I am looking for a resourceful, proactive Personal Assistant to help me with various tasks as I prepare to launch a new business. This is a flexible, part-time role paying $12 to $15 per hour. Core Tasks: Information Gathering: Researching local/state steps to file a DBA and finding specific operational details for the business launch. Outreach & Communication: Making phone calls on my behalf to gather information from vendors, agencies, or local offices. General Support: Handling everyday personal and administrative tasks to help keep the launch organized. Logistics & Requirements: Hours: Approximately 5 to 10 hours per week to start, with potential to grow. Availability: Must be available to make phone calls during Eastern Standard Time (EST) business hours. (Note: Have your husband swap EST for your actual time zone if different). Skills: Excellent phone etiquette, strong internet research skills, and comfortable making outbound calls. Privacy: High level of trustworthiness and discretion (the selected candidate will sign an NDA upon hire). To prove you read this entire posting, please start your application with the phrase "Ready to Research!" Applications without this phrase will be automatically declined. Please briefly highlight your experience making professional phone calls or doing research.

We are a growing digital agency looking for a reliable, proactive, and organized US-based Virtual Assistant to support our day-to-day agency operations and provide personal assistant support to our CEO. This is a long-term, ongoing role and we're looking for someone who can grow with us, stay on top of moving pieces, and help keep the team and our clients on track. RESPONSIBILITIES: - Task managing clients: Help track, organize, and follow up on client deliverables and deadlines to ensure nothing falls through the cracks. - Ongoing agency operations: Support the day-to-day running of the agency, including keeping internal processes organized and running smoothly. - Team accountability: Help keep our team on task by monitoring project progress, sending reminders, and flagging bottlenecks. - Software & tools organization: Manage and organize our project management and productivity tools (e.g., ClickUp, Asana, Notion, or similar) to keep workflows clean and up to date. - CEO personal assistant support: Assist the CEO with scheduling, correspondence, research, and other personal and professional tasks as needed. - Social media responses: Occasionally jump in to respond to client social media comments, messages, or inquiries on behalf of our agency or our clients. WHO WE'RE LOOKING FOR: - Based in the United States - Strong English communication skills (written and verbal) - Highly organized, detail-oriented, and self-motivated - Comfortable working independently and managing multiple tasks - Experience with project management tools is a plus - Familiarity with social media platforms (Instagram, Facebook, LinkedIn, etc.) - Reliable internet connection and availability during US business hours This role starts at $10/hr. If you're a great fit and grow with the team, there is room to expand the role over time. Please include a brief intro about yourself and your experience with agency or executive assistant work when applying.

I am looking for a proactive, trustworthy, and detail-oriented Virtual Assistant to manage the day-to-day operations of both my business and personal life. This is an ongoing, part-time position for someone who excels at juggling multiple administrative and lifestyle tasks. Key Business Responsibilities: • Scheduling & Follow-ups: Coordinate client appointments, manage calendars, and make professional client follow-up phone calls. • Invoicing: Generate, send, and track client invoices. • Digital Organization: Set up and maintain an organized Google Drive folder structure. • Client Fulfillment: Order and track inventory or supplies to be shipped directly to clients. Key Personal Responsibilities: • Vendor Management: Schedule and coordinate household vendors (housekeeper and lawn care/grass cutting). • Personal Logistics: Manage weekly online grocery ordering and schedule home deliveries. Requirements: • Excellent verbal communication skills (must be fully comfortable making professional phone calls). • Highly proficient with Google Workspace (Drive, Calendar, Docs). • Tech-savvy and quick to learn standard consumer apps (Instacart, retail ordering sites). • Strict adherence to confidentiality regarding personal and business data.

Overview I’m seeking a highly organized, proactive part-time Personal Assistant to support executive-level life administration. This role is designed to reduce mental load, manage logistics, and keep personal systems running smoothly — not just complete tasks. This is an ideal role for someone who enjoys working independently, anticipates needs, communicates clearly, and takes pride in making someone’s life easier behind the scenes. Scope & Commitment Hours: 8–12 hours per month Schedule: Flexible, spread across 2–3 days per week Location: Fully remote Rate: $30–40/hour (based on experience) Key Responsibilities - Calendar management and scheduling (personal and light overflow) - Travel research and coordination (booking with approval) - Inbox triage, follow-ups, and reminders - Managing returns, refunds, and subscriptions - Appointment scheduling and personal admin - Light research and project organization - Keeping track of loose ends and follow-ups What This Role Is (and Is Not) This role IS: - Proactive and anticipatory - Detail-oriented and discreet - Calm, reliable, and structured This role is NOT: - Heavy strategy or creative work - Emotional labor or personal decision-making - Constant back-and-forth communication - A full-time or high-hour commitment Ideal Candidate You may be a great fit if you: - Have experience supporting executives, founders, or senior leaders - Are comfortable working with minimal direction - Communicate clearly and asynchronously - Are highly organized and trustworthy - Can prioritize effectively and exercise good judgment - Are fluent in Google Workspace and email/calendar management Tools - Google Calendar & Gmail - Shared Google Docs - Optional: Notion, Trello, or similar tools Trial Period This role will begin with a 30-day paid trial to ensure mutual fit before continuing long-term. How to Apply Please answer the following screening questions in your application: - Briefly describe your experience supporting executives, founders, or high-level professionals. What types of tasks did you manage regularly? - Tell me about a time you anticipated a need before being asked. What was the situation and what did you do? - If I give you a task with minimal direction, how do you typically approach it? - How do you prefer to communicate day-to-day, and how do you ensure you don’t over- or under-communicate? - This role involves access to personal information. How do you ensure confidentiality and discretion in your work? - Which tools have you used regularly (Google Workspace, Notion, Trello, email management tools, etc.)? - If you’re juggling multiple tasks with similar deadlines, how do you decide what to do first? - This role is approximately 8–12 hours per month across 2–3 days per week. Does this cadence work for you long-term? - What does being a “great” personal assistant mean to you?

I’m looking for a highly organized, proactive, and detail-oriented Virtual Assistant for a long-term collaboration. The schedule is flexible, provided deadlines are met and communication is timely. Responsibilities may include: * Calendar and email management * Scheduling meetings and appointments * Research and data entry * Document formatting and organization * Travel planning * Following up on tasks and keeping projects on track * Basic personal and business administrative support * Other administrative tasks as needed Requirements: * Previous experience working with clients on Upwork (required) * Excellent English communication skills (written and spoken) * Exceptional attention to detail * Strong organizational and time management skills * Ability to work independently and take initiative * Proficiency with Google Workspace and Microsoft Office * Reliable internet connection

We are looking for a reliable, resourceful Personal Operations Assistant to help with research, finding solutions, coordinating vendors, and managing small projects. This role is ideal for someone who enjoys figuring things out, researching options, contacting companies, gathering quotes, and helping move projects from “I need to get this done” to “it’s handled.” I own a growing pet care business and have many projects, repairs, purchases, and vendor needs that require research and follow-through. ie: "I have this problem maintenance/facility improvement problem - what's the best solution for it?" Responsibilities May Include: - Vendor Research & Quote Gathering - Find companies or service providers for specific needs - Research options, compare reviews, and identify reputable vendors - Contact vendors by phone/email to gather pricing and availability - Request quotes and summarize options - Help coordinate scheduling and next steps Examples: - Finding a company that can custom manufacture replacement dog door flaps because the original manufacturer is no longer in business - Finding replacement equipment or specialty products - Finding contractors or service providers for repairs/upgrades - Researching maintenance solutions - Project Coordination Help manage projects such as: - Replacing HVAC equipment (including researching installers, gathering quotes, comparing options) - Equipment repairs or replacements - Facility improvement projects - Business purchases - Finding specialty vendors You would not complete the project yourself — your role is to research, organize, schedule, communicate, and keep things moving. Research Tasks Online research Product/vendor comparisons Finding hard-to-locate items Reading reviews Identifying the best options based on quality, price, reliability, and availability Creating organized summaries and recommendations Administrative Support Maintain project lists Track quotes and vendor communications Organize information in spreadsheets or project management tools Follow up on outstanding items Create simple reports/recommendations Ideal Candidate: - Extremely resourceful - A strong internet researcher - Comfortable making phone calls and sending emails - Detail-oriented and organized - Able to take a vague request and figure out the next steps - A good communicator - Someone who follows through without needing constant direction You should enjoy tasks like: “Find someone who can make this.” “Who repairs this?” “Who sells this?” “Get me three quotes.” “Compare these options and tell me what you recommend.” Experience with contractors, facilities, construction, equipment, or pet-related businesses is a plus but not required.

Executive Assistant — Research, Drafting & Operations Support (AI-Augmented) ABOUT THE ROLE I'm a solo founder running a consulting and advisory practice. I work fast, think in systems, and lean heavily on AI tools and a structured knowledge base to get a lot done with a small footprint. I'm looking for a sharp, reliable Executive Assistant who can take real work off my plate — not just calendar management, but research, drafting, document production, and the operational glue that keeps everything moving. This is a long-term, ongoing engagement. I want someone I can build a working relationship with over months and years, who learns how I think and gets more valuable over time. WHAT YOU'LL ACTUALLY DO The work falls into four buckets: 1. Knowledge & Project Work (the core of the role) - Research topics and tools, then synthesize findings into clear, decision-ready summaries (comparisons, pros/cons, recommendations). - Draft and format documents: memos, plans, proposals, briefs, internal reference pages, and polished deliverables. - Maintain and organize a knowledge base (Notion and/or Confluence) — creating pages, structuring information, keeping things current and findable. - Prepare materials ahead of meetings and clean up notes and transcripts after. - Comfort with AI tools (Claude, ChatGPT, Copilot, etc.) is a big plus — I use them daily and want a partner who can too. 2. Scheduling & Calendar - Own my calendar: book, reschedule, and protect focus time. - Coordinate meetings across time zones and handle the back-and-forth. - Set reminders and keep me ahead of deadlines and commitments. 3. Staff & Contractor Coordination - Act as a point of contact for contractors and collaborators. - Track tasks, follow up on deliverables, and keep projects on schedule. - Help onboard and coordinate other freelancers as the team grows. 4. Personal Administration - Handle personal scheduling, appointments, and reminders. - Manage occasional errands-by-proxy (research, bookings, purchases, follow-ups). - Help keep the line between work and personal life organized, not blurred. WHO YOU ARE - Excellent written English. You can take a rough idea and turn it into something clear and well-organized without hand-holding. - Strong researcher — resourceful, accurate, and good at knowing when something is "good enough" vs. needs another pass. - Detail-obsessed and dependable. Things don't fall through the cracks with you. - Proactive. You anticipate needs and flag problems early instead of waiting to be told. - Discreet and trustworthy. You'll have access to sensitive business and personal information and will handle it with care. - Comfortable with ambiguity and a fast-moving solo founder who context-switches a lot. TOOLS YOU SHOULD KNOW (or learn quickly) - Notion and/or Confluence - Google Workspace and/or Microsoft 365 (calendar, docs, drive, email) - AI assistants (Claude, ChatGPT, or similar) - General comfort picking up new software fast NICE TO HAVE - Experience supporting founders, executives, or consultants. - Familiarity with business/operations concepts (you don't need to be an expert, but you shouldn't be lost when I talk strategy or process). - Light project-management or coordination experience. LOGISTICS - Hours: 4-8 hrs/week to start, flexible / scaling - Rate: $20-30/hr - Start: ASAP HOW TO APPLY In your proposal, please: 1. Briefly describe a time you took a messy or open-ended task and turned it into a clean, useful deliverable. 2. Tell me which AI tools you've used and how. 3. Skip the generic template — a short, specific, well-written proposal tells me more than a long one. (Feel free to start your reply with the word "Foundry" so I know you read this.) I read every application personally. Looking forward to finding the right person.

I’m looking to hire an assistant who can help with business and personal tasks. The tasks will be simple to begin with, and we can grow as I learn more about your capabilities. Examples include admin, social media management, UGC, outreach, etc.

I’m looking for a reliable, organized personal assistant to help support both my business our business. I run the longest-tenured virtual tour company in the United States, with a small number of employees. Responsibilities - Invoicing and payment follow-up - Assisting clients with minor requests and inquiries - Taking notes during Zoom meetings and assisting our Director of Sales - Helping keep projects, billing, and priorities organized - Research tasks and vendor coordination - Email organization, filtering, and follow-ups - Occasional assistance with marketing or administrative projects - Acting as a second set of eyes to ensure nothing falls through the cracks - Interest in assisting with lead outreach Role Details - Part-time to start, with potential to expand. Minimum 10 hours per week. - Flexible schedule, but responsiveness is important Please send a brief introduction, your relevant experience, and availability. Thank you!