Part-Time Virtual Assistant (20 Hours/Week) – Lead Generation & Scheduling TrueNorth Diagnostics is seeking a detail-oriented Virtual Assistant to support lead generation, email outreach, CRM management, and appointment scheduling. This role is focused on identifying qualified prospects, sending pre-approved outreach emails, tracking responses, following up with leads, and booking discovery calls.

We work in two areas: with clients in due diligence buying real estate ($10M to $100M+) and with clients in litigation on real estate value disputes as case managers and expert witnesses. We use Practice Panther CRM & Business platform. We need someone to 1) onboard new clients and contacts, 2) onboard new projects (called Matters), and 3) complete basics of the matter in excel and WORD, including researching property and tax records and GIS maps, and other data. The goal is to manage workflow and set up senior analysts for report completion and delivery. Background in CRMs, MS Office, Box, and, ideally, real estate and legal setting. Envision 5 hours a day and initial training over zoom.

This is not a traditional EA role. We need an Online Business Manager who thinks like an operator, executes like a pro, and treats every task as if the business depends on it — because it does. You will be Ellie's right hand across all three brands. Your job is to remove every operational obstacle so Ellie can focus exclusively on what only she can do: go live, teach, sell, and lead. You own the execution. You figure out the details. You deliver — fast. If you need constant hand-holding, this is not the role for you. What You Will Own KAJABI & FUNNEL MANAGEMENT • Build and maintain landing pages, email sequences, pipelines, and checkout flows across all three brands • Set up and manage three separate email lists (ETM · Fully Funded · Mommy to Millionaire) with proper segmentation and automations • Configure order bumps, upsells, and post-purchase sequences • Monitor funnel performance and flag issues before they become problems COMMUNITY & MEMBERSHIP • Manage the MMFA Club on Skool — approve members, post weekly prompts, pin announcements, moderate community • Coordinate VIP hot seat logistics, challenge registration, and replay access • Ensure new members are onboarded smoothly and feel welcomed immediately CHALLENGE & WEBINAR OPERATIONS • Set up monthly 3-day challenge registration pages, reminder sequences, and post-challenge follow-up emails • Manage evergreen webinar scheduling on EverWebinar (transitioning to Kajabi) for Fully Funded and Mommy to Millionaire • Coordinate livestream logistics — scheduling, tech checks, replay uploads CONTENT DISTRIBUTION • Clip and repurpose daily livestream content into Reels, YouTube shorts, and social posts • Schedule and publish content across platforms using approved tools • Maintain a content calendar across all three brands REPORTING & OPERATIONS • Deliver a weekly metrics report every Monday: revenue, new members, webinar registrations, email open rates, challenge signups • Manage all vendor and tool relationships — Kajabi, Skool, ThriveCart, and any new platforms • Triage email inboxes and DMs across platforms — flag what needs Ellie, handle everything else within 24 hours • Coordinate with Penguin Random House team on book launch logistics and preorder campaigns

Fractional Chief of Staff / Operations Coordinator (5 Hours per Week) About Us We are a small consulting business supporting ERP and manufacturing clients. The team currently consists of the owner and an executive assistant. The business is healthy and growing, but we are looking for someone to provide operational discipline and accountability, not to do the work itself. This is a long-term role with approximately 5 hours per week. Mission Your job is not to be another assistant. Your job is to make sure the system runs. You will help ensure that commitments are completed, follow-ups are not missed, consultant packets are prepared on time, hours are billed, and weekly administrative activities are completed consistently. You are responsible for keeping the team on track. Weekly Responsibilities Daily Huddle (Monday-Friday) Lead a 30-minute morning meeting with the owner and executive assistant. Review outstanding commitments. Identify blockers. Confirm priorities. Ensure follow-ups have owners. Keep the meeting focused and moving. Weekly Consultant Packet Review Verify that consultant dossiers are prepared each week. Ensure agendas, notes, and action items are complete. Review for quality and consistency. Coordinate with the executive assistant to address gaps. Friday Close Process Ensure timesheets are completed. Verify all assistant hours are submitted and billable work is captured. Confirm invoices and weekly administrative items are ready. Ensure nothing important slips into the weekend. Continuous Improvement Identify recurring issues and process breakdowns. Recommend improvements to prevent missed tasks. Help maintain checklists and accountability systems. What Success Looks Like Daily meetings happen consistently. Timesheets are submitted every Friday. Consultant packets are completed on time. Hours are captured accurately. Follow-ups do not fall through the cracks. The owner spends less mental energy managing details. This Role Is NOT Project management. Customer service. Writing emails. Scheduling meetings. Data entry. Taking notes. Another executive assistant position. Who Will Succeed Former operations coordinators. Chiefs of staff. Executive assistants with strong operational skills. Project coordinators who love checklists and follow-through. People who naturally hold others accountable with professionalism and tact. Personality Traits Organized. Consistent. Comfortable following up repeatedly. Calm and direct. Detail-oriented. Able to keep meetings focused. Not afraid to say, "This is still outstanding." Important You must be comfortable holding the business owner accountable. One of the primary reasons for this role is to ensure that important but non-urgent responsibilities are completed consistently. This is a small role, but it is an important one. We are looking for a long-term partner who enjoys building operational consistency and helping others execute at a high level. If interested please send a short 1-2 minute lume or other video that let's me know why your interested in the position and why you'd be a good fit.

property management work with property management companies connect/disconnect utilities Property tax schedule and reminders emails communication over the phone

Your responsibilities will include: • Setting up and customizing DropCourse (branding, logos, course edits, landing pages). • Managing the course library and selecting profitable niches. • Uploading and scheduling viral content from the 25,000+ video library to grow social media reach. • Connecting payment processors (Stripe, PayPal, etc.). • Handling customer inquiries using the built‑in AI chatbot and manual responses when needed. • Running basic marketing campaigns (social media posting, simple ads, influencer outreach). • Outsourcing any additional tasks as needed (drop servicing model). Ideal Candidate: • Experience with drop servicing, digital marketing, or course platforms. • Strong communication and reliability. • Ability to work independently and deliver results. • Familiarity with Upwork, Fiverr, or other freelancer platforms for outsourcing tasks. Deliverables: • Fully branded DropCourse site ready to sell. • Automated posting schedule for social media. • System for customer support and fulfillment. • Weekly performance updates. To Apply: Send examples of similar work, your plan for launching the business, and your monthly rate.

At OnPoint VA Connect, we connect founders, executives, consultants, and growing businesses with experienced Executive Virtual Assistants and Strategic Operations Partners who do more than manage tasks. We build long-term partnerships with professionals who create structure, improve operations, and help businesses run more efficiently. Responsibilities • Executive inbox and calendar management • Client communication • Project coordination • SOP creation and process improvement • CRM and database management • Research and reporting • Team and vendor communication • Travel coordination • Document and file management • General operational support We're Looking For Someone Who • Has 8+ years of Executive Assistant, Executive Virtual Assistant, Operations, Project Management, or Chief of Staff experience • Communicates professionally with clients and teams • Thinks ahead and solves problems independently • Is highly organized and detail-oriented • Enjoys improving systems and processes • Can confidently manage multiple priorities Preferred Experience Microsoft 365, Google Workspace, Kajabi, ClickUp, Asana, Monday.com, Notion, HubSpot, Salesforce, Canva, Slack, Teams, and AI tools like ChatGPT. Compensation This is an independent contractor position. Current client placements begin at $26/hour, with compensation increasing based on placement level, client engagement, experience, responsibilities, and complexity of the role. We're building a roster of professionals who want to become trusted operational partners - not just task managers.

I run a virtual, cloud-based CPA firm serving healthcare practices, and I'm building the operational backbone that lets me focus on advisory work instead of admin. I need a sharp, discreet operator who owns the back office so nothing slips through the cracks. This is not a "do a few tasks when I send them" role. I'm looking for someone who builds systems, anticipates what's coming, and runs the day-to-day so I can stay in my zone of genius with clients and grow the firm. About the firm: We're a modern, fully virtual accounting and tax practice specializing in healthcare-sector clients (dental, chiropractic, functional medicine, medical, and medispa). The work is high-trust and high-touch — client financial data is the most sensitive material we handle, and protecting it is non-negotiable. What success looks like in 90 days: My calendar runs itself, client onboarding is a repeatable system instead of a scramble, my CRM is clean and current, my inbox is triaged and largely handled, and our social presence is posting consistently without me touching it. I should be able to hand you a process once and trust it's owned. What you'll own: Administrative operations across the firm — keeping the back office organized and running Client onboarding — building and managing a smooth, repeatable intake process Calendar management — owning my schedule, scheduling, and protecting my focus time CRM management — keeping records, pipelines, and follow-ups accurate and current Inbox management — triaging email, drafting and sending responses in my voice, escalating what needs me Client digital data — organizing, securing, and maintaining client documents so nothing is lost or forgotten Social media management — scheduling, posting, and maintaining a consistent presence across platforms What I'm looking for (required): Proven experience as an operations manager or executive assistant — ideally in professional services, accounting, or another data-sensitive field Demonstrated discretion handling confidential or financial information; comfortable signing an NDA Hands-on fluency with CRM, scheduling, and email/admin platforms — and the ability to build workflows, not just click buttons A systems-builder mindset: you create process and catch the gaps before they become problems Strong written communication and the judgment to know what to handle vs. what to escalate Preferred (nice to have): Experience supporting a CPA, accounting, or tax practice Familiarity with social media scheduling tools and basic content posting Experience in healthcare-adjacent client environments Comfort with automation tools and a willingness to make things more efficient over time using technology How to apply: Answer the screening questions below — they matter more than a generic cover letter. Tell me specifically how you've done this work before. Applications that ignore the questions won't be reviewed.

-Answer reception phone from 10am-12pm est -send out marketing emails (will need to find emails to send to, but will be trained on this and given a boiler template email to send)

Executive Assistant & Growth Coordinator (U.S. Based) I am seeking a highly organized, technologically savvy, and action-oriented Executive Assistant to help manage multiple business ventures, marketing initiatives, and special projects. This is not a traditional administrative assistant position. I need someone who can think independently, solve problems, conduct research, manage projects, coordinate social media activities, make phone calls, follow up with contacts, and help execute business initiatives from start to finish. The ideal candidate is comfortable working with technology, AI tools, social media platforms, and business software. They should be confident communicating with people, highly organized, and capable of taking ownership of projects without constant supervision. Current Projects Growlio A restaurant profitability and operations platform designed to help restaurant owners improve margins, control costs, and grow their businesses. Book Publishing I am preparing to self-publish a novel and need assistance coordinating publishing, marketing, promotional activities, and launch planning. Business Development Research, outreach, lead generation, partnerships, marketing initiatives, and special projects. Responsibilities Executive Support • Manage projects and priorities • Organize schedules and deadlines • Coordinate meetings and follow-up activities • Prepare summaries and action plans • Maintain organized project documentation Social Media Management • Assist with LinkedIn growth initiatives • Schedule and manage social media content • Coordinate content creation • Track engagement and performance • Help build brand awareness for Growlio and other projects • Work with content creators and freelancers when needed Marketing & Growth • Assist with webinar coordination • Research marketing opportunities • Help identify lead generation opportunities • Build and maintain prospect lists • Coordinate outreach campaigns • Support customer acquisition efforts Book Publishing Support • Coordinate self-publishing activities • Research publishing resources • Assist with launch planning • Identify promotional opportunities • Coordinate outreach to reviewers, podcasts, influencers, and media contacts Research & Business Support • Research vendors, software, tools, and service providers • Research franchise organizations, restaurant groups, and industry contacts • Gather competitive intelligence and market data • Prepare concise summaries and recommendations Communication & Outreach • Make outbound phone calls • Follow up with prospects and vendors • Coordinate appointments and meetings • Communicate professionally with business contacts • Assist with relationship management Technology & AI • Utilize AI tools to improve efficiency • Assist with automation projects • Learn and adopt new software quickly • Manage CRM and project management systems • Troubleshoot basic technology issues independently Required Qualifications • Must be based in the United States • Excellent written and verbal communication skills • Strong organizational and project management skills • Comfortable making outbound phone calls • Strong research abilities • Tech-savvy and comfortable learning new software • Experience using AI tools such as ChatGPT and similar platforms • Experience with social media management • Self-motivated and highly organized • Strong follow-through and attention to detail Preferred Experience • Executive Assistant experience • Marketing or business development experience • Social media management experience • Publishing or book marketing experience • Startup experience • CRM experience • Project management experience • Restaurant or franchise industry experience The Ideal Candidate You are: • Extremely organized • Technology savvy • Comfortable with AI tools • Confident on the phone • Resourceful and proactive • Action-oriented • Able to manage multiple projects simultaneously • Comfortable working independently You are not: • Waiting for constant direction • Afraid to pick up the phone • Easily overwhelmed by competing priorities • Looking for a purely administrative role Hours & Compensation • Part-time to start (10–20 hours per week) • Potential for long-term growth • Hourly compensation based on experience and proven ability to execute