👋🏼 Hello, and thank you for visiting my profile! I am a project manager who thrives at the intersection of operations and execution—supporting global teams, brand growth, and meaningful impact. Let me share a bit about me... AI Experience ✅ Helped client to build AI Chatbot for their businesses ✅ Managed IT Team for clients for their businesses on AI Agents business models for their external parties. ✅ Using Claude, OpenAI, and Anthropic for clients' existing businesses to improve workflows and resources to ensure their revenue bumps up and cost-effectiveness. Project Management & Strategic Execution ✅ Extensive experience in conducting project management audits that identify bottlenecks, rebuild workflows, and create scalable systems teams can actually thrive in. ✅ 10+ years managing complex, multilingual, and cross-functional projects across all sectors ✅ Skilled in leading teams through all project phases—planning, execution, and delivery—while ensuring clear communication and timely results. ✅ Proficient in Clickup, Asana, Monday, Trello, Notion, Slack, Google Workspace, and Microsoft Suite. ✅ Experienced in CRM builds, automation workflows, and compliance-focused initiatives (ISO/GSA). ✅ Strong track record in resource planning, stakeholder alignment, and executive reporting to support growth, budgeting, and strategic planning. Versatile Background ✅ Experienced technical operations with strong technical skills in coding and building automations ✅ Able to bridge creative and operational workflows to support both strategy and design execution ✅ Proficient in developing seamless, production-ready patterns for workflows, project management etc. ✅ Experienced in Systems Architect planning, workflow automations processes, and AI tools Team Development & Operational Systems ✅ Led and scaled global teams of 10–50 across creative and technical functions, fostering collaboration and accountability. ✅ Managed hiring, onboarding, and training systems to support high-performing remote workflows and sustainable growth.

If your CRM setup feels messy, manual, or hard to scale, I help clean it up and turn it into a system your team actually enjoys using. I'm Sabtain, a Workflow Automation & Systems Specialist with expertise in Monday.com, Notion, Zapier, Make (Integromat), and Google Sheets. I help businesses automate processes, integrate tools, and build scalable systems to save time, reduce errors, and fuel growth. 🚀 My Services 🔰 Workflow Automation & System Design (Workflow Automation | Business Process Automation | CRM Automation | Task Automation | AI-Enhanced Workflows | Custom Automation | SaaS Workflows | Process Mapping) 🔰 Email Marketing Automation (Mailchimp Setup | Campaign Automation | List Segmentation | Newsletter Workflow | Zoho Campaigns Setup | Email Sequences | CRM Email Sync | Analytics & Reporting) 🔰 Monday.com Expert Services (Monday Setup | Monday CRM | Custom Dashboards | Board Optimization | Form Workflows | Status-Based Triggers | Monday Integrations | Monday API & Webhooks | Monday Client Portal) Apps I Automate with Monday.com ✅ Gmail – Auto-send or organize emails based on task status ✅ Google Drive – Auto-create folders, upload documents ✅ Notion – Sync tasks and updates across both platforms ✅ Stripe – Trigger invoices or payment workflows ✅ Airtable – Sync lead data and CRM records ✅ ClickUp – Collaborate across platforms ✅ Slack – Get real-time notifications and approvals ✅ Calendars – Auto-schedule meetings and reminders ✅ Mailchimp – Trigger campaigns or auto-add new subscribers ✅ Zoho Campaigns – Sync contacts and automate email journeys 🔰 Notion Consultant & Automation Expert (Notion Setup | Project Management Dashboards | Notion CRM | Team Wiki | Notion Client Portals | Custom Databases | AI-Integrated Workspaces | Automation via Zapier/Make) Apps I Integrate with Notion ✅ Gmail – Create tasks from labeled emails ✅ Google Drive – Attach folders/files to records ✅ Monday.com – Mirror and sync project statuses ✅ Stripe – Payment tracking and record updates ✅ Airtable – Connect databases for seamless info flow ✅ ClickUp – Task mirroring or full migration ✅ Slack – Automated team updates from Notion ✅ AI Tools – Automated writing, data entry, summarizing 🔰 Zapier Automation Expert (Zapier Integrations | Multi-Step Zaps | Email Automation | CRM Sync | Form Automation | API Integrations | Workflow Documentation) 🔰 Make (Integromat) Specialist (Scenario Building | Visual Automation | API/Webhook Setup | Complex Logic | Custom Workflows | Data Routing Across Tools) 🔰 Data Entry & Smart Management (Data Entry | Data Cleanup | Google Sheets Automation | CRM Record Management | AI-Aided Categorization | Spreadsheet Dashboards) 🔰 Lead Generation (B2B Lead Research | LinkedIn Scraping | Email Discovery | Cold Outreach Lists | CRM Lead Input | Industry-Specific Targeting) 🔰 Admin & VA Support (Virtual Assistant | Inbox & Calendar Management | Client Onboarding | SOP Documentation | Admin CRM Updates) 🛠 Tools I Work With Monday.com | Notion | Zapier | Make | Google Sheets | Airtable | Trello | Slack | ClickUp | Gmail | Stripe | Calendly | AI Tools | CRMs | Webhooks | APIs 🎯 My Goal & Promise ✔️ 100% Accuracy & Clean Workflow Design ✔️ Automation That Saves Hours Every Week ✔️ Scalable Systems for Growing Businesses ✔️ Clear Communication & Timely Delivery ✔️ Seamless Cross-Platform Integrations ✔️ 100% Satisfaction Guaranteed Let’s transform how your business runs – with modern systems and no more manual tasks. 📩 Contact me today to get started! Monday.com | monday | Project Management | Digital Project Management | Agile Project Management | Project Scheduling | HR System Management | Automation | Automated Workflow | CRM Software | CRM Automation | Customer Relationship Management | HighLevel | HubSpot | Make.com | Zapier | n8n | API | Implementation | Solution Architecture Consultation | Online Instruction | Instructional Design | Communications | Email Communication | Administrative Support | Virtual Assistance | Team Management | Digital Strategy | Sales & Marketing | Data Entry | Data Analysis | Database | Project Plans | WordPress | Web Development | Google Drive | Slack | Dropbox | Marketing Automation

Executive Assistant to the CEO 💼 | Calendar, Inbox & Operations Support 🗂️ | Systems & Automation Partner ⚙️ You're running the business, managing the team, and still answering emails at midnight. Something has to give, and it shouldn't be your focus. That's where I come in. For the past few years I've been the right hand to a US business owner running three companies at once. Inbox, calendar, projects, research, presentations. He sends a voice note, I come back with it done. This is not basic VA work. This is CEO level support. WHAT I HELP YOU WITH 🧑‍💼 Executive Assistant to the CEO - Calendar and inbox management so you only see what actually needs you - Meeting coordination, travel bookings, and follow ups - Document and presentation prep using Google Workspace and MS Office - Research projects and reports, done end to end - Client and team coordination using ClickUp, Asana, or Trello 🧠 Operations Support - Task tracking and daily end-of-day summaries so you always know where things stand - SOP creation and internal process documentation - Data cleanup and CRM upkeep, the admin work nobody has time for - Systems organization so nothing falls through the cracks ⚙️ Automation (My Edge) - Light automations in Go High Level, Zapier, and Notion - Recurring tasks turned into workflows that run themselves - Most EAs do the task. I also build the system so the task stops eating your time. TOOLS I USE CONFIDENTLY - Google Workspace, MS Office - ClickUp, Asana, Trello - Notion, Airtable - Go High Level, Zapier - Slack, Zoom, Loom WHY CEOS WORK WITH ME I think like an operator, not just an assistant. I look for what's about to fall through the cracks and handle it before you ask. I work US hours, reply fast, and never leave you guessing on status. I protect your time like it's my own. If you need an Executive Assistant who can run your day and quietly build better systems behind it, I'm ready. Message me with the three things eating your week, and I'll tell you how I'd take them over.

Identifying the right tools for operations and management is crucial for optimizing efficiency and productivity. When recommending PM (Project Management) and CRM (Customer Relationship Management) software, it's important to consider the specific needs and workflows of each company. Our company is a solution partner of ClickUp, Monday.com, Teamwork, and GoHighLevel (GHL). All our implementation experts are certified and regularly update their knowledge through various webinars and courses. This ensures that we stay current with the latest features and best practices, enabling us to provide top-notch implementation and support for these tools. Our goal is to ensure your organization operates efficiently, achieving strategic objectives with professionalism and precision, while simultaneously managing costs effectively.

I bring over 10 years of experience working in luxury hotels within the restaurant industry, where I operated in fast-paced, high-performance environments that required exceptional customer service, attention to detail, and the ability to stay calm under pressure. My background has equipped me with strong skills in client communication, client intake, relationship management, and delivering seamless, high-quality experiences. I specialize in customer support, client intake, virtual assistance, email and phone communication, scheduling, data entry, and CRM management. I am highly organized with strong planning and multitasking abilities, allowing me to manage high volumes of work while maintaining accuracy and efficiency. As someone who was often the first point of contact, I excel at building trust quickly, qualifying client needs, and guiding individuals through processes with professionalism and empathy. I take pride in being dependable, detail-oriented, and responsive always ensuring every client interaction is handled with care. I am a quick learner who adapts easily to new systems and workflows, and I am always open to expanding my skill set. I also speak conversational Spanish, which allows me to communicate with a broader range of clients. If you’re looking for someone reliable, polished, and client-focused to support your business, I’m ready to help.

Is your Zoho CRM messy, underutilized, or disconnected from the rest of your tools? I fix that. I help businesses turn their Zoho setup into a system that actually works, clean pipelines, automated workflows, connected apps, and dashboards that give you real visibility. Whether you're starting from scratch or rescuing a setup that went sideways, I build solutions that are simple, scalable, and aligned with how your team works. What I specialize in: ✔ Zoho CRM setup, cleanup & pipeline automation ✔ Zoho One end-to-end implementation ✔ Deluge scripting & API integrations (CRM, Desk, Books, Inventory, Creator) ✔ Zoho Analytics dashboards — sales, inventory, KPIs ✔ Zoho Creator custom apps & workflow automation Recent client results: → Reduced manual data entry by 60% through automated lead workflows → Built real-time sales & inventory dashboards used by 3 departments daily → Integrated 6 Zoho apps into one connected system, eliminating duplicate work → Cut lead response time from 4 days to same-day with automated follow-up sequences I have completed 50+ Zoho projects with $200K+ earned on Upwork. Every solution I build gets documented so your team can manage it without depending on me forever. If your Zoho setup isn't working the way it should, let's talk. Share your current setup and I'll tell you exactly what I'd fix.

I'm a HighLevel Certified Admin Who specializes in revenue systems not generic VA work. Most GHL freelancers set things up. I audit what's already live, find where leads are falling through and rebuild the logic so your pipeline runs without babysitting. I've built 50+ GHL workflows across agencies, coaching businesses and SaaS teams, reducing lead response delays by 60–80% on average. What I build for you: ✅ Lead routing systems — territory-based, round-robin, conditional logic ✅ CRM pipelines mapped to your real sales process ✅ GHL snapshots for fast, repeatable multi-location deployments ✅ Funnel + automation systems built to convert and scale ✅ Twilio & Mailgun integrations (A2P 10DLC compliant) ✅ Zapier / Make webhooks for cross-platform automation ✅ SaaS mode configuration for agency scaling I work with agencies running paid traffic, coaches with high-volume lead funnels, and SaaS teams scaling onboarding or pipeline operations. Top Rated Plus on Upwork | HighLevel Certified Admin | 4.96 rating across 76 contracts | $230K+ earned | 19,000+ hours logged Client results: → Reduced lead response delays by 60–80% across multiple client accounts → Built systems handling thousands of leads monthly without failure → Eliminated broken automations that were costing teams real pipeline revenue → 11 active contracts currently running, I manage multiple complex systems simultaneously without quality loss Send me a message with what you're trying to automate and where things are breaking. I'll map out exactly what needs to be fixed usually within a few hours.

I partner with business owners who are ready to move beyond simply managing the day-to-day and start building a business that scales. As a Fractional Operations Manager, I help streamline workflows, optimize systems, create SOPs, manage projects, improve team accountability, organize CRMs, and implement operational processes that increase efficiency. My background includes more than eight years in operations leadership, workflow optimization, procurement, project management, and business process improvement. I’ve helped organizations reduce costs, improve productivity, document repeatable processes, and create operational systems that support long-term growth. If your business feels disorganized, you’re constantly putting out fires, or you’ve outgrown your current systems, I can help you build operations that support your next stage of growth. Services include: • Operations Management • Workflow Optimization • SOP Development • Project Management • CRM Management • Process Improvement • Team Coordination • KPI Tracking • Vendor Management • Business Systems Optimization I work with coaches, consultants, agencies, and service-based businesses that are ready to operate more efficiently and scale with confidence.

⚠️ Growth without operational structure eventually creates chaos. Revenue may increase, but delivery slows down, teams burn out, and client satisfaction begins to decline. Most scaling agencies and service businesses reach a point where marketing performance grows faster than their internal systems can handle. That's where I step in. ⚙️ I work as a Fractional COO, Operations Manager, and Scrum Master helping agencies and service-based companies build the operational structure required for sustainable growth. My focus is aligning marketing performance, delivery teams, and operational systems so that revenue growth does not create internal bottlenecks. Instead of simply managing projects, I design and oversee the operational framework that allows businesses to scale efficiently while maintaining team productivity and client satisfaction. 👥 WHAT I BRING TO THE TABLE: ✔ Led 75+ professionals across multiple departments including Paid Advertising, SEO, Social Media, Development, CRM Automation, Creative Production, Sales, and Client Success ✔ Managed 20+ client accounts simultaneously — coordinating cross-functional teams, aligning delivery timelines with revenue targets, and maintaining operational stability in fast-paced agency environments ✔ Run Agile delivery end-to-end: sprint planning, daily standups, backlog grooming, retrospectives, and velocity tracking to keep development and marketing teams shipping on schedule ✔ PMP Certified and Meta Certified — combining formal project management discipline with hands-on marketing execution 📊 HOW I WORK WITH FOUNDERS AND CEOs: I strengthen internal operations by restructuring workflows, improving capacity planning, establishing SOP frameworks, and building communication systems that keep teams aligned. My role often sits between leadership, marketing teams, and delivery departments to ensure that strategic decisions translate into consistent execution. As Scrum Master, I remove blockers before they become delays and protect team focus so sprints actually finish what they start. 🚀 MY LEADERSHIP APPROACH: I focus on creating scalable systems rather than temporary fixes. This includes developing revenue-aligned operational processes, structuring cross-department collaboration, implementing performance tracking systems, and ensuring that marketing execution supports measurable business outcomes. The goal is always to build operational clarity so teams can perform at a high level without unnecessary friction. 🛠️ TOOLS I OPERATE ACROSS (50+ TOTAL), INCLUDING: ClickUp, Asana, Jira, Trello, Monday | GoHighLevel, HubSpot | Zapier, n8n, Make | Slack, Notion | Google Analytics, Looker Studio, Meta Ads Manager. This allows me to integrate operational processes directly with marketing performance and client delivery. 🤝 If your business is scaling and you need someone who can manage operations, teams, systems, and execution at a leadership level rather than simply handling tasks, I would be glad to discuss how I can support your growth. Send me a message and let's talk about where your operations are today and where they need to be.

With 6+ years of experience as a C-Level Executive Assistant, Operations Manager, and Social Media Manager, I specialize in keeping leaders focused on growth while I handle the details. From managing inboxes, calendars, and travel to streamlining operations and building CRMs, I ensure businesses run smoothly and efficiently. 🚀 I’ve worked across real estate, healthcare, legal, e-commerce, and digital marketing, supporting CEOs, executives, and founders in high-pressure environments. Whether it’s setting up workflows in HubSpot, Zoho, or Monday.com, running logistics pipelines, or managing cross-functional teams, I thrive on turning chaos into clarity. 📈 On the marketing side, I’ve led campaigns across Instagram, Facebook, LinkedIn, and Twitter, built automation flows in ActiveCampaign, Mailchimp, and GoHighLevel, and created strategies that increased visibility, engagement, and leads. 💼 What sets me apart is my proactive, detail-oriented, and solutions-driven approach. I don’t just manage tasks — I build systems, optimize processes, and create value that helps executives save time and scale. 🌍 Fully equipped home office (500mbps internet + MacBook Pro), based in the Philippines, and easily aligned with US, Canadian, Australian, and UK time zones. Let’s connect — I’d love to help streamline your operations and free up your time to focus on growth!