I’m looking for a reliable, organized personal assistant to help support both my business our business. I run the longest-tenured virtual tour company in the United States, with a small number of employees. Responsibilities - Invoicing and payment follow-up - Assisting clients with minor requests and inquiries - Taking notes during Zoom meetings and assisting our Director of Sales - Helping keep projects, billing, and priorities organized - Research tasks and vendor coordination - Email organization, filtering, and follow-ups - Occasional assistance with marketing or administrative projects - Acting as a second set of eyes to ensure nothing falls through the cracks - Interest in assisting with lead outreach Role Details - Part-time to start, with potential to expand. Minimum 10 hours per week. - Flexible schedule, but responsiveness is important Please send a brief introduction, your relevant experience, and availability. Thank you!

I’m looking for a detail-oriented assistant to help maintain and organize my personal financial overview on an ongoing monthly basis. I am primarily looking for someone who is highly organized, trustworthy, proactive, and comfortable reconciling accounts and maintaining accurate financial visibility across multiple accounts. Responsibilities will include: * Reconciling bank and credit card accounts * Categorizing transactions accurately * Cleaning up uncategorized or duplicate transactions * Maintaining consistent categorization rules * Tracking transfers between accounts appropriately * Helping maintain a centralized monthly financial overview * Providing simple monthly summaries/reports of spending, savings, investments, and major financial activity * Flagging unusual charges, subscription increases, or inconsistencies Accounts may include: * Personal accounts * Savings accounts * Investment/retirement accounts * Real estate-related accounts * Limited business-related financial visibility for tracking purposes Please note: This is NOT a financial advising, tax preparation, or CPA role. I am decidedly not looking for any of the following: * Tax filing or tax strategy * Investment advice * Budget coaching * Payroll or accounts payable/receivable management * Full business bookkeeping Ideal candidate: * Has prior bookkeeping and reconciliation experience * Is comfortable working independently with minimal oversight * Is highly detail-oriented and organized * Communicates clearly and concisely * Is trustworthy and comfortable handling sensitive financial information * Has experience with personal finance/accounting software (Monarch, Rocket Money, QuickBooks, spreadsheets, etc.) This will begin as a small recurring monthly role, likely a few hours per month after initial setup/cleanup. Confidentiality/NDA required.

Hello, I am in need of an assistant to help with many tasks. This is a part time role at first. It's a great starter role for someone to earn money and learn valuable skills at the same time. Our clients range from tech stuff to landscape construction. We offer many services from website, design, marketing and more. This is why I need an assistant to help out. If you are interested in a starter role please let me know. Best!

We're looking for a highly organized, proactive Executive Assistant to support our CEO. This is a very fast-paced role with lots of moving parts, so you must be comfortable managing multiple priorities and adapting quickly. Responsibilities: - Provide executive support to the CEO - Manage emails and calendar as needed - Handle administrative tasks and day-to-day operations - Support high-level projects from planning through completion - Help delegate tasks and ensure they get completed - Coordinate with consultants and follow up on deliverables - Follow up with clients to ensure timely communication and task completion - Support marketing initiatives and special projects - Provide operations support to keep the business running smoothly - Keep projects organized and the CEO informed on progress Requirements: - Previous Executive Assistant or Administrative Assistant experience - Strong communication, organization, and follow-through - Ability to multitask and work independently - Comfortable in a fast-paced environment with a high volume of daily tasks - Must have flexible hours and be available to adjust to the CEO's schedule when needed - Must be comfortable following up with clients in a professional and timely manner - Experience with Google Workspace, Microsoft Office, and project management tools Hours: 20–30 hours per week We're looking for someone who gets things done, follows through, and helps keep the CEO organized and moving forward.

Executive Virtual Assistant (President Support + Sales Operations) Ongoing contract, up to 20 hours per week About ILM Professional Services At ILM Professional Services, we don't just build software; we craft solutions that transform businesses and lives. Our commitment to excellence, empathy, and innovation is at the heart of everything we do. By fostering a culture that values lifelong learning, inclusivity, and integrity, we empower our team to create impactful solutions that meet our clients' true needs. Join us in our mission to be the most trusted ally in the technology landscape, where every interaction is a step towards a brighter, more connected future. Position Overview ILM is hiring an Executive Personal Assistant (PA) to support the President and bring structure, focus, and execution discipline across day-to-day leadership, sales operations, and cross functional coordination. This role is a force-multiplier: you will convert priorities into clear plans, capture actions and follow-ups in our systems, and ensure commitments turn into completed outcomes. This is not a basic admin role. The PA will act as the President’s operating partner, helping run a weekly operating rhythm across Sales, Marketing, Technology, Human Resources, and Recruiting. Key Responsibilities Executive Operating System & Planning • Own the President’s calendar, email triage, and daily priorities; proactively protect focus time and reduce context switching. • Run a weekly planning cadence: align priorities, define outcomes, and publish a simple weekly plan (Top 5 priorities, key meetings, deadlines). • Prepare the President for 1:1s and key meetings: confirm objectives, create agendas, gather pre-reads, and ensure decisions are captured. • Extract tasks and commitments from conversations and convert them into organized action lists with owners, deadlines, reminders, and follow-ups. • Maintain a real-time executive task dashboard (daily/weekly) that gives visibility to what is in progress, what is blocked, and what is next. • Drive closure: ensure open loops are completed or consciously deprioritized. Sales Support & CRM Discipline • Schedule client meetings and interviews, including calendar invites, agendas, reminders, and logistics (including lunch reservations when needed). • Maintain sales hygiene in CRM: enter deal details, notes, next steps, owners, due dates, and follow-up tasks within 24 hours of activity. • Post-meeting follow-through: organize recordings, summarize outcomes, document action items, and ensure next meetings are scheduled. • Coordinate candidate interviews with clients; send resumes and concise candidate summaries; track interview outcomes and next steps. • Manage contract workflows: send contracts via DocuSign, track signatures, store executed contracts in SharePoint, and maintain a contract/extension tracker. • Proactively manage extensions: trigger reminders and coordinate internal follow-up at least 6 weeks prior to contract end dates. • Support relationship-building efforts such as client gifts and holiday outreach by researching preferences and coordinating delivery. Employee & Leadership Support • Coordinate recurring employee 1:1s with the President; send agendas, reminders, and pre work prompts to drive productive conversations. • Capture notes and distribute clear action items after 1:1s (owners, deadlines, follow-ups). • Maintain the President’s direct-report task tracker and ensure weekly follow-through. • Support company-wide performance processes (360 reviews for managers): scheduling, documentation, reminders, and completion tracking. • Coordinate internal meetings: weekly leadership cadence, Scrum notes distribution, and twice-yearly all-company meetings. • Draft executive communications as requested (anniversary messages, year-end updates, employee recognition). • Coordinate employee appreciation and gifting initiatives. Qualifications Experience • 5+ years of high-ownership Personal Assistant in a small business environment. • Demonstrated experience building structure for an unstructured environment: weekly planning, action tracking, and follow-up discipline. • Experience supporting Sales operations and CRM hygiene. • Exposure to professional services, consulting, software/technology, or technical teams is preferred. • Experience coordinating across departments (Sales, Marketing, Technology, HR/Recruiting). Core Skills • Extreme organization and follow-through: you create clarity, set cadence, and close loops. • Strong written communication: crisp agendas, meeting notes, and executive-ready summaries. • Meeting and calendar mastery: you anticipate conflicts, sequence priorities, and protect focus time. • Operational judgment and discretion: you handle sensitive information with integrity and professionalism. • System builder mindset: you design lightweight processes that reduce chaos and increase throughput. • Proactive ownership: you do not wait to be told; you identify what is missing and take action. Tools & Working Style • Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and SharePoint. • Comfort with DocuSign (or equivalent e-signature tools). • Comfort with AI tools for summarization and drafting (e.g., meeting transcript cleanup) while maintaining confidentiality standards. • Ability to work in a fast-changing environment, manage multiple threads, and maintain calm execution under pressure. Core Values and Culture Fit Candidates must demonstrate a strong commitment to ILM’s core values of excellence, integrity, lifelong learning, perseverance and mutual respect. We are looking for a driven individual who embodies an entrepreneurial spirit, is self-motivated, and takes initiative. A passion for technology and a desire to create a positive impact through innovative solutions are essential.

I'm a psychologist and practice owner in central NJ looking for a reliable, sharp, US-based virtual executive assistant for approximately 10 hours per week. I need someone who is proactive, warm, and professional - someone who sees what needs to be done and handles it without being asked twice. What you'll do: Manage my calendar and keep it accurate and conflict-free Track pending items and follow up proactively so nothing falls through the cracks Make and receive phone calls on my behalf - vendors, schedulers, and contacts as needed Manage email correspondence and flag what needs my attention Support logistics for training events and professional engagements Help manage and post content across Instagram, Facebook, and LinkedIn Create and edit graphics and presentations using Canva and Google Slides Set up and manage Asana for tracking open items General personal and professional support as needed You're a great fit if you are polished and professional on the phone, proactive rather than reactive, responsive via email and text, and comfortable with Gmail, Google Calendar, Canva, and social media. US-based only. Please tell me specifically how you handle making calls on behalf of a client and share samples of any relevant work (social media, Canva, slides, etc.). Generic proposals will not be considered.

I’m looking for a part-time virtual assistant to help me stay organized, track tasks, and manage short- and long-term projects. I’m looking for someone who can help me maintain a clear task system, remember what needs to be done, and follow up consistently. I am a very busy academic, and often have up to a dozen long-term projects, so I am finding that stuff is just falling through the cracks, and I would love to find a long-term assistant to help me! This role would be a good fit for someone who is highly organized, reliable, detail-oriented, and comfortable helping another person manage multiple ongoing responsibilities. Estimated hours: 3–4 hours per week to start, with the possibility of increasing during busy periods Location: Remote Schedule: Flexible, but must be available for one weekly planning/check-in call and brief written check-ins throughout the week Responsibilities may include: Maintaining a shared task/project management system Helping organize daily, weekly, and long-term tasks Sending reminders about upcoming deadlines, recurring tasks, and unfinished items Helping break larger projects into smaller, concrete next steps Tracking progress on ongoing projects Creating weekly planning summaries Sending brief daily or near-daily agenda/reminder messages Keeping a “waiting on” list for things that require follow-up Helping prioritize tasks when there are too many competing demands Noticing when tasks have stalled and prompting follow-up Keeping recurring routines and deadlines visible Occasionally helping organize documents, notes, lists, or trackers The ideal candidate: Is very organized and consistent Is comfortable with tools like Google Calendar, Google Docs/Sheets, etc. Can follow up without being intrusive or overly rigid Is good at turning vague tasks into concrete next steps Can help maintain structure across multiple projects Communicates clearly and reliably Has experience with executive-function support, project coordination, virtual assistance, academic assistance, or accountability work This role is probably not a good fit for someone whose main experience is appointment scheduling, travel booking, errands, or general lifestyle assistance. I’m specifically looking for someone who can help with task tracking, reminders, planning, and follow-through. To apply, please send: A brief description of your relevant experience The tools or systems you like to use for task/project management A short example of how you would help someone manage several ongoing projects at once

Overview I run two ecommerce businesses and do real estate deals on the side. I need a sharp, self-directed executive assistant who already uses AI for most of their work — not someone I have to teach. If AI tools aren't your default way of operating, this isn't the role for you. What you'll help with Ecommerce operations for my primary brand (and a second ecommerce business as needed) Real estate deal support (research, coordination, follow-ups, document wrangling) Personal/lifestyle tasks and errands General executive admin: email, scheduling, task tracking, vendor coordination Hard requirements US-based phone line. You'll make occasional calls on my behalf (e.g., call a tire shop to order a tire, confirm an appointment). This is light, inbound-style errand calling — NOT cold outbound or telemarketing. I don't want to make these calls myself. Fluent in AI tools. You use AI daily and lean on it to work faster. Claude experience strongly preferred. Excellent written English and clear communication Organized, proactive, and able to run with minimal hand-holding Hours & growth Part-time, starting at ~5–10 hours/week Strong potential to grow into a larger role over time To apply Tell me which AI tools you use and one specific example of how AI saves you time Confirm you have a US phone line and are comfortable making errand calls Keep it short — I value people who get to the point

# Executive Assistant (Remote) ## About Me I am an entrepreneur and owner of multiple businesses. I move quickly, juggle many projects at once, and constantly generate new ideas. I'm looking for a highly organized Executive Assistant who can bring structure, organization, and follow-through to my day-to-day operations. This is not a traditional administrative role. I need someone who can become my right hand, learn how I think, help manage my workload, and ensure important tasks don't fall through the cracks. ## What You'll Do ### Executive Support * Manage and maintain my calendar * Schedule meetings and coordinate appointments * Prioritize tasks and deadlines * Organize projects and ensure follow-up on action items * Help manage personal and business administrative tasks ### Email Management * Learn my communication style and voice * Draft and respond to emails on my behalf * Organize inboxes and prioritize important communications * Follow up with clients, vendors, and team members as needed ### Project Management * Manage projects within Asana * Create and maintain task lists, timelines, and workflows * Track progress and hold me accountable to deadlines * Turn ideas and conversations into actionable plans * Help organize ongoing business initiatives ### AI & Technology * Use AI tools such as ChatGPT and other productivity software * Help create prompts and workflows * Research solutions and summarize findings * Continuously identify ways to improve efficiency through technology and automation ### Organization & Planning * Create systems and processes that keep projects organized * Document procedures and workflows * Help manage the constant flow of ideas, notes, and tasks * Provide structure to a fast-paced entrepreneurial environment ## The Ideal Candidate You are: * Extremely organized and detail-oriented * Proactive and resourceful * Comfortable working independently * Excellent at written communication * Tech-savvy and quick to learn new software * Experienced with Asana or similar project management platforms * Comfortable using AI tools daily * Able to manage multiple priorities without dropping details * Professional, reliable, and trustworthy ### Bonus Points For * Experience supporting entrepreneurs, founders, or executives * Operations or project management experience * Experience working with ADHD entrepreneurs * Process improvement or workflow design experience * Familiarity with Google Workspace ## What Success Looks Like After a few months, you will: * Understand my communication style well enough to draft emails with minimal oversight * Keep projects organized and moving forward * Help me stay focused on high-value activities * Reduce the mental load of managing multiple businesses * Serve as a trusted partner who brings order to chaos ## Hours & Compensation * Remote position * Flexible schedule but mostly during business hours * Hours: To be determined based on experience and availability * Compensation: Based on experience When applying, please tell me: 1. Why you believe you'd be a great fit for this role. 2. What AI tools you use regularly. 3. Your experience with Asana or project management software. 4. Your experience supporting entrepreneurs or executives. 5. How you stay organized when managing many competing priorities. 6. Share an example of a system or process you created that improved efficiency.

Seeking Senior Executive Assistant to be part of an exective team to the founder of a non profit think tank that works on preventing global catastrophic risks, based in Asheville, NC. Along with an Executive Assistant, we are also looking for related executive office roles: Chief of Staff, Secretary, Administrative Support, Guest Liason and Events, and Personal Executive Assistant. Also actively looking for people with backgrounds in recruting, accounting, reseach, writing, and non-profit development. The right person will feel aligned with the mission of the organization, enjoy being in a support role to someone they respect, and have relevant experience. Unfortunately, I cant post links to our websites on this platform. Search my name on youtube and google civilization research institute and the consilience project to learn more. Thank you.