We are seeking an entry-level virtual assistant to join our team. The role involves handling customer inquiries, providing support, and ensuring customer satisfaction. The ideal candidate will have excellent communication skills and be able to work in a fast-paced environment. This is a part-time position with a long-term engagement.

We're a UGC and performance creative agency working with brands to create content. We're looking for a sharp, resourceful virtual assistant who can wear multiple hats and keep things moving across the business. 🤠 What you'll be doing This role is intentionally broad, we need someone comfortable jumping between different types of tasks: Account setup & management — creating and configuring accounts across various platforms, keeping logins organized, troubleshooting access issues Admin & operations — calendar management, light data entry, organizing files, keeping our systems tidy Team coordination — communicating with internal team members and contractors, following up on tasks, keeping projects on track Tools management — working day-to-day in Notion and Slack (organizing databases, updating boards, managing channels) Email & inbox support — drafting, organizing, and managing communications General problem-solving — when something needs to get done and there's no playbook, we need you to figure it out 👀 Who we're looking for Resourceful above all — you Google, you test, you find a way. You don't need step-by-step hand-holding Familiar with the creator/social world — general working knowledge of TikTok and short-form content is a big plus Comfortable with modern tools — Notion, Slack, email platforms, account/password managers Strong, clear communicator — written English is solid and professional Reliable & proactive — you follow through and flag things before they become problems Detail-oriented — small admin stuff matters and you don't let things slip 🔥 Nice to have Experience supporting a marketing or creative agency Familiarity with UGC, social media, or content production workflows Comfort learning new software quickly 🧩 Details Hours: TBD but minimum 16 hours per week

We are seeking an experienced VA Coordinator to join our marketing agency team -- This role will have an emphasis on communication and client planning. The role involves working closely with the creative director, project manager, and specialists to lead client projects. Responsibilities include coordinating project timelines, managing client communications, and ensuring project deliverables meet client expectations. The ideal candidate will have strong communication and leadership skills, with experience in marketing project management.

Job Overview This is a contracted role for 10 hours per week initially. We are looking for someone who wants to grow over time with our team. This does have the potential with the right candidate to convert to a full-time contracted role with our team. This is with a growing Legal Nurse Consulting Firm. Ability to maintain confidentiality in all work and ability to adapt to use of Filevine (confidential project management tool) is a must. A BAA (confidentiality agreement must also be signed). We desire a drama free environment. Positive interaction within the team is an expectation. If this is for you, please read further. We are seeking an energetic, highly organized, and proactive Contract Virtual Assistant to join our growing Legal Nurse Consulting firm. This role is designed for an individual who thrives in a fast-paced, entrepreneurial environment and naturally takes initiative rather than waiting for direction. The ideal candidate is a self-starter with a motivating and positive personality who enjoys building relationships, creating systems, and contributing to organizational growth. This role extends beyond traditional administrative support. We are seeking someone who can actively foster relationships with clients, attorneys, referral sources, and prospective clients while ensuring exceptional operational support and professionalism. The successful candidate will serve as a key point of connection between the firm and its clients and will help strengthen our presence, communication, and workflow efficiency. Primary Responsibilities Administrative and Operational Support Manage calendars, coordinate scheduling, and organize appointments and meetings utilizing Google Workspace and Microsoft Office applications Coordinate virtual meetings and maintain scheduling efficiency across multiple priorities Manage and prioritize email correspondence, ensuring timely responses and appropriate escalation of matters requiring attention Organize and maintain electronic records, files, databases, and document systems Perform accurate data entry, document filing, and record maintenance using Filevine and related software platforms Support office operations through document preparation, proofreading, quality review, and administrative task management Assist with virtual front office responsibilities, including managing communications, greeting and directing clients appropriately, and maintaining a professional experience Client Relations and Business Development Support Build and maintain positive relationships with existing clients, referral sources, attorneys, and potential clients Serve as a professional and welcoming first point of contact for inquiries and communications Conduct outreach activities to support networking efforts and client engagement initiatives Assist with maintaining client pipelines, follow-up activities, and relationship tracking Support business growth efforts by identifying opportunities to strengthen client engagement and improve communication processes Help coordinate marketing activities, educational events, and networking initiatives as assigned Maintain a service-centered approach that enhances the client experience and strengthens brand reputation Communication and Customer Service Professionally manage phone systems while demonstrating excellent phone etiquette Provide exceptional customer service and maintain confidentiality in all communications Respond to inquiries with professionalism, empathy, and efficiency Represent the firm's mission, values, and professional standards in all interactions Time Management and Initiative Independently identify priorities and complete tasks with minimal supervision Anticipate organizational needs and proactively propose solutions or process improvements Demonstrate strong organizational skills and adaptability in a growing business environment Effectively manage multiple responsibilities while meeting deadlines Qualifications Required Previous experience as a Virtual Assistant, Administrative Assistant, Client Services Representative, Executive Assistant, or related role Strong proficiency with Google Workspace and Microsoft Office applications Excellent skills with technology functions Excellent written and verbal communication skills Strong organizational and time management abilities Ability to work independently and take initiative Professional phone presence with exceptional customer service skills Ability to maintain confidentiality and professionalism Reliable internet connection and dedicated remote workspace Preferred Experience working in legal, healthcare, consulting, or Legal Nurse Consulting environments Experience using Filevine or comparable CRM/case management systems Familiarity with bookkeeping, invoicing, or basic financial tracking Experience supporting marketing, networking, or relationship management initiatives Experience with social media or professional networking platforms Ideal Candidate Characteristics Self-motivated and driven Positive, motivating, and engaging personality Relationship builder and natural connector Resourceful problem-solver Detail-oriented and dependable Growth-minded and adaptable Strong sense of ownership and accountability This opportunity is perfect for anyone who is willing to grow.

About the Role: We're looking for a detail-oriented, US-based Virtual Assistant to help with daily Facebook group posting for our marketing agency. We run lead generation for home service companies (roofing, HVAC, remodeling, plumbing, and more) across the United States. This is a simple, flexible role you can do from your phone or computer on your own schedule. What You'll Do: Post pre-written content we provide into local Facebook groups in your area Join recommended groups (home improvement, community, buy/sell, neighborhood pages, etc.) Respond to comments and DMs using scripts we provide Log your activity in a simple daily tracking sheet What We Provide: Done-for-you post templates Group recommendations DM and comment response scripts Full onboarding call to get you set up Requirements: Must be based in the United States Facebook account must be at least 1 year old Active in or willing to join local Facebook groups. Please make the first word in your application be "facebook" so I know you have fully read this through. Reliable daily access to Facebook Organized, communicative, and able to follow a system consistently To Apply: Please answer the following in your proposal: 1. How long has your Facebook account been active? 2. What city and state are you in? Compensation and full role details will be discussed on a short intro call

Part-Time Virtual Assistant (20 Hours/Week) – Lead Generation & Scheduling TrueNorth Diagnostics is seeking a detail-oriented Virtual Assistant to support lead generation, email outreach, CRM management, and appointment scheduling. This role is focused on identifying qualified prospects, sending pre-approved outreach emails, tracking responses, following up with leads, and booking discovery calls.

Lead Management: Organize and follow up with potential buyers and sellers like a pro! 📞 Social Media Magic: Create eye-catching posts, schedule content, and help showcase our amazing listings 📱✨ Database Management: Update client information and keep our CRM sparkling clean and more! Marketing Support: Help create flyers, virtual tours, and promotional materials 🎨 Administrative Tasks: Calendar management, email responses, and general office support 📅 Research: Market analysis, comparable property research, and lead generation 🔍

Part-Time Virtual Assistant (Operations & Social Media) I'm the owner of a boutique marketing agency and am looking for a detail-oriented Virtual Assistant with social media experience to help support client accounts and agency operations. This is a long-term opportunity for someone who enjoys organization, systems, project management, and keeping things running smoothly behind the scenes. Responsibilities Social Media Support • Schedule content across social media platforms • Upload content into scheduling tools • Format captions and hashtags • Assist with content calendar management • Organize and maintain content assets Operations Support • Organize Google Drive folders and files • Maintain client records and project trackers • Assist with monthly reporting • Follow up on missing client assets • Help document processes and create SOPs • General administrative support Ideal Candidate • Experience supporting social media accounts • Strong attention to detail • Highly organized and proactive • Excellent written communication • Comfortable working independently • Experience with Canva • Familiarity with Google Drive, Google Sheets, and project management tools Bonus Skills • Loomly experience • Basic graphic design • Social media reporting • Agency experience What This Role Is NOT This is not a social media strategist role. I'm not looking for someone to create marketing strategies or manage client relationships. I'm looking for someone who enjoys organization, systems, and execution and can help ensure nothing falls through the cracks. Hours • Approximately 5–10 hours per week to start • Flexible schedule • Remote • Potential for increased hours over time To Apply Please answer the following: 1. What social media platforms and scheduling tools have you worked with? 2. Describe your organizational style. 3. Tell me about a time you improved a process or created order from chaos. 4. What types of tasks do you enjoy most? 5. What is your hourly rate? To confirm you've read the entire job description, please include the word **Emerald** in the first sentence of your proposal. Applications without the keyword will not be considered.

We are a small not for profit community organization that runs on volunteers. Our organization is looking for someone who can handle the basic things that tend to slip through the cracks; keeping track of email, making sure the meetings, subcommittee meetings, etc, are in the calendar, paperwork, possible phone correspondence, etc. We would prefer someone from the western NY area, the GLOW region.

We are seeking a reliable virtual assistant to support our business operations by managing scheduling, payroll hours, invoicing, tracking multiple business/trravel expenses, managing some yearly bills, maintaining our credentialing needs with our current credentials and help with other various business organizing needs. The role involves categorizing expenses, managing business emails efficiently, helping to manage key business interactions, scheduling maintenance and repair on various properties, helping with some applications, checking remote mail box, helping with key professional gifts, tracking my required hours/meetings/duties for businesses I supervise, helping with my weekly schedule and meetings, managing key staff credentialing and license updates, potentially researching regulations, products or property needs, and tracking multiple licenses for renewals, etc. The assistant will likely be required for approximately 10-15 hours per week and must be available consistently to ensure continuity in support. Ideal candidates will have strong organizational skills, clear communication, growth minded and attention to detail. If you are proactive and can handle multiple tasks with ease, we would love to hear from you!