Hi there! For the past 4 years, I’ve worked behind the scenes with business owners, coaches, solo entrepreneurs, and small teams, making sure their inboxes are under control, clients feel taken care of, and day-to-day operations run smoothly. My background in customer support has taught me how to handle sensitive situations with empathy, professionalism, and a clear head. I understand how much trust it takes to hand over parts of your business to someone else, and I don’t take that lightly. I show up on time, ask the right questions, and take initiative when it counts. Here’s a quick look at how I can help you: - Time management - Email and calendar management & scheduling - Friendly and thoughtful customer support ( email, chat, tickets) - Research and data entry - Light social media assistance ( DM replies, comment moderation, scheduling posts, captions, canva) - Creating SOPs and improving workflows - Lead generation and CRM - Order issues, refunds, client follow-ups - Travel arrangement and itinerary planning - Admin Support Tools I’m Comfortable With: I’ve worked with a variety of tools to get the job done efficiently, and I pick up new systems very fast. Some of my tools include: - Project Management: Trello, Asana, Notion, Slack, Jira, Airtable - Time Management: Toggl, Clockify, RescueTime, TimeDoctor - Email Management: Boomerang, Inbox Pause, Mailstorm, Superhuman - CRM Tools: Salesforce, HubSpot, Zendesk, Gorgias, Pipedrive, Intercom,Go-high level - Social Media: Buffer, Meta Business Suite, Social Pilot - Lead Generation: LinkedIn Sales Navigator, Seamless AI, Uplead - Expense reporting: Expensify, Zoho Expense, Wave, Quickbooks, Shoeboxed. -Admin Support- Google Sheets, Docs, Slide etc, MS Excel, Word, Powerpoint etc. Why Me? I’m warm, quick to learn, easy to work with and genuinely helpful. I treat your business with the same care I’d give my own, and I show up consistently. I know how much of a difference it makes to have someone you can rely on to handle the details while you focus on growth and strategy and I believe in keeping communication open and getting things done right the first time. If this sounds like the kind of support you’re looking for, let’s chat! I’d love to be the right hand you didn't know you needed.

🟢 Available Now I help busy founders, executives, and teams stay organized by handling the admin and operational tasks that drain time and energy. With 3+ years of experience, I specialize in: ✔ Inbox & calendar management ✔ CRM support (Salesforce, HubSpot, Zoho) ✔ Document prep & task coordination ✔ HR support ✔ Research & reporting ✔ Travel booking & general executive assistance If you need someone to keep operations running smoothly, keep communication organized, and help you stay ahead of tasks, I’m here to support you. 📩 Message me and tell me what you need help with!

Top-rated Executive Assistant | Virtual Assistant | Operations & Admin Support | Notion | ClickUp | AI | Monday | ChatGPT Top-rated Executive Virtual Assistant helping founders and executives streamline operations, manage workflows, and save 20+ hours weekly using Notion, Monday, Airtable, AI and automation tools. In a recent project, I supported a founder managing multiple active businesses as an Executive Virtual Assistant by building a structured Notion workspace, managing project tracking, and handling client follow-ups and CRM organization, bringing order to fast-moving operations and freeing him to focus on growth instead of admin. I combine executive assistance, operations management, and workflow automation to help busy founders, coaches, and teams stay organized, productive, and focused on growth. I don’t just manage tasks, I build systems that make your business easier to run. Core Areas of Support Executive & Administrative Support • Inbox & calendar management (Inbox Zero, scheduling, follow-ups) • Meeting coordination, travel planning, and executive support • Document organization (Google Workspace, Notion, OneDrive) • SOP creation and reporting • Data Entry Operations & Workflow Optimization • Project and task management (ClickUp, Asana, Trello, Monday, Notion) • Workflow design and process improvement • KPI tracking dashboards (Google Sheets, Airtable, Notion) • Team coordination and accountability systems Systems, Notion & Automation • Notion dashboards, CRMs, and business workspaces • Airtable databases and tracking systems • Workflow automation (Zapier, Make) • Automated onboarding, follow-ups, and reporting systems Proven Results • Reclaimed 20+ hours/week for executives through workflow automation • Built Notion systems improving team collaboration and task visibility • Reduced reporting workload by 70% with dynamic automated dashboards in Google Sheets & Airtable • Cleared and maintained Inbox Zero from 1,500+ emails • Improved team efficiency and reduced missed deadlines by 80%+ • Increased a coach's client retention by 30% in 60 days with a structured follow-up system • Cut new hire onboarding from 2 weeks to 5 days with documented SOPs • Automated 20+ workflows, cutting admin burden by 60% and saving 20+ hours weekly Tools I Work With Google Workspace • Microsoft Office • Notion • ClickUp • Monday • Airtable • Asana • Trello • Slack • Zoom • Zapier • Make • Calendly • HubSpot • GoHighLevel • Zoho • Claude • Canva • Buffer • Mailchimp • Flodesk • ChatGPT • AI Productivity Tools Why Clients Work With Me ✔ Executive-level support with strong attention to detail ✔ Systems thinker, I create structure, not just complete tasks ✔ Tech-savvy with automation and workflow tools ✔ Proactive, reliable, and solution-oriented If you're looking for an Executive Virtual Assistant who can manage operations AND build efficient systems, I’d love to support you. Send me a message or invite me to your job. I'm ready to bring structure, clarity, and momentum to your operations, starting now. Keywords: Executive Assistant, Virtual Assistant, Administrative Assistant, Executive Virtual Assistant, Personal Assistant, Inbox Management, Calendar Management, Notion Systems, ClickUp Expert, Workflow Automation, Operations Support, CRM Management, Zapier, Project Coordination, SOP Creation, Airtable, Monday, Data Entry, Notion template, Make, CRM, AI, Claude, Artificial Intelligence, ClickUp

I'm Maryann Pagilagan, a graduate of Bachelor of Accountancy at Polytechnic University of the Philippines. I also have undegone some trainings of American Accent and Finishing Course for Call Center Agents. Familiar with Real Estate business which everyday tasks include answering incoming calls and getting information from voice mails as well as call clients to follow up prospective clients. Do postings for Craigslist and Backpages and receiving inquiries from all of the postings I made. I also handles the listings of the company's List of Buyers, Sellers and Contacts. I also look for Comparable properties. I have an access with Freedomsoft, as well as with People Finder and Spokeo.

Hi! I’m Karla Guevara, an Industrial Engineer with versatile experience across various American industries. I have a proven track record in Executive Assistance and Recruitment Support, where I’ve excelled by being proactive and highly detail-oriented. ​I am an organized, dependable professional committed to delivering high-quality results. My focus is on driving efficiency and contributing to the overall success of the teams and projects I take on. ​ Thank you for your time!

Give me the tasks slowing you down and I’ll take them off your plate so your day feels lighter and more productive. That’s my promise. If you send me an invitation or a message, I’ll send you a personalized Loom video showing exactly how I can help your specific situation. I'm your guy, here's why: ⚡ Real, measurable ROI by saving business owners time and reducing daily workload ⚡ 2+ years helping founders stay organized, productive, and focused on growth ⚡ Clear communication and personalized support, every time ⚡ 100% Job Success Score | 5.0★ average ⚡Top Rated Executive Assistant ⚡Certified Virtual Assistant A little more about me: I help busy founders and growing businesses stay organized, save time, and run smoother by handling the operational tasks that slow them down. I adapt quickly to your tools, workflows, and communication style so you can spend less time managing tasks and more time focusing on growth. Over the years, I’ve worked closely with ambitious entrepreneurs, startups, and fast-moving teams by managing their day-to-day tasks that often get pushed aside but matter every single day. From inbox management and calendar scheduling, administrative and executive support, to project tracking and task coordination, I make sure nothing slips through the cracks. My goal is simple: reduce your workload and give you back your time. If you’re looking for a dependable Executive Assistant who gets things done, feel free to message me anytime and I’ll get back to you ASAP. ⚙️PLATFORMS & TOOLS I'M SKILLED IN (NOT LIMITED TO): Google Sheets • Excel • Microsoft 365 • Google Workspace • Calendly • Slack • Notion • Canva • Figma • Stripe • PayPal • Trello • Asana • ClickUp • Loom • Zoom • QuickBooks • Xero • Wave • Zapier • Make • Monday • N8N • Amazon • Walmart • eBay • Etsy • Apollo • Hunter • LinkedIn Sales Navigator • Shopify • Wordpress • Wix • WooCommerce • ChatGPT • Claude • Gemini & other AI tools • HubSpot • Zoho • GoHighLevel & other CRMs 🔧EXPERTISE: VA | Virtual Assistant | Executive Assistant | Personal Assistant | Administrative Assistant | Admin Assistant | Founder Assistant | CEO Assistant | Business Assistant | Remote Assistant | Online Assistant | Project Assistant | Operations Assistant | Scheduling Assistant | Office Admin | CRM Admin | Executive Virtual Assistant | Executive Support | Personal Virtual Assistant | Personal Support | Virtual Administrative Assistant | Administrative Support | Virtual Admin Assistant | Admin Support | CEO Support | Founder Support | C-Level Support | C-Suite Support | Operations Support | Customer Support | Customer Service | Business Operations | Daily Operations | Operations Coordinator | Operations Manager | Meeting Coordination | Project Coordination | Team Coordination | SOP Creation | Process Documentation | Data Entry | Travel Planning | Client Communication | Email Management | Inbox Management | Calendar Management | CRM Management | Operations Management | Travel Management | Project Management | Task Management | Founder Right Hand | CEO Right Hand | Executive Assistant | Executive Virtual Assistant | Executive Support

I offer significant abilities in organizing , prioritizing , detailed preparation of reports and projects and confidentiality of documents.My ability to make necessary adjustments to meet deadlines, and effectively coordinate in fast-paced environments have all contributed to my employers placing a significant degree of trust in me.

🏆 Top Rated on Upwork ⭐ 100% Client Satisfaction | 100% Client Dedication 👑 BEST Virtual Assistant Services Provider on Upwork 🏁 Assisted 344+ Business Owners, Coaches, CEOs, and Founders 𝐋𝐨𝐨𝐤𝐢𝐧𝐠 𝐟𝐨𝐫 𝐚 𝐬𝐤𝐢𝐥𝐥𝐞𝐝, 𝐫𝐞𝐥𝐢𝐚𝐛𝐥𝐞, 𝐚𝐧𝐝 𝐫𝐞𝐬𝐨𝐮𝐫𝐜𝐞𝐟𝐮𝐥 𝐕𝐢𝐫𝐭𝐮𝐚𝐥 𝐀𝐬𝐬𝐢𝐬𝐭𝐚𝐧𝐭? I am here to help you. I am Honest, Reliable, Organized, Consistent, Tech-Savvy, a Workaholic, Resourceful, Dependable, Self-Motivated, a Problem Solver, and a Good Communicator. With over 7+ years of experience and 5000+ hours logged, I specialize in helping businesses run smoothly by managing tasks that let you focus on growth and success. 𝐈 𝐜𝐚𝐧 𝐡𝐞𝐥𝐩 𝐲𝐨𝐮 𝐰𝐢𝐭𝐡: ✔️️ 𝐒𝐨𝐜𝐢𝐚𝐥 𝐌𝐞𝐝𝐢𝐚 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 & 𝐂𝐨𝐧𝐭𝐞𝐧𝐭 𝐂𝐫𝐞𝐚𝐭𝐢𝐨𝐧 👉Manage and grow your presence on Facebook, Instagram, Twitter, LinkedIn, and Pinterest. 👉Schedule posts, monitor engagement, and analyze performance. 👉Design graphics, write captions, and maintain content calendars. 👉Respond to comments, messages, and inquiries. 👉Run and optimize paid ad campaigns. 👉Provide reports on performance and adjust strategies as needed. ✔️️𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 & 𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 👉Data entry, web research, and CRM management (HubSpot, ZOHO, Bitrix24, Monday.com, Airtable, Pipedrive, Infusionsoft). 👉Calendar management, meeting setup, billing, and email communication. ✔️️𝐄-𝐂𝐨𝐦𝐦𝐞𝐫𝐜𝐞 & 𝐃𝐫𝐨𝐩𝐬𝐡𝐢𝐩𝐩𝐢𝐧𝐠 𝐒𝐮𝐩𝐩𝐨𝐫𝐭 👉Drop shipping management (Oberlo, Eprolo, Aliexpress). 👉Product descriptions for Shopify, Amazon Seller Central, WordPress, and other eCommerce platforms. 👉Basic SEO, Blog Post, Adding Alt Text, Review Handing, Q&A Handling. 👉Content uploading and management (YouTube, Vimeo, Clickfunnels). ✔️️𝐀𝐝𝐝𝐢𝐭𝐢𝐨𝐧𝐚𝐥 𝐒𝐤𝐢𝐥𝐥𝐬 👉 WordPress customization. 👉 Lead generation and customer support. 👉 Updates to website content, including text, images, and blog posts. 👉Adding new pages, features, and functionality to enhance user experience. ✔️️𝐕𝐚𝐥𝐮𝐞𝐬 👉 Integrity, transparency, and long-term view 👉 Quality, On time delivery 👉Extreme customer focus (with customer option to pay what they find reasonable). 👉High education, experience, maturity, and sense of responsibility. 👉 I ask questions, admit what I don’t know, and accept my mistakes readily. Let’s work together! I’m available to start right away and can work from 8 a.m. to 4 p.m. EST or 7 a.m. to 3 p.m. PST. Message me today, and let’s discuss how I can support your business!

Executive Assistant, Personal Assistant, Operations & Administrative Support Partner for Founders, CEOs, and Small Business Owners Struggling to keep your inbox, calendar, and admin tasks from eating into the time you need for growth? You need an Executive Assistant, Personal Assistant and Administrative Support specialist who takes ownership of the details, thinks ahead, and keeps things moving without constant supervision. That's exactly what I bring as your Executive Assistant I provide Executive Support, Administrative Support, and Operations Coordination to founders, CEOs, entrepreneurs, and business owners who need a reliable right hand to keep their day-to-day priorities organized and moving forward. I take ownership of the details, follow through on outstanding tasks, communicate clearly, and help make sure nothing falls through the cracks. With experience across executive assistance, administration, operations, customer service, project coordination, and business systems, I understand how to support busy professionals who have a lot of moving parts to manage. HOW I CAN SUPPORT YOU - Email & Inbox Management Organize inboxes, prioritize emails, draft professional correspondence, manage follow-ups, and keep important communication from getting buried. - Calendar Management & Scheduling Manage calendars, schedule meetings, coordinate across time zones, resolve conflicts, and keep appointments and priorities organized. -Executive & Administrative Support Handle administrative tasks, document preparation, data entry, file management, records, correspondence, meeting coordination, day-to-day business support, personal administration, communications, CRM software, meeting agendas, and meeting scheduling. -Task & Project Coordination Track action items, deadlines, priorities, and follow-ups while keeping projects moving and making sure commitments don't get lost. - Operations Coordination Help organize workflows, maintain documentation, coordinate with team members or contractors, and bring structure to recurring administrative processes. - Research and Documentation Conduct online and Market research, Data entry and Spreadsheet management, Google drive organization, Reports and presentations, File management and file maintenance, Form creation and Documentation -Travel Planning & Customer Support Coordinate travel arrangements and provide reliable customer service and support for client-facing communication. -Founder and CEO support Founders often have a lot happening at once, and I can help take care of some of those moving pieces . I can support you with: Keeping priorities and deadlines organized Tracking tasks and making sure follow ups don't get missed Coordinating with your team, contractors, and vendors Preparing meeting materials, reports, and documents Helping document processes and create simple SOPs WHAT I BRING TO THE ROLE I work best with founders and business owners who need someone proactive and dependable — someone who doesn't simply wait for the next task but pays attention to what needs to happen next. You can rely on me to: Organize competing priorities Follow up on outstanding tasks and deliverables Keep important deadlines visible Maintain organized files, records, and documentation Coordinate with clients, vendors, contractors, and team members Prepare reports, documents, meeting agendas, and business materials Improve workflows and document repeatable processes Learn new tools and systems quickly RESULTS I'VE DELIVERED Reconciled 1,200+ transactions during a 6-month financial audit and built a tracking system to identify discrepancies. Built and managed a 2-year custody and parenting calendar, coordinating holidays, rotations, and appointments with zero missed dates. Coordinated travel, vendors, and administrative projects while keeping priorities organized and following up proactively. TOOLS I WORK WITH Google Workspace, Gmail, Google Calendar, Google Sheets, Google Docs, Microsoft 365, Microsoft Word, Excel, Outlook, ClickUp, Asana, Trello, Notion, Slack, Zoom, Calendly, HubSpot, Zendesk, Freshdesk, ChatGPT, Claude, and Canva. I'm comfortable working with existing SOPs and systems, while also helping create structure where processes are missing and improving workflows as a business grows. WHAT YOU CAN EXPECT ✓ A proactive and organized Executive Assistant who can work independently ✓ Clear communication and reliable follow-through ✓ Strong attention to detail and ownership of assigned responsibilities ✓ Dependable Administrative and Virtual Support ✓ A right hand who helps keep your priorities, tasks, communication, and operations moving If you're looking for an Executive Assistant, Personal Assistant, or Administrative Assistant who can take ownership of your workload, support your day-to-day operations, and keep important tasks moving without constant supervision, let's talk. Your Executive Assistant, Rejoice.

If you need assistance in any of the following areas, please don't hesitate to send me a message. - General Virtual Assistant - Administrative Assistant - Invoicing - Appointment Setting - Email/Calendar Management - Cold Calling - Dropshipping - Ticketing - Transcribing - Graphic Design - E-Commerce (Amazon, Walmart, eBay, Wayfair, Facebook Marketplace) - Customer Service (Chat, Email, & Phone) - Course Upload & Organization Assistant - Order Fullfilment - Dispatch I am proficient in the following tools: - G Suite - Microsoft Office - Airtable - Canva - FBMFox - Freshdesk - Slack - Trello - BaseCamp - Academy - Zik Analytics - OpenPhone - 800.com - Laravel - OA Genius - Appfolio - Service Titan - PipeDrive - Sketch&Calc - Adobe Photoshop - OA Genius - QuickBooks - FreightCom - Tracktaco - Shopify - Monday.com - MailChimp - HubSpot - ChatGPT - Perplexity AI - Katana - ClickShip - Global Rewards Solution - ClickShip - Close CRM - LinkedIn - Calendly - Monday.com - Outlook Here is a list of industries/clients that I have experienced working for: - Construction Company - VA Agency - Insurance Agent - Stand-Up Comedy Artists - Appliance Repair Company - Gifting Company - E-commerce/Dropshipping Company - Debate Academy - Virtual Tutorial Agency - Private Individuals who need assistance - LeadGen Company