Seeking a proactive executive assistant to support a CEO managing multiple companies. Responsibilities include scheduling, communication, data entry, and managing tasks. The ideal candidate will be organized, detail-oriented, and able to handle a variety of tasks efficiently. Experience in managing multiple tasks and responsibilities is essential.

We are seeking a reliable and organized virtual assistant to provide administrative support to our team. The ideal candidate will help with tasks such as managing emails, scheduling appointments, data entry, and general office tasks. Strong communication skills and attention to detail are essential. This role is perfect for someone who is proactive, tech-savvy, and enjoys multitasking in a fast-paced environment.Virtual Medical Administrative Assistant (Behavioral Health – Remote) Company Willow Oak Community Behavioral Health Center, Inc. Licensed Outpatient Behavioral Health Provider – Georgia Position Summary Willow Oak Community Behavioral Health Center, Inc. is seeking a highly organized and detail-oriented Virtual Medical Administrative Assistant to support our clinical and administrative operations. This role is critical to maintaining efficient referral flow, accurate EMR/EHR data, timely authorizations, and reduced administrative backlogs across the organization. The ideal candidate has experience in healthcare or behavioral health administration, understands insurance verification and prior authorizations, and is comfortable working across multiple systems while meeting strict accuracy and compliance standards. Key Responsibilities Referral & Intake Coordination Receive and process intake referrals submitted by Willow Oak staff via email and internal systems Arrange and track referrals to internal programs and external providers Maintain real-time referral status tracking and follow-up documentation Communicate referral updates to internal staff as needed EMR / EHR System Management Accurately enter, update, and manage client data within EMR/EHR platforms Complete patient registration and demographic updates Maintain document control, including uploading, indexing, and organizing records Ensure data integrity and compliance with HIPAA and organizational policies Insurance & Authorization Support Verify patient eligibility and insurance coverage Complete prior authorizations and track authorization status Update fee schedules and insurance reimbursement rates within the EMR system Assist in reducing administrative and authorization backlogs Scheduling & Appointment Management Schedule, reschedule, and manage client appointments Update appointment changes promptly in the EMR system Coordinate with clinical and administrative staff to ensure accurate calendars Billing & Payment Support Enter and update payments accurately in the system Support administrative billing workflows as assigned Assist with data entry related to services and reimbursements Administrative & Operational Support Perform general administrative duties to support daily operations Attend all required system, EMR, payer, and organizational trainings Maintain proficiency in evolving systems, workflows, and payer requirements Support continuous process improvement initiatives Required Qualifications High school diploma or equivalent (Associate’s degree preferred) Minimum 1–2 years of healthcare or behavioral health administrative experience Experience working with EMR/EHR systems Knowledge of insurance verification, eligibility checks, and prior authorizations Strong attention to detail and data accuracy Excellent organizational and time-management skills Ability to manage multiple tasks in a fast-paced, remote environment Proficient in Microsoft Office and secure email communication Preferred Qualifications Experience in behavioral health, substance use, or outpatient clinical settings Familiarity with Georgia Medicaid and managed care organizations Prior experience updating fee schedules and insurance rates in EMR systems Experience supporting revenue cycle or administrative back-office functions Work Environment Fully remote / virtual position Must maintain HIPAA-compliant workspace and secure internet access Required attendance at scheduled virtual trainings and meetings

- Must be located in the US and willing to sign NDA. - Fluent in English / Native-level English writer. - Comfortable making calls (scheduling, talking with retail SAs, etc). - Comfortable with Google Sheets - Approx. 5-10/hrs a month to start. Example of tasks: Ongoing asks (all personal): - Calendar management - Manual bills & one-off invoices - proactive payment mgmt and tracking - Service scheduling and comms (like landscaping, grooming, doctors), most of which is by phone for locations in US Central time zone. As needed: - Reservations - Retail comms / Finding and purchasing items. Should be familiar talking with SAs. - Light research (like: best doctor for X in this city based on X criteria) - Groceries ordering - To-do list and other digital organization - Email mgmt

# Executive Assistant (Remote) ## About Me I am an entrepreneur and owner of multiple businesses. I move quickly, juggle many projects at once, and constantly generate new ideas. I'm looking for a highly organized Executive Assistant who can bring structure, organization, and follow-through to my day-to-day operations. This is not a traditional administrative role. I need someone who can become my right hand, learn how I think, help manage my workload, and ensure important tasks don't fall through the cracks. ## What You'll Do ### Executive Support * Manage and maintain my calendar * Schedule meetings and coordinate appointments * Prioritize tasks and deadlines * Organize projects and ensure follow-up on action items * Help manage personal and business administrative tasks ### Email Management * Learn my communication style and voice * Draft and respond to emails on my behalf * Organize inboxes and prioritize important communications * Follow up with clients, vendors, and team members as needed ### Project Management * Manage projects within Asana * Create and maintain task lists, timelines, and workflows * Track progress and hold me accountable to deadlines * Turn ideas and conversations into actionable plans * Help organize ongoing business initiatives ### AI & Technology * Use AI tools such as ChatGPT and other productivity software * Help create prompts and workflows * Research solutions and summarize findings * Continuously identify ways to improve efficiency through technology and automation ### Organization & Planning * Create systems and processes that keep projects organized * Document procedures and workflows * Help manage the constant flow of ideas, notes, and tasks * Provide structure to a fast-paced entrepreneurial environment ## The Ideal Candidate You are: * Extremely organized and detail-oriented * Proactive and resourceful * Comfortable working independently * Excellent at written communication * Tech-savvy and quick to learn new software * Experienced with Asana or similar project management platforms * Comfortable using AI tools daily * Able to manage multiple priorities without dropping details * Professional, reliable, and trustworthy ### Bonus Points For * Experience supporting entrepreneurs, founders, or executives * Operations or project management experience * Experience working with ADHD entrepreneurs * Process improvement or workflow design experience * Familiarity with Google Workspace ## What Success Looks Like After a few months, you will: * Understand my communication style well enough to draft emails with minimal oversight * Keep projects organized and moving forward * Help me stay focused on high-value activities * Reduce the mental load of managing multiple businesses * Serve as a trusted partner who brings order to chaos ## Hours & Compensation * Remote position * Flexible schedule but mostly during business hours * Hours: To be determined based on experience and availability * Compensation: Based on experience When applying, please tell me: 1. Why you believe you'd be a great fit for this role. 2. What AI tools you use regularly. 3. Your experience with Asana or project management software. 4. Your experience supporting entrepreneurs or executives. 5. How you stay organized when managing many competing priorities. 6. Share an example of a system or process you created that improved efficiency.

Busy professional seeking a high energy proactive personal assistant to help with daily tasks and administrative work. The ideal candidate will be organized, efficient, and able to manage multiple tasks simultaneously. Responsibilities include managing schedules, making phonecalls to service providers, and handling email communications. Experience with Microsoft Excel, Outlook and Word is essential. Must pass a background check.

I'm looking for an on-call assistant for marketing work. Expected tasks include: -handling incoming/outgoing inquiries -managing social media -scouting people/places/things -assisting with advertising -networking Hourly pay + bonuses related to any incoming business you affect. Very part time for now, but if you're good, this should turn into something more involved and worthwhile soon. If you are reliable and interested, explain your skills, experience and availability. *DO NOT apply if you are unreliable, bad at instructions, not capable of working alone, not capable of working within a team, or difficult to manage

I am looking for a resourceful, proactive Personal Assistant to help me with various tasks as I prepare to launch a new business. This is a flexible, part-time role paying $12 to $15 per hour. Core Tasks: Information Gathering: Researching local/state steps to file a DBA and finding specific operational details for the business launch. Outreach & Communication: Making phone calls on my behalf to gather information from vendors, agencies, or local offices. General Support: Handling everyday personal and administrative tasks to help keep the launch organized. Logistics & Requirements: Hours: Approximately 5 to 10 hours per week to start, with potential to grow. Availability: Must be available to make phone calls during Eastern Standard Time (EST) business hours. (Note: Have your husband swap EST for your actual time zone if different). Skills: Excellent phone etiquette, strong internet research skills, and comfortable making outbound calls. Privacy: High level of trustworthiness and discretion (the selected candidate will sign an NDA upon hire). To prove you read this entire posting, please start your application with the phrase "Ready to Research!" Applications without this phrase will be automatically declined. Please briefly highlight your experience making professional phone calls or doing research.

Hey! Please read: I'm looking for a full-time, long-term assistant to help me in my everyday tasks & grow alongside me. No need to have a lot of experience, you'll learn everything you need to know after getting hired. Salary starts at $1K/month and goes up from there. The more reliable you become, the higher you'll get paid. I don't have a limit in mind. This is for people who are are passionate about supportive roles and, therefore, open to working long hours every day. No other jobs. Here are some examples of what you should be good at: - solve problems, find answers to anything, be resourceful - do thorough research on any topic - help hire people - manage a few employees - proof read, check mistakes in videos - come up with ideas - learn (or already knows) about clothing, materials, cuts - be good with criticism BONUS: If you're great at UGC (being on camera), that will be extremely useful, since running ads is my main priority. The plan is to hire you long-term, & you'll take part in most of the things I do. Your salary increases as we go on and as you get better at handling responsibilities. Message "EXCELLENT" if this sounds like you.

Hi! All Works Property (residential property repair/maintenance/improvement business) is looking to connect with an independent Virtual Assistant. Experience using AI tools like ChatGPT and Claude, along with a solid understanding of the marketing funnel, is highly preferred. Example Tasks - Basic market and competitor research - Updating WordPress website content - Managing and updating social media profiles - Creating branded Canva templates and graphics - Writing social media captions using brand guidelines and marketing strategy - Public engagement and community interaction on social media - Creating mockups, diagrams, and simple workflows in Figma - General marketing and administrative support as needed If you're interested, please contact Sydney to connect. 1. What are your biggest strengths and weaknesses as a VA? 2. Which types of tasks do you enjoy the most/least? 3. What time zone are you in, and what are your typical working hours? 4. During your working hours, how quickly do you typically respond to messages?

Hey, I’m looking for a highly capable, well spoken assistant to support me with day-to-day tasks and grow alongside me long-term. This role is best suited for someone who genuinely enjoys supportive positions and is fully committed, meaning you’re open to working long hours daily without juggling other jobs. Key responsibilities include: + Solving problems and finding answers independently + Conducting thorough research on any topic + Assisting with hiring and firing + Managing a small team + Proofreading and identifying mistakes in videos and scripts + Generating ideas and solutions + Helping with purchasing and shopping tasks + Learning quickly and handling feedback well Extra: Be open to UGC, being part of video ads. Not necessary, but useful. The goal is to hire you full-time, long term. Your salary will increase over time as you improve and take on more responsibility. This role is for someone who thrives in a supportive, behind-the-scenes position. If this sounds like you, include the word “right-hand” in your application.