We're a PR firm looking for a sharp, proactive Executive Assistant to be the CEO's right hand and keep our day-to-day running smoothly. You'll touch executive support, sales, and HR, so we need someone organized, dependable, and great with follow ups. If you never drop a ball and like variety in your day, this role is for you. This is a long-term, recurring position. SCHEDULE Monday through Friday, covering core Eastern Time (EST) business hours. You can manage your own hours as long as the work gets done on time and you're reachable during the day for calls and follow ups. WHAT YOU'LL DO Executive Support * Manage the CEO's calendar and schedule meetings effectively * Book appointments, arrange travel, and send gifts * Send meeting reminders and keep everyone on schedule * Handle calendar and meeting follow ups, and assign tasks to the team Sales Support * Manage our Pipedrive CRM, keeping deals and pipelines accurate and up to date * Support sales calls and handle sales follow ups * Follow up on outstanding proposals and assist with creating new ones HR & Team Coordination * Conduct weekly pre-screening interviews and calls for open positions * Manage projects and tasks in Basecamp * Follow up with team members for weekly reporting WHAT WE'RE LOOKING FOR * A proactive self-starter who never drops a follow up * Proven experience as an executive or virtual assistant * Hands-on experience with Pipedrive and Basecamp (or similar CRM and project tools) * Comfortable on the phone for sales and candidate screening calls * Excellent written and spoken English * Strong organization and the ability to juggle priorities across executive, sales, and HR work * Dependable and able to work independently TO APPLY Tell us briefly about your EA experience and highlight any sales, CRM, or HR work. Confirm you can cover Monday to Friday EST business hours, and include a short note on your Pipedrive, Basecamp, and phone experience.

We are seeking an exceptional part-time Executive Assistant to support a family navigating a serious medical situation. The primary responsibility is helping followup with appointments/doctors/lab work, tissue management, and clinical trial outreach. This is not a passive administrative role. We need someone who is highly proactive, persistent, resourceful, and comfortable taking ownership of tasks without constant supervision. If you are interested, we would love to schedule an initial intro/interview with you!

(we give you a playbook and weekly plan to follow, so you're never guessing): Design eye-catching graphics and short videos (Canva or similar) for posts, Stories, flyers & promos — you create our visuals from scratch Plan and run our content calendar across Instagram, Facebook, TikTok & Google for all seven parts of the business Tailor the message to each audience — busy professionals & shift workers for meal prep; hosts for catering and events; the nightlife crowd for weekends Write and schedule daily posts, Stories & Reels; reply to comments, DMs and Google reviews Run our email & text campaigns; coordinate influencers; capture our customer list; help pre-sell weekend tables Track what's working each week and do more of it You're a great fit if you: Can design clean, scroll-stopping graphics in Canva (or similar) — this role creates our visuals Have managed social media for a business (please share samples +designs) Can juggle several "brands under one roof" and keep a calendar organized Write clear, engaging English and can shift tone for different audiences Are reliable, proactive, and good at following and improving a system Bonus: restaurant/hospitality experience, or multicultural / island / Latin audiences

I’m looking for someone local in US who can help me set up some equipment. I built a distributed system and I need to get everything physically set up so I can test it. The work is pretty simple, just setting it up and getting it running. I’m paying $200 per equipment. If you’re good with tech stuff and available in the area, feel free to message me. I’d really appreciate the local help. Thanks!

About the Role This position is temporary and expected to average 3-5 hours per day Mon-Friday with at least 2 hours of work in the morning. There is currently no anticipated end date, and the duration of employment will depend on the firm's ongoing workload and operational needs. Key Responsibilities: - Manage client communications by monitoring the main inbox, routing messages, handling standard inquiries, and following up as needed. - Organize and maintain digital files to ensure all documents are accurately saved and easy to locate. - Coordinate client meetings, send invites, prepare materials, and support follow-up tasks. - Support international patent coordination by organizing documentation and sharing required information with global partners. - Help prepare and process standard legal documents and correspondence. - Contribute to improving and documenting internal processes - Collaborate with attorneys and paralegals to support efficient daily operations. - Take on additional administrative tasks as assigned Competencies: - Maintain strong attention to detail and accuracy in all documentation. - Communicate clearly and professionally with clients and team members. - Adapt quickly to new software, tools, and systems. - Reliable in managing follow-ups and supporting workflow tasks. - Follow instructions carefully while taking initiative when appropriate. - Professional, courteous, and client-focused in all interactions. - Work collaboratively to support smooth daily operations. - Flexible and responsive to changing priorities. - Protect confidentiality and upholds firm values in every task. Education and Experience - Associate's degree is preferred. - 1–2 years of administrative, or office support, and docketing experience preferred. - Demonstrated ability to manage multiple tasks, follow instructions, and maintain attention to detail in a professional setting. - Proficiency in MS Office Suite (Word, Excel, Teams, SharePoint). - Experience working in a law firm is a plus! Additional Information - This is an independent contractor position. Candidates selected for the role will be required to sign the firm's Independent Contractor Agreement and Confidentiality Agreement. - All work must be performed using the firm's secure virtual desktop environment. - Candidates whose qualifications closely match our needs will be invited to a 30-minute introductory conversation to determine whether there is a mutual fit before moving forward in the hiring process.

Part-Time Administrative & Research Assistant (5–10 Hours/Week) About Us Daniel Business Advisory is a boutique business advisory firm focused on acquisitions, business development, and investment opportunities. We are seeking a dependable, detail-oriented Administrative & Research Assistant to provide ongoing support across a variety of projects. This is a flexible, long-term part-time position averaging 5–10 hours per week. The ideal candidate enjoys research, organization, data management, and working independently with minimal supervision. Responsibilities - Research acquisition, investment, and business development opportunities - Maintain and update CRM records (HubSpot experience is a plus) - Perform data entry, data cleanup, and database management tasks - Track and monitor prospecting and outreach activities - Organize and maintain Gmail inboxes, folders, and email workflows - Assist with Google Drive organization, file management, and document structure - Support recurring administrative processes and special projects - Conduct online research and summarize findings - Organize company, prospect, and project information for leadership review Qualifications - Strong attention to detail and organizational skills - Reliable, responsive, and able to meet deadlines - Comfortable working independently and following established processes - Strong written communication skills - Proficiency with Google Workspace (Gmail, Drive, Docs, Sheets) - Experience with spreadsheets and online research tools - Experience with HubSpot, LinkedIn, CRM systems, or data management is helpful but not required What We're Looking For This is not a sales position and is not expected to evolve into a full-time role. We're looking for someone who takes pride in accurate work, enjoys supporting business operations behind the scenes, and can consistently contribute a few hours each week. The ideal candidate is highly organized, proactive, comfortable managing multiple administrative tasks, and capable of keeping information, files, and systems clean and up to date. Work Arrangement - Fully remote - Flexible schedule - Approximately 5–10 hours per week - Ongoing engagement for the right candidate When Applying, Please Include - A brief summary of your relevant experience - Any experience with HubSpot, CRM systems, Gmail management, or Google Drive organization, AI Tools - Examples of research, administrative, or data management projects you've completed - Your hourly rate - Your general availability each week We look forward to hearing from you.

Seeking an experienced executive assistant to support my real estate portfolio and development projects. Responsibilities include managing schedules, coordinating travel, ensuring smooth project execution and also assist my role as executive producer in a film.The ideal candidate will have strong communication skills and experience in real estate management.

I am a Las Vegas Realtor looking for a highly organized, dependable Marketing Assistant / Project Coordinator to help me stay on track with several business growth initiatives over the next 90 days. This is a part-time role (approximately 5–10 hours per week) and is ideal for someone who enjoys helping projects move from idea to completion. Current projects include: * Social media content scheduling * YouTube channel management and video uploads * CRM/database organization and cleanup * Email marketing support * Canva graphics and marketing materials * Organizing and tracking business projects * Assisting with a relocation guide and other client resources * Weekly goal tracking and accountability support The ideal candidate is: * Highly organized and detail-oriented * A strong communicator * Comfortable using Canva, Google Workspace, and social media platforms * Able to follow systems and meet deadlines * Proactive and willing to make recommendations when appropriate * Reliable and responsive Real estate experience is a plus but is not required. What I need most is someone who can help me stay organized, keep projects moving forward, and ensure that important tasks do not fall through the cracks. I value professionalism, integrity, clear communication, and follow-through. I prefer to work with someone who is collaborative, positive, and solutions-oriented. We will communicate regularly through email, messaging, and occasional Zoom meetings as needed. When applying, please tell me about your experience with project management, organization, social media, Canva, and any work you have done supporting small businesses, entrepreneurs, or real estate professionals.

Description: Looking for a reliable and detail-oriented administrative assistant to support a small real estate portfolio and General construction startup and help as operational needs grow. Responsibilities include: Gathering information for Workers' Compensation audits and submitting and communicating. Following up with banks, insurance companies, vendors, and tenants as needed. Maintaining supplier and vendor databases in Google Sheets by gathering all data from the owner. Researching suppliers, materials, and service providers Assisting with purchasing and follow-through on parts/materials orders Creating process documentation and improving workflows General administrative support as needed Requirements: Organized, proactive, and detail-oriented Strong communication and follow-up skills Proficient with Google Sheets and documentation Comfortable using AI tools to improve efficiency and productivity Able to work independently and help organize and improve processes. Hours & Pay: 5–10 hours per month initially, with potential for growth as we get started. Initially ready to deploy 10 hours as of next week to get started. Initially starting up will be some extra time to get systems going. So an initial 10-20 hours to get going then to have check ins and work on improvements. $50/hour Flexible schedule. Looking for Pacific time. If you live in Los Angeles it is a huge plus!

**Part-Time Remote Client Communications & Operations Assistant** Victoria’s Educational Services is looking for a reliable, detail-oriented, and proactive part-time remote assistant to help with client communication, administrative operations, billing support, social group coordination, and light marketing/admin tasks. This role is ideal for someone who enjoys keeping a small business organized, following up without being chased, communicating warmly with clients, and noticing ways to make systems smoother. This is not a role for someone who only wants to complete random one-off tasks. I am looking for someone who can take ownership of recurring responsibilities, keep track of open items, communicate clearly, and help make sure nothing falls through the cracks. **Main Responsibilities** **Client Communication & Follow-Up** * Check and respond to emails, texts, calls, and social media messages during agreed-upon weekday check-in times * Use approved templates to respond to routine inquiries * Send trial session invitations, reminders, and follow-ups * Track leads in Google Sheets and make sure families receive the next step * Flag sensitive, unclear, or higher-level questions to Victoria **Billing & Admin Support** * Create and send invoices for non-autopay clients via Quickbooks * Follow up on late payments and outstanding balances, and report them to Victoria * Support contractor payment processing weekly via Quickbooks * Help set up autopay for new families in QuickBooks * Keep billing and payment trackers updated **Social Group & Event Coordination** * Confirm attendance for Tuesday social groups weekly (via text and followed up with phone call if needed) * Support monthly Teen and Adult Game Night event coordination (be aware of DNC list, answer parent questions as needed, screen new registrants to make sure they fit event requirements before moving forward with registration, track registrants and if we have enough students registered before listed deadline, coordinate which teachers will host the events, send reminders as needed, send overview after game night with photos and showing how the event went) * Update registration trackers for social groups and game night events * Send announcement emails/texts * Follow up with people who registered but have not paid * Update event dates, registration deadlines, and related links **Teacher & Operations Coordination** * Notify teachers of upcoming trial sessions * Coordinate with teachers regarding coverage and scheduling needs * Remind teachers to send photos, clips, and session recap information * Maintain internal trackers for attendance, billing, teacher absences, coverage, and events **Website, Forms & Marketing Admin** * Make basic website updates, such as changing event dates, flyers, links, landing pages, or waitlist forms (using GoHighLevel) * Create and update forms * Share social media posts to local Facebook groups * Help create freebies or landing pages as needed * Update SOPs as processes change **What I’m Looking For** The right person is: * Extremely reliable and organized * Warm, professional, and clear in communication * Comfortable communicating with parents/families * Detail-oriented with billing, forms, trackers, and follow-ups * Able to follow templates while still sounding human * Proactive about noticing gaps, repeated questions, or unclear systems * Comfortable asking questions when needed, not waiting passively if the next step is clear * Willing to keep a list of weekly tasks completed and outstanding tasks * Comfortable using or learning tools such as QuickBooks, Google Sheets, Google Forms, GoHighLevel, website editors, and email/text systems **Important Expectations** This role requires proactive ownership. That means: * Keeping assigned tasks moving without repeated reminders * Following up on open items until resolved * Checking communications at agreed-upon times throughout the day * Sending updates when something is pending, delayed, or unclear * Noticing when a process could be improved * Suggesting templates, systems, or workflow improvements when you see repeated issues **Hours & Schedule** This is a part-time remote position. Hours may vary, but the role will likely start around 5–10 hours per week. Some availability during normal weekday hours is required because client communication and follow-ups need to be checked throughout the day. This position will begin with a 30-day trial period to make sure it is a strong fit on both sides. Training will be provided on our systems, workflows, templates, trackers, and communication guidelines. My current assistant will be available during the transition, and I will also provide guidance on our client communication style and what should be escalated. This role is still best suited for someone who already has strong admin, communication, organization, and follow-up skills. As part of the application, please include a brief 60–90 second video introduction. This does not need to be highly produced- a simple Loom/video recording is fine. In the video, please share: 1. A little about your relevant experience 2. Why this type of client communication/operations role interests you/Why you believe you're a good fit for this position This role includes written communication and occasional light/scripted phone follow-up, so I’m looking for someone who communicates clearly, warmly, and professionally.