Looking for an office coordinator to help organize and prioritize tasks for a growing construction business. Likely 5-10 per week, not time-sensitive, but need most items turned around in 24 hours. Capture and develop an agenda for the weekly operations meeting. Handle daily tasks including basic administrative items.

About Us FranCoach/Create A Shift/Dvelop Academy is a one stop shop for Franchise Recruitment and Education. We special in helping businesses to grow, individuals to learn and acquire a small business, and teach an industry skill to newcomers. Role Overview We are looking for a tech-savvy, highly organized, and visually creative professional to join our team as an Operations & Client Services Assistant. You will be the engine behind the scenes—ensuring our client portal and CRM stay updated, keeping our client deliverables on track, and whipping up clean, engaging graphics in Canva. This is a multi-faceted role perfect for someone who loves both structure (keeping systems tidy) and creativity (making things look good). Key Responsibilities System & Tech Management: Regularly update and maintain our CRM [ZOHO] and Client Portal [FranCoach Internal Portal of Brand Offerings] to ensure data integrity. Client Deliverable Tracking: Monitor project timelines, follow up on missing pieces, and ensure client deliverables are moving smoothly through our pipeline. Graphic Design (Canva): Create and edit visually appealing digital assets using templates in Canva (e.g., social media graphics, client PDFs, worksheets, slide decks). Administrative Support: Assist with ad-hoc operational tasks to help streamline daily business functions. Requirements & Qualifications Tech-Savvy: Proven experience managing CRMs and project management tools/portals. You learn new software quickly. Canva Pro: You have a sharp eye for design, alignment, and branding. You don't just use templates; you know how to make them look professional. Detail-Obsessed: You’re the type of person who notices a typo from a mile away and gets genuine satisfaction from an organized dashboard. Proactive Communicator: You don't wait to be told what to do if you see a bottleneck; you ask questions and provide updates independently. Reliable Internet & Equipment: Must have a dependable workspace and access to a Canva Pro account (or we can provide access). How to Apply Please start your cover letter with the word "Consistency" and briefly answer the following: What specific CRM and project management tools are you most comfortable using? Share a link or attachment to a few Canva graphics or client materials you've designed. How do you keep yourself organized when managing multiple deadlines?

NO BASIC CHAT GPT REPLIES WILL BE READ Part-time studio operations and growth assistant for luxury wedding photo and video brand Overview I run a luxury wedding photography and videography studio producing around 50 weddings and events per year in California and destination locations. I’m looking for a highly organized part-time assistant to help with studio operations, client follow-up, team coordination, delivery tracking, and business development support. This is not a basic VA role. I need someone proactive, detail-oriented, reliable, and able to follow a weekly rhythm without needing constant reminders. Hours This role is 2 to 3 hours per day, Monday to Friday. You must be available for part of the U.S. business day. Because we work in the wedding industry, occasional weekend availability may be needed for urgent event-related issues or scheduled Instagram posting. You'll be the go-to person behind the scenes ensuring nothing falls through the cracks, from overseeing client deliveries to coordinating photographers, videographers, maintaining calendars, managing communications, and helping streamline our systems and business development. I need someone with experience running operations, ideally in the photo and video or wedding world who is extremely reliable and trust worthy. Project & Operations Management • Manage day-to-day business operations • Track and manage photo and video editors and deadlines (sneak peeks, full galleries, films) • Create, maintain, and audit wedding and shoot timelines, schedules, and Trello/Slack boards • Oversee all event logistics: confirm coverage with clients, coordinate shooters, send contracts to shooters • Manage Dropbox, Drive and Filemail folders, organize and send files to clients and editors • Maintain contact lists and central databases of the team, clients, and partners • Assist with hiring creatives via Upwork, social media, or referrals, review portfolios, schedule interviews Client & Team Communication • Draft and send emails to clients, planners, and the team • Respond to client questions and coordinate shoot details • Schedule and send calendar invites for events, calls, and meetings • Gather questionnaires and confirm shoot logistics Creative & Content Support • Organize and publish content for blogs, Pinterest, and Instagram, Tiktok, YouTube • Upload sneak peeks and create Trello cards for upcoming posts • Draft captions and research IG handles and vendors to tag • Submit weddings to blogs and publications Analytics & Business Development • Track lead flow and update all metrics bi-monthly • Research and suggest automation tools and process improvements • Coordinate testimonial requests and referral incentives • Maintain a business development board in Trello Logistics & Admin • Order gifts for clients and partners • Manage COI (Certificate of Insurance) requests • Book travel for the owner and team as needed Must-Have Skills & Qualities • Experience in operations, executive assistance, or production coordination • Exceptionally detail-oriented, proactive, and reliable • Comfortable juggling multiple deadlines and varying workloads • Process-minded and organized • Bonus: Social media or creative industry experience To Apply Please send your resume and a short note sharing: • Why you're excited about this role • Any relevant experience • A tool or system you've implemented to keep a business organized

NO BASIC CHAT GPT REPLIES WILL BE READ Part-time studio operations and growth assistant for luxury wedding photo and video brand Overview I run a luxury wedding photography and videography studio producing around 50 weddings and events per year in California and destination locations. I’m looking for a highly organized part-time assistant to help with studio operations, client follow-up, team coordination, delivery tracking, and business development support. I am looking for someone with experience in the wedding industry, ideally a wedding planner or operations manager of a photography studio in order to reduce the onboarding time. This is not a basic VA role. I need someone proactive, detail-oriented, reliable, and able to follow a weekly rhythm without needing constant reminders. Hours This role is 2 to 4 hours per day, Monday to Friday. You must be available for part of the U.S. business day. Because we work in the wedding industry, occasional weekend availability may be needed for urgent event-related issues or scheduled Instagram posting. You'll be the go-to person behind the scenes ensuring nothing falls through the cracks, from overseeing client deliveries to coordinating photographers, videographers, maintaining calendars, managing communications, and helping streamline our systems and business development. I need someone with experience running operations, ideally in the photo and video or wedding world who is extremely reliable and trust worthy. Project & Operations Management • Manage day-to-day business operations • Track and manage photo and video editors and deadlines (sneak peeks, full galleries, films) • Create, maintain, and audit wedding and shoot timelines, schedules, and Trello/Slack boards • Oversee all event logistics: confirm coverage with clients, coordinate shooters, send contracts to shooters • Manage Dropbox, Drive and Filemail folders, organize and send files to clients and editors • Maintain contact lists and central databases of the team, clients, and partners • Assist with hiring creatives via Upwork, social media, or referrals, review portfolios, schedule interviews Client & Team Communication • Draft and send emails to clients, planners, and the team • Respond to client questions and coordinate shoot details • Schedule and send calendar invites for events, calls, and meetings • Gather questionnaires and confirm shoot logistics Creative & Content Support • Organize and publish content for blogs and Pinterest • Upload sneak peeks and create Trello cards for upcoming posts • Draft captions and research IG handles and vendors to tag • Submit weddings to blogs and publications Analytics & Business Development • Track lead flow and update all metrics bi-monthly • Research and suggest automation tools and process improvements • Coordinate testimonial requests and referral incentives • Maintain a business development board in Trello Logistics & Admin • Order gifts for clients and partners • Manage COI (Certificate of Insurance) requests Must-Have Skills & Qualities • Experience in operations, executive assistance, or production coordination • Exceptionally detail-oriented, proactive, and reliable • Comfortable juggling multiple deadlines and varying workloads • Process-minded and organized • Bonus: Social media or creative industry experience To Apply Please send your resume and a short note sharing: • Why you're excited about this role • Any relevant experience • A tool or system you've implemented to keep a business organized

"Need assistance for 2-3 days organizing text messages and emails, combining and bookmarking PDFs, creating exhibit notebooks, and preparing documents for family-law litigation. Must be proficient with Adobe Acrobat."

(we give you a playbook and weekly plan to follow, so you're never guessing): Design eye-catching graphics and short videos (Canva or similar) for posts, Stories, flyers & promos — you create our visuals from scratch Plan and run our content calendar across Instagram, Facebook, TikTok & Google for all seven parts of the business Tailor the message to each audience — busy professionals & shift workers for meal prep; hosts for catering and events; the nightlife crowd for weekends Write and schedule daily posts, Stories & Reels; reply to comments, DMs and Google reviews Run our email & text campaigns; coordinate influencers; capture our customer list; help pre-sell weekend tables Track what's working each week and do more of it You're a great fit if you: Can design clean, scroll-stopping graphics in Canva (or similar) — this role creates our visuals Have managed social media for a business (please share samples +designs) Can juggle several "brands under one roof" and keep a calendar organized Write clear, engaging English and can shift tone for different audiences Are reliable, proactive, and good at following and improving a system Bonus: restaurant/hospitality experience, or multicultural / island / Latin audiences

Looking for U.S.-based users to run a very quick test on my rewards website by completing a signup verification task. I need to make sure our rewards system can successfully send a SMS promotion. Task includes: Visiting the website Completing a short registration form Confirming whether you receive an SMS/text message Replying to the text if received Providing brief confirmation that the process worked Requirements: Must be located in the United States Must have access to a valid U.S. mobile phone number Must be able to receive and respond to SMS messages Must follow instructions carefully Compensation: Fixed payment: $10 Task takes approximately 1–5 minutes to complete No special skills or experience required. Looking for reliable users who can complete the task quickly and accurately.

I'm looking for a part-time contractor to assist with social media, video editing, and online course management. Flexible remote work. Must be organized, dependable, comfortable with technology, and able to work independently. Experience with Canva, CapCut, Teachable, online courses, or social media management is a plus.

Our fast-growth digital agency works with iconic consumer brands and we're looking for an exceptional Executive Assistant and right-hand person to support our founding team as we scale. This is not a traditional EA role, and it's not a pure operations role either. It sits somewhere in between, with opportunity to grow into more responsibility. If you need a clean job description to feel comfortable, this probably isn't for you. If you get energized by the idea of being close to the action at a fast-moving agency with big ambitions, keep reading. To be clear: we are not looking for a great EA that waits for tasks and executes them well. We want someone that can proactively drive, run point on big projects, operationalize strategic brain dumps, and also flawlessly execute on the little stuff. **What You’ll Do** There's no tidy way to describe this role because no two weeks look the same. You'll support our executive team directly: keeping them organized, unblocked, and focused on what matters most. Some days that looks like traditional EA work. Other days it looks more like special operations or something else entirely. You'll be the connective tissue between our founders and everything that needs to happen. That means proactive calendar management, inbox triage, daily briefings, and making sure nothing gets dropped - but it also means owning an independent queue of operational projects and driving them to completion without someone chasing you down. The core of this role is capture and close. When something is asked in Slack, it gets tracked. When something is assigned, it gets done and confirmed. When something is slipping, you flag it before it's late - not after. You don't wait to be checked in on. You're the one doing the checking. • Daily executive support: briefings, inbox triage and labeling, calendar management, meeting coordination, and keeping founders organized and unblocked • Task tracking ownership: you're the system to capture, prioritize, and get past the finish line • Proactive status communication: weekly board sweeps, unprompted updates, and flagging blockers the moment they emerge — not when someone asks • Operational project ownership: SOPs, onboarding, tools audits, HR admin and whatever else needs building or maintaining • Urgency calibration: you know the difference between a P3 that can wait and something that needs to happen in the next two hours - and you act accordingly • Close the loop: you confirm when things are done, you resurface when things are stuck, and you never let an open ask sit silent • Own research projects: from quick lookups to deep dives. Deliver clear, actionable outputs • Help keep people-related efforts moving: hiring coordination, outreach, candidate tracking, and more • Be a trusted presence: someone the team relies on, not just a task processor • Biz Dev and Marketing coordination: From keeping our CRM clean to planning cool events and organizing case study assets **What We're Looking For** We care far more about who you are than what your resume looks like. • You run your own queue. You don't need to be told what to work on next — you know what's open, what's urgent, and what's been sitting too long, and you act on it without prompting • Nothing falls through the cracks on your watch. If it was asked, it's tracked. If it's tracked, it has a status. If the status changes, you say so • You communicate proactively and specifically. "I'm on it" isn't an update. You say what you did, what's next, and what you need • You recognize urgency. A meeting happening in two hours that needs to be moved is not a task for later — you know that instinctively • You move fast and stay calm when things shift. Priorities change; you adapt without losing the thread • You're deeply tech-savvy and pick up new tools fast — Asana, Slack, Rippling, Google Workspace, and whatever else we throw at you • Extensive Claude / AI experience is a strong plus — we run our operations through AI tooling and expect this person to do the same • You've managed complex executive calendars and inboxes before and understand what real-time support looks like at that level **What This Is Not** This is not a role where you execute tasks when asked and wait for more. It's not a role where blockers sit until the next check-in. It's not a role where you update the system right before a meeting to look current. If your default mode is reactive, this isn't the right fit. If your default mode is "I already handled it," and you be 3 steps ahead, we'd love to hear from you. If you are not comfortable working in the grey or in a fast-growth environment, this role probably isn't for you. **What You'll Get** • A front-row seat building a high-growth agency • Direct, daily access to the executive team • A role that will evolve as we do, with real opportunity to grow into whatever you're most passionate with • A collaborative, no-bureaucracy environment where your work actually matters

# Job Title: Back Office Support Executive ## Job Summary We are seeking a detail-oriented and organized Back Office Support Executive to support healthcare operations through data management, quality control, reporting, and administrative processes. The ideal candidate should possess strong analytical skills, excellent attention to detail, and proficiency in Microsoft Excel. ## Key Responsibilities ### Quality Control & Data Validation * Review and audit medical charts, records, and supporting documentation for completeness and accuracy. * Verify and link charts to the correct Chase IDs and project records. * Identify discrepancies, missing information, and data inconsistencies, and escalate issues as needed. * Maintain quality standards and ensure compliance with internal processes. ### Reporting & Data Management * Generate daily, weekly, and monthly operational reports. * Track project progress, productivity, and quality metrics. * Compile and analyze data from multiple sources to support business operations. * Maintain accurate records and databases. ### Invoicing & Administrative Support * Process invoices and verify supporting documentation. * Reconcile billing information and maintain invoicing trackers. * Coordinate with internal teams to resolve billing or documentation discrepancies. * Support administrative tasks related to project operations. ### Excel & Process Support * Utilize advanced Excel functions such as Pivot Tables, VLOOKUP/XLOOKUP, formulas, filters, and data validation. * Prepare dashboards, trackers, and performance reports. * Assist with process improvement initiatives and workflow optimization. * Manage large datasets while ensuring data accuracy and integrity. ## Qualifications * Bachelor's degree preferred, or equivalent work experience. * 1–3 years of experience in back-office operations, data processing, reporting, or administrative support. * Strong proficiency in Microsoft Excel. * Excellent attention to detail and organizational skills. * Ability to manage multiple tasks and meet deadlines. * Strong written and verbal communication skills. * Experience in healthcare operations, medical records, or chart review is preferred. ## Required Skills * Microsoft Excel (Intermediate to Advanced) * Data Analysis and Reporting * Quality Assurance / Quality Control * Invoice Processing * Record Management * Problem Solving * Time Management * Accuracy and Attention to Detail ## Performance Expectations * Maintain high levels of data accuracy and quality. * Meet reporting and invoicing deadlines. * Ensure charts are correctly linked and validated. * Support operational efficiency through timely and accurate execution of assigned tasks.