We have a number of ongoing projects requiring administrative support. The needs of these projects vary, and will be defined on a daily basis for our admin support team. Some examples are: organizing and downloading files, tracking work completed by participants in our projects, reviewing work completed for accuracy, etc. This work is ongoing. Some weeks we may have 30 hours of work for you, during others it may be 5 hours of work, during others, there may be nothing in the pipeline. There is also weekend and evening work possible. You will be provided with clear assignments and deadlines and will work independently to complete those tasks within the timeline. If you are organized, responsible and have flexible availability, please apply.

Part-Time Admin + Sales Support (Remote, U.S.) — Detail-Oriented + Proactive Only If you miss small details… this is not the role for you. We’re a fast-growing, premium, all-women remote company looking for someone who can **keep projects moving, catch issues early, and make sure nothing falls through the cracks.** This role blends **admin, client onboarding, project management, and light sales support.** - What You’ll Actually Be Doing Client Onboarding + Project Support * Manage all files, documents, and processes for new client onboarding * Set up and organize projects inside Asana and Google Docs * Review client submissions to ensure nothing is missing before work begins * Catch gaps BEFORE they become delays * Check Asana daily to prevent roadblocks or stalled projects * Flag issues immediately to team leads * Keep communication clear, proactive, and high-level - Sales Support (Light but Important) * Review old/cold leads and re-engage qualified ones * Follow up with new leads (call, text, email) to confirm appointments * Review lead forms to ensure they’re a strong fit * Run quick vetting calls (5–10 min) * Do a light “soft sell” before handing off to our closer - Who This Is Perfect For * You LOVE organization and systems * You naturally take ownership (you don’t wait to be told) * You catch what others miss * You move fast and communicate faster * You’re comfortable talking to leads (not just hiding behind a screen) - This Will NOT Work If… * You need constant direction * You overlook details or rush through tasks * You hesitate to speak up when something is wrong * You prefer reactive work vs. staying ahead of things - Role Details *Remote (U.S. only) * Monday–Thursday availability required * Must be available within 9 AM – 4 PM MT window * Starting at ~10 hours/week** (room to grow) - Why This Role Is Different * High-end, systems-driven company (no chaos) * Clear expectations + real ownership * Direct impact on both operations AND revenue * Opportunity to grow into more hours + responsibility -To Apply (REQUIRED — or you will be ignored) 1. Start your proposal with: **“DETAILS MATTER”** 2. Share a quick example of a time you caught something others missed 3. Confirm your availability (days + times in MT) 4. Tell us your experience with **Asana** or similar tools 5. (Bonus) Share if you’ve ever done lead follow-up or sales support - We are not looking for average. - We’re looking for someone who **takes ownership, moves fast, and protects the quality of everything we deliver.**

Main Responsibilities: Communicate with clients, HR teams, and payroll contacts by email, phone, and Zoom Request and collect payroll/census information from clients Help organize employee data such as names, emails, phone numbers, worksite, language preference, and eligibility details Follow up with clients when information is missing or incomplete Coordinate payroll setup calls and help schedule next steps Track client progress through onboarding, enrollment, payroll setup, and monthly maintenance Maintain clean notes, updates, and task statuses in the CRM Prepare and send professional emails using approved templates Support employee enrollment coordination when needed Handle confidential employee and payroll information with care This position is important because our implementation process includes HR coordination, employee data collection, payroll setup, mock payroll review, monthly check-ins, and ongoing employee maintenance. These steps must be handled accurately, professionally, and with strong communication.

We are seeking an organized and communicative US-based administrative assistant/customer support specialist to support our team with estimating, lead follow-up, and project management/scheduling tasks. The ideal candidate will have strong attention to detail and excellent communication skills, ensuring accurate documentation and timely responses.

We are internet marketing consultants. We do fractional work, meaning we give guidance to existing departments. Our model including putting in place assistants in said departments who are trained to do supplementary tasks. Looking for someone to do repetitive tasks. This is not a strategic position, this does not require robust marketing background or knowledge. This is a task oriented job, tasks must be completed quickly and efficiently with minimal errors as they are simple, clearly defined and repetative. Tasks include: 1. Emailing leads (in network, warm, scripted) 2. Connections on Linkedin (scripted) 3. Using AI protocols (existing processes) to duplicate asset creation These are NOT flexible tasks meaning they must be completed exactly as outlined and not deviated from. Simple tasks performed daily with summaries generated from AI. Specific KPI's and scope include: 1. Generate 10 Social Media Posts Per Client Per Week Using AI Tools 2. Message 200 people per day via linkedin and email. This is a simple "TV on in the background" type of job that needs to be done quickly and repetitively. Reported are tallied by hand at the end of the day. You will max work with 2 clients per project. Please list tools you have proficiency with, such as CRM's, AI tools ect. There will be litmus tests for tools mentioned on your application, resume or message.

We are looking for a reliable and detail-oriented Content Scheduler to maintain with scheduling and organizing content across our facebook pages. This is ideal for someone who is organized, communicative, and comfortable working with meta business suite. Responsibilities - Schedule approved content using Meta Business Suite - Ensure posts are published accordingly - Verify that captions, media are correctly uploaded - Monitor scheduled content and report any publishing issues - Maintain accurate scheduling records and spreadsheets - Communicate with team members regarding scheduling deadlines and updates Requirements - Experience using Meta Business Suite - Strong attention to detail - Excellent organizational and time-management skills - Ability to follow established processes and guidelines - Reliable internet connection - Strong written communication skills - Previous experience in content scheduling, virtual assistance, or social media support is preferred - Experience working with Facebook Pages To Apply Please include: A brief introduction about yourself Your experience with Meta Business Suite Any relevant examples of previous scheduling or administrative work We are looking for someone dependable, organized, and able to consistently follow scheduling procedures with accuracy.

I'm seeking a reliable and proactive individual to serve as a personal assistant and data entry operator. The ideal candidate should possess excellent communication skills, attention to detail, and a willingness to learn. You must have stable internet access. Key Responsibilities: Update and maintain accurate information within company databases Handle various administrative and data management tasks Manage responsibilities independently when I am out of the office Keep track of ongoing tasks and ensure everything is handled efficiently. Requirements: Good internet connection to facilitate seamless communication Ability to multi-task and prioritize effectively Strong attention to detail and organizational skills Ability to follow instructions carefully Responsible, attentive, and trustworthy Willingness to learn and adapt to new tasks. Additional Information: This position offers opportunities for tips and bonuses based on performance Loyalty, responsibility, and the ability to work independently are essential If you're ready to take on this role with dedication and professionalism, I'd love to hear from you!

We are a boutique private client services company seeking a highly organized Client Coordinator to support scheduling, member communication, CRM updates, and follow-up. This is not a sales role. We are looking for someone calm, reliable, detail-oriented, and comfortable working in a confidential, high-touch client environment. Responsibilities include: - Scheduling Zoom calls, client meetings, and introductions - Following up with members and applicants in a polished, professional manner - Updating CRM records, notes, statuses, and next steps - Tracking pending items, responses, and feedback - Helping keep communication organized and timely - Preparing simple internal summaries for the founder and team - Supporting onboarding and agreement coordination as needed - Maintaining confidentiality and discretion at all times Ideal candidate: - Excellent written communication - Calm, professional, and emotionally steady - Highly organized and detail-oriented - Comfortable with CRM systems, Google Workspace, Zoom, and basic online tools - Able to work independently without creating unnecessary urgency - Good judgment with sensitive client information - Responsive during agreed-upon working hours - Prior experience in client coordination, executive assistance, luxury service, membership services, coaching administration, or professional services is a plus Schedule: Part-time to start, approximately 15 - 20 hours per week. We prefer consistent availability Monday through Friday for daily support. This role is best for someone who enjoys being the steady point of contact behind the scenes. We value calm execution, discretion, follow-through, and clear communication. To apply, please include: 1. A brief note about your client coordination or administrative experience 2. Your availability and preferred working hours 3. Tools/CRMs you have used 4. A short example of how you would follow up with a client who has not responded to a scheduling email

We're looking for someone who is passionate about women's health and fitness and loves helping women feel supported throughout their journey. What You'll Do - Respond to member questions inside our Circle community and DMs - Provide friendly, timely support and direct members to the appropriate resources - Manage client questions related to memberships, billing, cancellations, account access, and general support - Help members navigate programs, resources, and community spaces - Escalate coaching, nutrition, or account-specific questions to the appropriate team member when needed - Celebrate member wins and help foster a positive, supportive community experience We're Looking For - Passion for women's health, fitness, and personal growth - Excellent written communication skills - Friendly, empathetic, and professional - Organized, proactive, and detail-oriented - Comfortable learning new platforms and systems - Experience with Circle, customer support, or online communities is a plus

Job Title: Client Experience Coordinator Needed for Growing Wellness Business Project Description: Help me create a better experience for prospective and existing clients while improving communication, follow-up, and client retention. I own Refresh Bodywork, a wellness and recovery practice based in California. As the business continues to grow, I'm looking for a Client Experience Coordinator who can help manage client communication, appointment coordination, lead follow-up, and ongoing client support. The goal of this role is to ensure clients feel supported from their first inquiry through their ongoing care while helping maintain strong communication and organization behind the scenes. Responsibilities may include: • Responding to client inquiries by phone, text, email, and social media • Following up with prospective and inactive clients • Assisting with appointment scheduling and client communication • Supporting workshops, events, and community outreach efforts • Maintaining communication and organization within scheduling and CRM systems • Helping improve client retention and overall client experience My clients are often seeking help with pain relief, mobility, recovery, stress management, and overall wellness. Strong communication skills and a warm, professional approach are important. Experience in customer service, wellness, healthcare, hospitality, fitness, client success, or similar client-facing roles is preferred. This is a remote contractor position for approximately 5–10 hours per week to start, with potential for additional responsibilities as the business grows. If this sounds like a good fit, I'd love to hear about your experience supporting clients and why this project interests you.