We are seeking an organized and communicative US-based administrative assistant/customer support specialist to support our team with estimating, lead follow-up, and project management/scheduling tasks. The ideal candidate will have strong attention to detail and excellent communication skills, ensuring accurate documentation and timely responses.

Looking for a reliable project/admin assistant to help manage day-to-day tasks, keep projects organized, and support communication across multiple clients and internal teams. This role will include answering emails, tracking project updates, helping follow up on deadlines, organizing files, and keeping information clear and up to date. Basic admin support will also include help with invoicing, billing, expense tracking, scheduling, and other operational tasks as needed. Must be organized, responsive, detail-oriented, and comfortable managing multiple moving pieces at once.

We are internet marketing consultants. We do fractional work, meaning we give guidance to existing departments. Our model including putting in place assistants in said departments who are trained to do supplementary tasks. Looking for someone to do repetitive tasks. This is not a strategic position, this does not require robust marketing background or knowledge. This is a task oriented job, tasks must be completed quickly and efficiently with minimal errors as they are simple, clearly defined and repetative. Tasks include: 1. Emailing leads (in network, warm, scripted) 2. Connections on Linkedin (scripted) 3. Using AI protocols (existing processes) to duplicate asset creation These are NOT flexible tasks meaning they must be completed exactly as outlined and not deviated from. Simple tasks performed daily with summaries generated from AI. Specific KPI's and scope include: 1. Generate 10 Social Media Posts Per Client Per Week Using AI Tools 2. Message 200 people per day via linkedin and email. This is a simple "TV on in the background" type of job that needs to be done quickly and repetitively. Reported are tallied by hand at the end of the day. You will max work with 2 clients per project. Please list tools you have proficiency with, such as CRM's, AI tools ect. There will be litmus tests for tools mentioned on your application, resume or message.

About us Evestify LLC is a US-registered (Minnesota), founder-led professional services firm providing market research, digital campaign management, and client strategy to B2B operators. We work on written agreements and value accuracy and clear reporting. The role We’re looking for an organized, proactive Virtual Assistant to keep our daily operations running smoothly and support client coordination. Responsibilities • Inbox and calendar management; scheduling calls across time zones • Client coordination and timely follow-ups • Data entry, file organization, and document prep • Drafting routine emails and meeting notes • General administrative support for the founder Requirements • 1+ years as a virtual assistant or in admin support • Excellent written English and a strong communicator • Comfortable with Google Workspace and common scheduling/CRM tools • Reliable, detail-oriented, and self-managing in a remote setting What we offer • 401(k) retirement plan with company match, administered through a trusted third-party provider • 100% remote work with flexible hours • Clear, written agreements • A collaborative, low-bureaucracy team that values ownership Details • 100% remote; some overlap with US Central Time preferred • Please include a short note on your experience and the tools you use Screening questions 1. How many years of virtual assistant / admin experience do you have? 2. Which scheduling and productivity tools are you most comfortable with? 3. How many hours per week can you commit, and what’s your time-zone overlap with US Central Time? 4. Describe a time you handled competing deadlines for a busy client or manager.

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Looking for an experienced assistant to send emails to executives in financial firms inviting them to join a series of meetings and retreats. Required experience: Proficient using email Communicate effectively and professionally with executives Detail oriented Proficient at keeping records in a CRM about contacts with prospects Proficient using Adobe Acrobat The goal of the project is to send emails to executives and set up meetings with prospects for our CEO to have one-on-one calls. If this works as well as it has in the past, we will have a need for much more work going forward.

We are seeking a detail-oriented and proactive Virtual Office Assistant to provide administrative and operational support to our practice, Diversified Therapy in Los Angeles. The ideal candidate is highly organized, tech-savvy, and comfortable managing multiple responsibilities while maintaining excellent communication and professionalism. Key Responsibilities Inbox Management Monitor and manage email communications Organize, prioritize, and respond to routine inquiries Flag urgent matters and ensure timely follow-up Client Outreach & Relationship Support Reach out to potential clients through email and other communication channels Conduct follow-up communications with prospective clients Maintain accurate records of client interactions and lead status Client Documentation Prepare, send, and track client intake forms and other practice-related documents Ensure all documentation is completed accurately and received in a timely manner Maintain organized digital client files while adhering to confidentiality standards Systems Development & SOP Creation Develop, document, and update Standard Operating Procedures (SOPs) Create and improve workflows to enhance efficiency and consistency Assist in implementing systems and processes to support practice growth Newsletter Management Draft, format, and distribute client newsletters Coordinate content and scheduling for email marketing campaigns Monitor engagement metrics and suggest improvements Light SEO & Online Presence Support Assist with basic Search Engine Optimization (SEO) tasks Update website content, blogs, and business listings as needed Support efforts to improve online visibility and search rankings General Practice Support Provide administrative assistance for day-to-day operations Support special projects and other duties as assigned Identify opportunities to improve office systems and client experience Qualifications Previous experience as a Virtual Assistant, Administrative Assistant, or similar role preferred Strong written and verbal communication skills Excellent organizational and time-management abilities Proficiency with Google Workspace and/or Microsoft Office Experience with CRM systems, email marketing platforms, and project management tools is a plus Familiarity with basic SEO principles and content management systems preferred Ability to work independently, prioritize tasks, and maintain confidentiality Preferred Skills Experience creating SOPs and operational documentation Knowledge of newsletter platforms such as Mailchimp or Constant Contact Comfortable learning new technologies and systems quickly Strong attention to detail and problem-solving abilities

We’re looking for a highly organized and reliable Virtual Assistant to support our team with weekly operations. This role is full time but will start as a part time position while training and ramping up. The role will be more hands-on at the beginning as you learn our systems, and then transition into consistent weekly support. About Us: We are a virtual, growing wellness and education company that hosts multiple daily events. Our work is supported by a small, dedicated team, and we value organization, reliability, and clear communication. Key Responsibilities: -Set up Kajabi events, offers, and pages -Ensure all event links, emails, and automations are set up correctly in both Calendly and Acuity -Create and maintain organized spreadsheets (Google Sheets) -Track weekly bookings, attendance, and revenue -Prepare a simple financial/reporting summary each Friday -Assist with general administrative and operational tasks Team Structure: You’ll be working alongside another Virtual Assistant who currently manages related tasks. Once you’re comfortable in your role, there will be opportunities to learn additional responsibilities so both team members can support each other when needed. Ideal Candidate: -Highly organized and detail-oriented -Strong with spreadsheets and data tracking -Reliable and consistent with weekly deliverables -Clear communicator and responsive -Comfortable learning new systems quickly Bonus: -Experience with Kajabi -Experience with Calendly, Acuity, Stripe, or similar tools -Experience supporting online businesses, events, or courses

About Us The Fox Moon Farm Project is a nonprofit in rural Virginia built on a simple belief: nature and animals heal. We provide equine and farm-based learning for individuals with special needs and for those carrying trauma — including county-funded youth and a women’s wellness program. Our work is hands-on, relational, and growing fast. The Role We’re looking for an organized, self-directed Virtual Administrative Assistant to become the operational backbone of the farm. You’ll start part-time and hourly, taking the recurring administrative load off the founder’s plate. As trust builds and the organization grows, so does the role — both in hours and in responsibility. This is a chance to grow with a mission you can feel good about. The work touches client records, county contracts, and financials, so discretion and reliability are essential. The founder is also very busy so this position requires someone who is a self-starter, is a “go-getter”, is hungry for work and can read minds. In all seriousness, we’re looking for a dynamic individual who loves to multi task and cross off their “to do” lists. What You’ll Do (this is a sampling) Scheduling & client registration • Schedule and confirm all daily sessions and coordinate calendars • Handle scheduling for farm tours • Register all new clients — including ensuring registration paperwork and liability/waivers are completed before the start date • Keep the client contact list current County contracts & billing • Manage contracts with County Social Services, updating every three months • Gather all session reports and complete monthly invoices for county clients, submitting to the founder for approval • Handle general invoicing and billing in QuickBooks Finance & accounting • Keep company taxes and financials updated monthly and yearly • Manage financial accounting in QuickBooks — track revenues and expenses and deliver reports to support strategic planning • Email and track all invoices, comparing and contrasting to the calendar to ensure all payments are made in a timely fashion. • Communicate directly with clients to follow up on payments due. Operations • Keep the Master To-Do list updated and help allocate tasks to get them across the finish line • And so much more…. Development & program outcomes • Research opportunities to support fundraising • Gather testimonials and reviews from parents and help update to website, social media, newsletter etc. • Send assessment forms to track client progress Marketing • Support marketing efforts: social media posting via Buffer, emails, one-pagers, newsletters, and other outreach What We’re Looking For • Strong organizational skills and the ability to work independently with minimal oversight • Comfort with QuickBooks and basic bookkeeping/financial reporting • Clear, professional written communication • A GO GETTER! • Knowledge of and comfort with working with Ai tools like Claude and ChatGpt • Discretion handling sensitive client and contract information • Familiarity with tools like Buffer, Google Workspace, and online scheduling (or quick to learn) • A genuine connection to our mission — bonus points for any background in nonprofits, education, social services, or animal/equine work • A big heart! The Details • Type: Hourly, 1099 contractor (with potential to grow into a longer-term part-time role) • Location: Fully remote • Hours: 10-15 hours/week to start, with room to grow

Location: United States Only Compensation: $10 per upload (approximately 10-15 minutes of work) Overview I am looking for a reliable U.S.-based assistant to upload one YouTube video per week and provide basic performance screenshots. I provide everything: * Video file * Title * Description * Tags * Thumbnail * Scheduling instructions This is primarily a copy-and-paste role with attention to detail. Responsibilities * Upload video to YouTube Studio * Enter provided title, description, and tags * Upload thumbnail * Schedule publication * Verify everything appears correctly * Send confirmation when complete * Provide screenshots of key analytics: * Views * CTR * Watch Time * Average View Duration * Subscribers gained/lost Requirements * Must be located in the United States * Familiarity with YouTube Studio * Strong attention to detail * Dependable communication * Ability to follow instructions exactly Compensation * Fixed price: $10 per completed upload * One upload per week initially * Potential for additional work as channel grows To Apply Please answer: 1. What state are you located in? 2. Have you worked with YouTube channels before? 3. Are you comfortable with the fixed rate of $10 per upload? 4. How quickly can you typically complete an upload once materials are provided?