MUST BE AVAILABLE TO WORK BETWEEN THE HOURS OF 8AM PACIFIC – 12PM PACIFIC JOB OVERVIEW We're looking for an experienced payroll specialist to join our woman-owned, woman-staffed accounting team on a project-based basis. This role currently offers about 2 hours of work per month, with the potential for additional hours as we take on more clients. In addition to regularly scheduled payroll runs, we occasionally need off-cycle payrolls completed (bonuses, corrections, terminations, etc.), so we're looking for someone who can be available for these one-off projects as they come up. Our clients are small business owners, most with teams of 1–3, so we value a personable, approachable style alongside strong technical payroll expertise. Key Responsibilities Process payroll accurately and on time for multiple clients Complete off-cycle and one-off payroll runs as needed (bonuses, corrections, terminations, adjustments) Ensure compliance with federal, state, and local payroll regulations Reconcile payroll data and resolve discrepancies Work closely with our Operations Manager to stay on task and meet deadlines Update the team on client progress and flag any potential roadblocks Work only within the payroll/accounting systems — our internal team manages client communications Use ClickUp to track and manage tasks (training provided if needed) About Our Clients & Why They Love Us We work with a variety of small, growing businesses mostly service-based companies, nonprofits, and entrepreneurs who are ready to hand off their financial back-office work to a trusted team. Clients stay with us because: We take the stress of payroll off their plate so they can focus on running their business We focus on accuracy and compliance, so they never have to worry about missed deadlines or errors We offer a friendly, judgment-free environment where clients feel supported and understood Qualifications 3+ years of payroll processing experience (required) U.S. payroll experience required must be clearly demonstrated on your resume Experience with QuickBooks Online Payroll (required); experience with Gusto, ADP, or similar platforms is a plus Working knowledge of federal and state payroll tax requirements Strong attention to detail and ability to meet deadlines Excellent communication and collaboration skills with internal team members Comfortable with a low, part-time monthly workload that can shift with little notice for off-cycle runs Able to work independently and follow established processes Comfortable learning new tools and systems (ClickUp training provided if needed) What We Offer Flexible, remote, part-time work with room to grow Supportive, all-women team environment Opportunity to take on more hours and clients as the company grows Clear processes and structured onboarding About Us We are a woman-owned, woman-staffed accounting company dedicated to helping small business owners manage their finances with confidence. We pride ourselves on professionalism, accuracy, and creating a supportive, empowering work environment for both our team and our clients. How to Apply Please submit your resume and include the following: Your resume, highlighting your U.S. payroll experience and relevant certifications Your availability and hourly rate

What you'll do -Support PWA compliance on multiple projects -Review and analyze certified payroll records for accuracy and completeness -Identify and document prevailing wage and apprenticeship deficiencies -Coordinate with contractors, project owners, and internal team members What we're looking for -Proven experience with prevailing wage compliance (Davis-Bacon or state equivalents) -Comfortable managing multiple projects and relationships at once -Strong attention to detail and documentation skills -Ability to work independently in a remote, professional environment -Clear, professional written communication Nice to have -Renewable energy or construction industry background -Familiarity with IRA 2022 PWA requirements under Sections 45, 48, or related credits

About the Role Nimble Robotics is looking for a part-time (20 hours/week) Finance Operations contractor to provide coverage during a team member's parental leave. This is a hands-on execution role to maintain our AP, Payroll, and Expense Management processes, while our Finance Operations Manager is out on leave until December 31, 2026. We are looking for someone who can step in and follow our existing workflows and policies accurately and efficiently. Responsibilities Accounts Payable (AP): - Process invoices accurately and on schedule; coordinate with vendors as needed - Perform invoice auditing to catch errors and prevent duplicate or incorrect payments - Match purchase orders to invoices and confirm receipt of goods/services with internal stakeholders - Maintain AP liability tracking and support month-end accrual entries Payroll: - Support bi-weekly payroll processing and audits in coordination with HR and managers - Validate timesheets and flag anomalies in hours worked - Ensure payroll-related deadlines (tax filings, W2s, 1099s) stay on track during the coverage period Expense Management: - Review submitted expense reports against Nimble's expense policy - Flag non-compliant submissions and communicate directly with employees for corrections Qualifications - 4+ years of hands-on experience in Accounts Payable and/or Payroll operations - Comfortable working independently with minimal ramp-up time - Strong working knowledge of accounting systems and internal controls; Ramp, Netsuite, and Rippling experience strongly preferred to reduce onboarding time - Detail-oriented, accurate, and reliable with recurring deadlines (payroll cycles, AP payment runs) - Clear, responsive communicator — you'll be coordinating with HR, department managers, and vendors without a lot of day-to-day oversight - Available for a consistent 20 hrs/week for the duration of the coverage period - Prior experience specifically covering for a leave or transition period is a plus

Job Title Payroll Specialist Needed to Set Up Custom Internal Payroll (Monthly Tax Depositor) Job Description Project Overview: We are a growing business looking to hire an experienced payroll professional to set up our internal payroll system. We need a customized workflow where we pay our employees directly via direct deposit/check, but defer and pay our federal and state withholding taxes manually by the 15th of the following month (aligned with the IRS monthly schedule depositor rules). Key Responsibilities:     •    Configure our payroll platform (we are open to recommendations like QuickBooks Payroll, Gusto, or Rippling) to track payroll liabilities without automatically drafting taxes each pay period.     •    Help us verify our lookback period status to ensure we legally qualify for the IRS monthly deposit schedule.     •    Set up our EFTPS (Electronic Federal Tax Payment System) account and state tax portals for manual monthly remittances.     •    Create a simple monthly workflow or checklist that we (or a bookkeeper) can follow to ensure tax deadlines are never missed.     •    Ensure compliance with all local and state payroll tax withholding timelines. Required Qualifications:     •    Proven experience setting up and managing U.S. payroll.     •    Deep understanding of IRS deposit schedules (lookback periods, monthly vs. semi-weekly rules).  •    Proficiency with major payroll software platforms.     •    Excellent attention to detail and strong communication skills.     •    (Optional but preferred) CPA, Certified Payroll Professional (CPP), or Quickbooks Certified ProAdvisor. Project Type: One-time project (with potential for ongoing monthly support/reconciliation if it's a good fit).

We are seeking a detail-oriented and proactive Payroll Specialist to fully own and manage end-to-end payroll across multiple service lines and entities. The role involves ensuring compliance with all relevant laws and regulations, managing payroll processes, and providing support to the finance team. The ideal candidate will have experience in payroll management and a strong understanding of financial accounting.

Pay: $50,000.00 - $55,000.00 per year Job description: About Us We are looking for a detail-oriented, reliable Payroll & Bookkeeping Specialist to support our accounting, payroll, invoicing, and compliance functions. This role is ideal for someone who is organized, accurate, comfortable working with payroll systems, and experienced with bookkeeping and financial reporting. Responsibilities The Payroll & Bookkeeping Specialist will be responsible for: Managing company payroll through Paychex Handling employee onboarding through Paychex Preparing and reviewing payroll data for accuracy Managing state and federal payroll tax requirements Monitoring and responding to state agency notices Preparing and sending invoices using QuickBooks Maintaining accurate bookkeeping records Reconciling accounts and tracking financial transactions Preparing financial reports for management review Assisting with payroll-related compliance and documentation Coordinating with management, employees, vendors, and outside accountants as needed Maintaining organized records for payroll, taxes, invoices, and bookkeeping Qualifications Qualified candidates should have: Experience managing payroll, preferably using Paychex Experience with QuickBooks Knowledge of state and federal payroll tax requirements Bookkeeping experience Ability to review and respond to state agency notices Strong attention to detail and accuracy Strong organizational and time-management skills Ability to maintain confidentiality with payroll and financial information Proficiency with basic financial reporting Good communication skills Ability to work independently and meet deadlines Preferred Qualifications Prior experience working with small or growing businesses Experience coordinating with CPAs, tax professionals, or payroll providers Familiarity with payroll compliance, employee onboarding, and tax filings Experience preparing reports for owners or management teams Schedule Monday - Friday (flexible) Full-time Benefits PTO 401(k) 401(k) matching Paid holidays Paid training Flexible schedule Remote work

**Part-Time Payroll & Accounts Payable Specialist** We are a growing accounting firm looking for a reliable **Part-Time Payroll & Accounts Payable Specialist** to support payroll, contractor payments, vendor payables, and client communication. This is a long-term role for someone who is dependable, detail-oriented, and takes deadlines seriously. Payroll accuracy and timeliness are critical. In addition to payroll and AP, we are looking for someone with a strong accounting background who can confidently answer client questions, discuss financial statements, and communicate professionally with business owners and nonprofit clients. **Responsibilities** * Process payroll accurately and on time for multiple clients * Manage contractor payments and vendor payables * Handle Bill.com processing and troubleshoot issues * Assist with QuickBooks Online payroll/AP-related workflows * Answer client questions related to payroll, AP, and basic accounting * Discuss financial reports and accounting matters with clients professionally * Communicate clearly with clients and internal team members * Stay organized and meet recurring payroll and payment deadlines **Requirements** * Proven payroll experience; multi-client experience preferred * Strong accounting knowledge * Bill.com experience required * Experience with QuickBooks Online required * Experience with payroll platforms such as Gusto, ADP, or similar systems * Excellent written and verbal communication skills * Strong client service mindset * Highly dependable, organized, and detail-oriented * Available during U.S. business hours **Role Details** * Part-time remote position * Approximately 20–30 hours per week to start * Long-term opportunity with room to grow * After a successful 90-day probationary period, the right candidate may be offered a full-time salaried position with our team **Ideal Candidate** The ideal candidate is someone who has handled payroll and AP for multiple clients, understands accounting beyond basic data entry, and can communicate confidently with clients. We are looking for someone who wants to become a trusted long-term member of our team.

We are seeking an experienced Payroll Accountant to manage our payroll processes using Workday and ADP. The ideal candidate will have a strong background in financial accounting and be able to handle tasks such as bank reconciliation and accounts payable management. This role requires attention to detail and the ability to work independently. If you have experience with Workday and ADP, we would love to hear from you!

We are seeking an experienced consultant to assist with prevailing wages consultation and process setup. The ideal candidate will have a strong understanding of prevailing wage laws and regulations, as well as practical experience in implementing these processes within organizations. Responsibilities include advising on compliance, developing necessary documentation, and providing training for staff. If you have a proven track record in this area, we would love to hear from you.