Has experience in the medical field (clinical or administrative) Comfortable speaking with medical directors, hiring managers, and executives *Excellent English speaking and written communication skills*-preferably native Warm, personable, and persuasive on the phone Organized and detail-oriented Able to work independently and reliably Previous experience in cold calling, lead generation, or virtual assistance is highly preferred Tools We Use: CRM and call tracking tools (training provided) Google Workspace (Docs, Sheets) Hours & Compensation: Part-time to start (5–15 hours/week) with potential for growth To Apply: Please submit your resume or Upwork profile along with a brief cover letter explaining your healthcare background, relevant experience in outreach or lead generation, and why you’re a great fit for this role. Include a voice sample for consideration.

I run a commercial cleaning company and am looking for a reliable Virtual Assistant to help identify, research, and reach out to potential subcontractor partners. This is a research + outreach role focused on finding high‑quality service providers who do great work but have limited marketing presence, and determining whether they would be interested in partnering with us.

# Marketing Project Manager / Creative Coordinator (Long-Term) | Canva • Social Media • Project Management I'm looking for a highly organized Marketing Project Manager & Creative Coordinator to become my right hand as we continue to grow. **This is NOT just a graphic design job.** I own a growing marketing and recreation management company in Chicago that promotes youth camps, sports, fitness, arts programs, nonprofit organizations, and community events. We manage dozens of programs and serve thousands of families every year. I'm looking for someone who can bring organization, creativity, and leadership to our marketing process. ## You'll Be Working Alongside Our Existing Virtual Assistant You will **not** be working alone. We already have an excellent Virtual Assistant who handles many of our website updates, administrative tasks, and backend work. Your role is to **lead the marketing process**, prepare creative assets, organize projects, and coordinate with our VA to ensure everything gets published accurately and on time. Think of yourself as the bridge between ideas and execution. ## Your Responsibilities You'll help oversee our marketing from start to finish by: * Designing professional flyers in Canva (required) * Creating engaging social media graphics and campaigns * Writing marketing copy and social media content * Developing marketing calendars * Organizing multiple marketing projects simultaneously * Coordinating deadlines and keeping projects moving * Following up with coaches, instructors, and partners to collect photos, videos, and promotional content * Reviewing program information for accuracy before publication * Preparing finalized marketing materials for our Virtual Assistant to publish on our websites * Working closely with our VA to ensure websites, registrations, and marketing materials stay current * Helping prioritize projects and keeping me focused on what matters most * Recommending improvements to our marketing systems and workflows ## The Ideal Candidate I'm looking for someone who is: * Exceptionally organized * Detail-oriented * Proactive and self-motivated * Creative with strong design skills * Comfortable managing multiple projects at once * Excellent at written English * A strong communicator * Able to work independently and solve problems * Comfortable collaborating with a remote team ## Required Skills * Canva (Expert) * Graphic Design * Social Media Marketing * Marketing Copywriting * Google Workspace * Project Management * Excellent English * Strong organizational skills ## Bonus Skills Experience with: * Youth programs * Recreation or park districts * Nonprofits * Community organizations * WordPress or website content management * Email marketing * Video editing * AI tools like ChatGPT * Marketing to families and local communities ## Hours 10–20 hours per week to start, with the opportunity to grow into a much larger role as we expand. ## To Apply Please include: 1. Your portfolio (especially Canva designs and flyers) 2. Examples of social media campaigns you've managed 3. Tell me about a time you organized a complex project with lots of moving parts. 4. What project management software do you use? 5. Which AI tools do you regularly use? 6. Why do you think you'd be a great fit for this position? **To show you've read this entire posting, begin your proposal with the words: "Marketing is Organized."** I'm looking for someone who wants to build a long-term relationship and become an essential part of our growing team—not just complete one project and move on.

I am attempting to finish my masters program. I need help logging in and checking my school email. Answering professors. Making sure I’m meeting deadlines. I’m not looking for you to do the work. I need a calendar built for me and an accountability person to make sure I’m meeting deadlines.