Fractional Chief of Staff / Operations Coordinator (5 Hours per Week) About Us We are a small consulting business supporting ERP and manufacturing clients. The team currently consists of the owner and an executive assistant. The business is healthy and growing, but we are looking for someone to provide operational discipline and accountability, not to do the work itself. This is a long-term role with approximately 5 hours per week. Mission Your job is not to be another assistant. Your job is to make sure the system runs. You will help ensure that commitments are completed, follow-ups are not missed, consultant packets are prepared on time, hours are billed, and weekly administrative activities are completed consistently. You are responsible for keeping the team on track. Weekly Responsibilities Daily Huddle (Monday-Friday) Lead a 30-minute morning meeting with the owner and executive assistant. Review outstanding commitments. Identify blockers. Confirm priorities. Ensure follow-ups have owners. Keep the meeting focused and moving. Weekly Consultant Packet Review Verify that consultant dossiers are prepared each week. Ensure agendas, notes, and action items are complete. Review for quality and consistency. Coordinate with the executive assistant to address gaps. Friday Close Process Ensure timesheets are completed. Verify all assistant hours are submitted and billable work is captured. Confirm invoices and weekly administrative items are ready. Ensure nothing important slips into the weekend. Continuous Improvement Identify recurring issues and process breakdowns. Recommend improvements to prevent missed tasks. Help maintain checklists and accountability systems. What Success Looks Like Daily meetings happen consistently. Timesheets are submitted every Friday. Consultant packets are completed on time. Hours are captured accurately. Follow-ups do not fall through the cracks. The owner spends less mental energy managing details. This Role Is NOT Project management. Customer service. Writing emails. Scheduling meetings. Data entry. Taking notes. Another executive assistant position. Who Will Succeed Former operations coordinators. Chiefs of staff. Executive assistants with strong operational skills. Project coordinators who love checklists and follow-through. People who naturally hold others accountable with professionalism and tact. Personality Traits Organized. Consistent. Comfortable following up repeatedly. Calm and direct. Detail-oriented. Able to keep meetings focused. Not afraid to say, "This is still outstanding." Important You must be comfortable holding the business owner accountable. One of the primary reasons for this role is to ensure that important but non-urgent responsibilities are completed consistently. This is a small role, but it is an important one. We are looking for a long-term partner who enjoys building operational consistency and helping others execute at a high level. If interested please send a short 1-2 minute lume or other video that let's me know why your interested in the position and why you'd be a good fit.

I’m looking for an experienced and highly organized Executive/Administrative Assistant to join my team. The role consists of 40+ hours per month in which you’ll assist with a variety of executive and administrative tasks that are vital to supporting me and my business operations. As a key member of my team, you will play a crucial part in managing both professional and personal responsibilities, helping me balance work and family life as a single dad. Key Responsibilities: Executive/Administrative Assistant Duties: • Email and calendar management • Acting as a liaison between the team in Mexico and customers • Invoicing customers on QuickBooks Online (QBO) • Assisting in sales order processing • Ensuring smooth operations and timely follow-up for all tasks Required Skills & Qualifications: • Has experience assiting a C-level executive. • Bilingual - Spanish is a plus. • Proficiency in Google Workspace, QBO, and Asana • Highly detail-oriented with the ability to prioritize and manage multiple tasks • Knows how to set up systems and processes. • Ability to manage sensitive and confidential information with integrity • Familiarity with invoicing, sales order processing, and vendor management Preferred Qualifications: • Willingness to take a personality test to ensure compatibility and fit for the role Working Conditions: • Weekly one-on-one meetings via Google Meet for regular check-ins • Ability to manage tasks independently, with strong daily follow-through

About Us FranCoach/Create A Shift/Dvelop Academy is a one stop shop for Franchise Recruitment and Education. We special in helping businesses to grow, individuals to learn and acquire a small business, and teach an industry skill to newcomers. Role Overview We are looking for a tech-savvy, highly organized, and visually creative professional to join our team as an Operations & Client Services Assistant. You will be the engine behind the scenes—ensuring our client portal and CRM stay updated, keeping our client deliverables on track, and whipping up clean, engaging graphics in Canva. This is a multi-faceted role perfect for someone who loves both structure (keeping systems tidy) and creativity (making things look good). Key Responsibilities System & Tech Management: Regularly update and maintain our CRM [ZOHO] and Client Portal [FranCoach Internal Portal of Brand Offerings] to ensure data integrity. Client Deliverable Tracking: Monitor project timelines, follow up on missing pieces, and ensure client deliverables are moving smoothly through our pipeline. Graphic Design (Canva): Create and edit visually appealing digital assets using templates in Canva (e.g., social media graphics, client PDFs, worksheets, slide decks). Administrative Support: Assist with ad-hoc operational tasks to help streamline daily business functions. Requirements & Qualifications Tech-Savvy: Proven experience managing CRMs and project management tools/portals. You learn new software quickly. Canva Pro: You have a sharp eye for design, alignment, and branding. You don't just use templates; you know how to make them look professional. Detail-Obsessed: You’re the type of person who notices a typo from a mile away and gets genuine satisfaction from an organized dashboard. Proactive Communicator: You don't wait to be told what to do if you see a bottleneck; you ask questions and provide updates independently. Reliable Internet & Equipment: Must have a dependable workspace and access to a Canva Pro account (or we can provide access). How to Apply Please start your cover letter with the word "Consistency" and briefly answer the following: What specific CRM and project management tools are you most comfortable using? Share a link or attachment to a few Canva graphics or client materials you've designed. How do you keep yourself organized when managing multiple deadlines?

NO BASIC CHAT GPT REPLIES WILL BE READ Part-time studio operations and growth assistant for luxury wedding photo and video brand Overview I run a luxury wedding photography and videography studio producing around 50 weddings and events per year in California and destination locations. I’m looking for a highly organized part-time assistant to help with studio operations, client follow-up, team coordination, delivery tracking, and business development support. This is not a basic VA role. I need someone proactive, detail-oriented, reliable, and able to follow a weekly rhythm without needing constant reminders. Hours This role is 2 to 3 hours per day, Monday to Friday. You must be available for part of the U.S. business day. Because we work in the wedding industry, occasional weekend availability may be needed for urgent event-related issues or scheduled Instagram posting. You'll be the go-to person behind the scenes ensuring nothing falls through the cracks, from overseeing client deliveries to coordinating photographers, videographers, maintaining calendars, managing communications, and helping streamline our systems and business development. I need someone with experience running operations, ideally in the photo and video or wedding world who is extremely reliable and trust worthy. Project & Operations Management • Manage day-to-day business operations • Track and manage photo and video editors and deadlines (sneak peeks, full galleries, films) • Create, maintain, and audit wedding and shoot timelines, schedules, and Trello/Slack boards • Oversee all event logistics: confirm coverage with clients, coordinate shooters, send contracts to shooters • Manage Dropbox, Drive and Filemail folders, organize and send files to clients and editors • Maintain contact lists and central databases of the team, clients, and partners • Assist with hiring creatives via Upwork, social media, or referrals, review portfolios, schedule interviews Client & Team Communication • Draft and send emails to clients, planners, and the team • Respond to client questions and coordinate shoot details • Schedule and send calendar invites for events, calls, and meetings • Gather questionnaires and confirm shoot logistics Creative & Content Support • Organize and publish content for blogs, Pinterest, and Instagram, Tiktok, YouTube • Upload sneak peeks and create Trello cards for upcoming posts • Draft captions and research IG handles and vendors to tag • Submit weddings to blogs and publications Analytics & Business Development • Track lead flow and update all metrics bi-monthly • Research and suggest automation tools and process improvements • Coordinate testimonial requests and referral incentives • Maintain a business development board in Trello Logistics & Admin • Order gifts for clients and partners • Manage COI (Certificate of Insurance) requests • Book travel for the owner and team as needed Must-Have Skills & Qualities • Experience in operations, executive assistance, or production coordination • Exceptionally detail-oriented, proactive, and reliable • Comfortable juggling multiple deadlines and varying workloads • Process-minded and organized • Bonus: Social media or creative industry experience To Apply Please send your resume and a short note sharing: • Why you're excited about this role • Any relevant experience • A tool or system you've implemented to keep a business organized

NO BASIC CHAT GPT REPLIES WILL BE READ Part-time studio operations and growth assistant for luxury wedding photo and video brand Overview I run a luxury wedding photography and videography studio producing around 50 weddings and events per year in California and destination locations. I’m looking for a highly organized part-time assistant to help with studio operations, client follow-up, team coordination, delivery tracking, and business development support. I am looking for someone with experience in the wedding industry, ideally a wedding planner or operations manager of a photography studio in order to reduce the onboarding time. This is not a basic VA role. I need someone proactive, detail-oriented, reliable, and able to follow a weekly rhythm without needing constant reminders. Hours This role is 2 to 4 hours per day, Monday to Friday. You must be available for part of the U.S. business day. Because we work in the wedding industry, occasional weekend availability may be needed for urgent event-related issues or scheduled Instagram posting. You'll be the go-to person behind the scenes ensuring nothing falls through the cracks, from overseeing client deliveries to coordinating photographers, videographers, maintaining calendars, managing communications, and helping streamline our systems and business development. I need someone with experience running operations, ideally in the photo and video or wedding world who is extremely reliable and trust worthy. Project & Operations Management • Manage day-to-day business operations • Track and manage photo and video editors and deadlines (sneak peeks, full galleries, films) • Create, maintain, and audit wedding and shoot timelines, schedules, and Trello/Slack boards • Oversee all event logistics: confirm coverage with clients, coordinate shooters, send contracts to shooters • Manage Dropbox, Drive and Filemail folders, organize and send files to clients and editors • Maintain contact lists and central databases of the team, clients, and partners • Assist with hiring creatives via Upwork, social media, or referrals, review portfolios, schedule interviews Client & Team Communication • Draft and send emails to clients, planners, and the team • Respond to client questions and coordinate shoot details • Schedule and send calendar invites for events, calls, and meetings • Gather questionnaires and confirm shoot logistics Creative & Content Support • Organize and publish content for blogs and Pinterest • Upload sneak peeks and create Trello cards for upcoming posts • Draft captions and research IG handles and vendors to tag • Submit weddings to blogs and publications Analytics & Business Development • Track lead flow and update all metrics bi-monthly • Research and suggest automation tools and process improvements • Coordinate testimonial requests and referral incentives • Maintain a business development board in Trello Logistics & Admin • Order gifts for clients and partners • Manage COI (Certificate of Insurance) requests Must-Have Skills & Qualities • Experience in operations, executive assistance, or production coordination • Exceptionally detail-oriented, proactive, and reliable • Comfortable juggling multiple deadlines and varying workloads • Process-minded and organized • Bonus: Social media or creative industry experience To Apply Please send your resume and a short note sharing: • Why you're excited about this role • Any relevant experience • A tool or system you've implemented to keep a business organized

I'm looking for an experienced Executive Assistant to become a trusted partner to the founder of a fast-growing Registered Investment Advisory (RIA) firm. This is a long-term, part-time remote opportunity for someone who enjoys bringing order to a busy executive's day. Responsibilities include calendar management, email organization, travel coordination, project tracking, leadership team follow-up, and occasional personal administrative support. The ideal candidate is proactive, highly organized, an excellent communicator, and able to anticipate needs rather than simply react to requests. 5+ years of experience supporting founders, executives, or business owners. Experience in financial services, wealth management, accounting, legal, or other professional services is a plus. I'm looking for someone who wants to build a long-term working relationship and help me focus more of my time on leadership, strategy, business growth, and client relationships.

NPRP Media is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CFO across both business and personal operations. This role is ideal for someone who thrives in fast-paced environments, enjoys creating order from complexity, and can confidently manage financial administration, CRM systems, reporting, scheduling, communication, and day-to-day operational support. The ideal candidate combines strong administrative skills with experience in QuickBooks, accounting support, CRM management, and executive assistance. This individual will become a trusted right hand to the CFO, helping streamline operations and create greater efficiency across multiple areas of business and personal life. Key Responsibilities Executive Support * Manage calendar, scheduling, meetings, and appointments. * Coordinate travel arrangements and itineraries. * Assist with personal and business projects. * Organize priorities, deadlines, and follow-up items. * Maintain confidentiality and professionalism at all times. Accounting & Financial Support * Manage QuickBooks entries and financial record keeping. * Assist with accounts payable and accounts receivable. * Organize receipts, invoices, and expense tracking. * Reconcile accounts and support monthly financial reporting. * Coordinate with bookkeepers, accountants, and vendors as needed. CRM & Operational Support * Maintain and organize CRM systems. * Ensure client and business data is accurate and updated. * Generate reports and track key metrics. * Support workflow management and operational processes. * Assist with automation, systems organization, and project tracking. Personal Assistance * Manage personal scheduling and logistics. * Assist with household and family-related coordination when needed. * Handle administrative tasks that support executive productivity. * Help create systems and organization across business and personal priorities. Qualifications * Previous experience as an Executive Assistant, Operations Assistant, Administrative Assistant, or similar role. * Proficiency in QuickBooks. * Basic accounting and bookkeeping knowledge. * Can Set Up CRM experience (HubSpot, Salesforce, GoHighLevel, Monday, Asana, or similar platforms). * Strong organizational and project management skills. * Excellent written and verbal communication. * High attention to detail and accuracy. * Ability to manage confidential information. * Highly resourceful, proactive, and self-directed. Ideal Candidate We are looking for someone with exceptional energy, integrity, and a positive attitude. The ideal candidate is highly organized, solutions-oriented, and loves creating systems that make life and business run more efficiently. This person is: * Detail-oriented and dependable. * Proactive rather than reactive. * Comfortable managing multiple priorities. * Strong with numbers, organization, and follow-through. * Tech-savvy and quick to learn new systems. * Calm under pressure and adaptable. * A strong communicator with a service-first mindset. ### About NPRP Media NPRP Media is a multi-million-dollar global media and advertising company founded by Brad and Lauren Magers. Built from the ground up out of a garage, the company has grown into a respected industry leader through innovation, leadership, and operational excellence. We are looking for a high-vibe, growth-minded team member who wants to be part of a fast-moving company while supporting a leadership team committed to excellence, impact, and continuous growth.

This is a part-time Marketing, CRM & Multifamily Acquisition Specialist to help operate marketing, referral, contact-tracking, and apartment acquisition systems. This is a flexible part-time role for someone who is highly organized, detail-oriented, comfortable with online research, and able to maintain spreadsheets, CRM lists, follow-up trackers, and weekly scorecards. This is not a legal-strategy role and not an investment-decision role. The primary job is to research, organize, track, and follow up so that the attorney/owner can focus on legal work, relationships, case selection, and investment decisions. Responsibilities include: • Add and update attorney referral contacts, former-client contacts, nursing home referral contacts, and other marketing contacts. • Track outreach, follow-up dates, relationship notes, lead sources, and next steps. • Maintain marketing trackers for attorney referrals, nursing home cases, refinery/Roxana cancer inquiries, local advertising, video marketing, and podcast outreach. • Add target apartment properties to a multifamily acquisition tracker. • Research property ownership using public records, assessor records, Secretary of State/entity records, online listings, and other available sources. • Track owner names, mailing addresses, registered agents, possible decision-makers, broker contacts, and follow-up dates. • Research basic path-of-progress indicators, including nearby development, municipal activity, permits, infrastructure, greenways, anchors, rent comps, and area notes. • Prepare weekly marketing and acquisition scorecards showing work completed, contacts added, follow-ups due, leads received, properties researched, owners verified, and top items for review. Preferred qualifications: • Strong Excel or Google Sheets skills. • CRM, lead generation, virtual assistant, real estate research, or marketing support experience preferred. • Strong online research skills. • Excellent attention to detail. • Ability to follow written instructions and update trackers consistently. • Comfortable working remotely and reporting progress weekly. • Real estate ownership research, skip tracing, or property database experience is a plus. • Legal marketing, law firm, or professional-services experience is a plus.

We are looking for a reliable, detail-oriented automated LinkedIn Assistant to help with outreach and lead generation. This role involves using YOUR LinkedIn profile to connect with professionals (business brokers, CPAs, wealth advisors, etc.), start conversations, and help identify potential partnership opportunities. We provide: AI Tool Target audience Messaging scripts Training and guidance Ongoing support Responsibilities: Almost no hours required. Send automated linkedin requests ensure ai is sending auto follow-up messages to new connections Track conversations and responses Book qualified prospects into our calendar Maintain a professional and natural communication style Requirements: Active LinkedIn account (real profile with profile picture) Full verbal and written English Professional communication skills Ability to follow scripts but sound natural Ensure AI is running Nice to Have: Experience with LinkedIn outreach or lead generation Familiarity with Sales Navigator (not required) Compensation: Monthly + commission for booked calls / deals Important:This is not spam-based outreach., but we use automated tools We are looking to build a small team of long-term assistants. We will pay a percentage of every sale. Could earn thousands passively

I am looking for a reliable administrative assistant to track changing property tax amounts and deadlines for my properties located in Lehigh County, Pennsylvania (Lower Macungie and Upper Macungie Townships).I own these properties free and clear, so there is no mortgage company handling the tracking. Because local tax rates change annually, I need you to look up the bills when they are released, calculate the deadlines, and put the tasks directly onto my calendar. You will never handle my money or make payments. You are only tracking the data. Your Tasks: Summer(July/August): Log into the Lower Macungie, Upper Macungie, and Lehigh County tax portals using the parcel numbers I provide. Find the newly released Township/County tax bills. And check the newly released School District tax bills. Action Required: For each bill found, locate the exact "Discount Amount" and the "Discount Deadline Date." Deliverable: Send me a direct text message or email with:The exact property address, The exact dollar amount due, The direct link to the online payment portal, Create an invite on my Google/Apple Calendar 5 days before the deadline so I can log in and click "Pay." Requirements:Strong attention to detail (must accurately copy numbers and dates).Experience with basic web research and calendar management.This is a recurring micro-task requiring less than 2 hour of work.