I am a grant consultant who works with small human service nonprofits. I am seeking a detail-oriented Virtual Assistant to support a short-term outreach project to approximately 296 nonprofit organizations. This is not a mass email project. I am looking for someone who can personalize outreach based on information available on each organization's website. Project Scope Phase 1: Data Review & Cleanup • Review and clean a spreadsheet containing approximately 296 nonprofit contacts. • Verify organization names and email addresses. • Identify Executive Director names when available. • Remove duplicates and organize data in a clean spreadsheet. Phase 2: Personalized Email Outreach • Send approximately 15-20 emails per day over a two-week period. • Use email templates that I provide. • Personalize each email by: o Addressing the Executive Director by name when available. o Reviewing the organization's website. o Adding a brief sentence referencing the organization's mission, programs, population served, or recent accomplishments. • Track all outreach activity in a spreadsheet. Phase 3: Email Monitoring & Response Management • Monitor incoming replies throughout the project. • Immediately forward any positive or interested responses to me. • Track responses and outreach status. • Remove individuals who request no further communication. • Maintain an updated outreach tracker. Qualifications • Strong written English • Exceptional attention to detail • Experience with email outreach, lead generation, CRM management, and nonprofit organizations preferred • Comfortable reviewing websites and summarizing information accurately • Able to follow instructions and maintain professionalism Deliverables • Cleaned and organized contact database • Outreach tracking spreadsheet • Personalized emails sent according to schedule • Daily or every-other-day status updates • Updated response and opt-out tracking Timeline • Approximately 2 weeks • Immediate start preferred To Apply Please include: 1. A brief description of your experience with personalized email outreach. 2. Any tools you use for contact management, email verification, or outreach tracking. 3. Your fixed-price proposal for this project. 4. An example of how you would personalize an email after reviewing a nonprofit's website. I am looking for someone who values quality over quantity and can represent my business professionally when communicating with nonprofit leaders.

we serve NYC’s most vulnerable young citizens while working to enact a more equitable education system for all. Position Overview As Operations Manager, you will serve as a vital organizational leader by providing expert partnership to the Executive Director. You play a critical role in supporting the overall operations, development, communications, and fundraising efforts. This role is ideal for a highly organized, proactive, and mission-driven individual who thrives in a fast-paced nonprofit environment. In this role, you will oversee day-to-day operations, improve internal communication systems, maximize efficiencies in program delivery, manage our CRM, enhance donor/funder communications, support events, and assist in managing grants. You will work closely with the Executive Director and Philanthropy Director to streamline development efforts, strengthen donor engagement, and inspire corporate sponsorships as we enter our second decade of growth. Key Responsibilities 1. Operations Management: • Develop and implement efficient operational systems and policies that supports organization-wide growth. • Oversee administrative tasks, ensuring smooth daily operations. • Maintain accurate organizational records, program statistics, digital archives, and donor relations data (Google Drive, Salesforce). • Ensure compliance with HR and employee requirements, including certifications, fingerprinting, and CPR training. • Keep nonprofit certification and funding platforms up to date (SAM.gov, MOCS, Candid, etc.). • Support programming operations as needed, including helping program directors gather surveys and other impact metrics 2. Development & Fundraising Support: • Partner closely with the Philanthropy Director to manage CRM, donor engagement, corporate sponsorships, fundraising campaigns, and events. • Conduct research to identify potential donors, corporate sponsors, and grant opportunities. • Assist in the preparation of grant applications, proposals, and donor reports. • Manage the grant application calendar, ensuring deadlines. • Support corporate partnership outreach and sponsorship fulfillment. • Assist with donor stewardship, including benefits delivery • Stay informed on industry trends and best practices in nonprofit development and fundraising. 3. Communications & Stakeholder Engagement: • Enhance and systemize communication strategies between programming partners. • Draft impactful messaging and updates to keep stakeholders engaged, including board of directors. • Manage timely acknowledgments of donations and contributions. • Assist with internal communications for the teaching team. • Support social media and email marketing efforts to engage our community. 4. Fundraising & Events Support: • Assist in the planning and execution of fundraising events, including logistics, promotion, and donor engagement. • Collaborate with the Executive Director and Philanthropy Director to explore new sponsorships and funding opportunities. • Manage our Charity Running Program, including recruitment, runner engagement and fundraising support, and communication with partner organizations • Help coordinate donor appreciation events and campaigns. • Manage day-of and post event logistics and communications 5. Systems & Executive Support: • Continue building out Salesforce CRM and other digital tools to improve efficiency. • Assist with ad-hoc projects and operational needs to ensure the success of Org. Qualifications: • Bachelor’s degree in Nonprofit Management, Business, Communications, or a related field. • Proven experience in nonprofit operations, communications, fundraising, or administration. • Strong written and verbal communication skills. • Excellent organizational and project management abilities. • Proficiency in Google Suite, Microsoft Office, donor management software, Monday.com, and email marketing platforms. • Ability to work independently and collaboratively in a small but dynamic team. • Creative problem-solver with a proactive approach to organizational challenges. • Passion for youth empowerment, arts education, and Org’s mission. Additional Information: This is a remote-flexible position. 20-40 hours. What is not a good fit for our organization Negative Nellies People who require high touch, self starters a must! Judgy people People who are anti AI or unwilling to hear