Last Updated On-07-01-2026 7747 hours on Upwork **Please Note: An invitation to your job is needed in order for me to send a proposal. ** Virtual Assistant skills and experience: - Manage the executive's calendar, schedule meetings, and prevent conflicts. - Manage virtual office tasks and organize daily administrative tasks to ensure smooth business operations. - Manage filing, document organization, and general administrative duties. - Manage Microsoft SharePoint for document organization and team collaboration. - Building and maintaining fillable PDF forms (drop-down menus, tick boxes, input fields, etc.) - Update spreadsheets, job trackers, and documentation. - Organize and manage Gmail Inbox, responding to inquiries, flagging important emails, and creating folders/labels for easy tracking. - Tracking all open tasks and priorities - Following up on outstanding tasks and making sure nothing falls through the cracks. - Support recruitment, onboarding, and employee engagement strategies. - Manage onboarding and internal processes; and write professional correspondence. - Manage social media content distribution across Facebook & Instagram. - Send manual emails using the provided contact list and script. - Home management- meal planning, grocery shopping, event planning, scheduling car maintenance, researching household staff, etc. - Coordinate first-class itineraries including flights, hotels, and ground transportation. - CCTV Footage Review- Monitor security cameras and alert appropriate parties in case of suspicious activities. - Draft and organize process documentation and SOPs to support ongoing operations. - Tracking outreach and responses in a Google Sheet. - Process orders using e-commerce platforms and shared workspaces. - Use ChatGPT to generate emails, content ideas, or business assets. - Upload daily consignments to the tracking system.(courier, cleaning, home repair, hospital etc management) - Basic bookkeeping - receiving customer checks and sending receipts, timesheet processing, billing and making the payroll checks, Inputting bills and receipts in Quickbooks. - Digitize and organize receipts for cash or miscellaneous purchases. - Accurately enter financial data from bank statements into spreadsheets and online platforms, ensuring that all information is correctly formatted and categorized. - Assist with budget tracking and expense management. - woocommerce/Shopify admin (updating listings, product uploads, image management) - Use AI (ChatGPT + others) to summarize, generate drafts, create checklists, organize information, and speed up workflows. - Experience in managing and utilizing CRM tools. - Basic video editing skills, including extracting audio from a video, adding new audio to a video, trimming and merging clips, and applying simple transitions. - Handle customer inquiries and support. - Provide project management assistance (task tracking, deadlines, coordination) - Experience with outreach or lead generation. - Substack Newsletter, Content Management and social media management. ------------------------------- Real estate property management: - Reply questions from tenants. - Monitor and manage water bill charges and ensure timely payment. - Manage listings and communicate with guests across platforms like Airbnb, VRBO, RoverPass. - Schedule maintenance/fix appointments with contractors. - Enter and update property reports in the system as required. - Manage rent collection and generate invoices for tenants. --------- Why me? - Master's degree in Business Administration. - A reliable and high-speed internet connection. - Not too many active projects. - 3 Laptops and 1 Computer with 64 bit processor. - Commitment to a long-term working relationship. - Availability for a full-time role. - Degree in Human Resources Management. - Familiarity with Google Workspace products such as Google Sheets, Google Docs, etc. - Knowledgeable in customer service. - Extensive expertise in managing multiple email accounts specifically Gmail. - Proven experience as an Administrative Assistant. - Available during business hours in the US/Est Time zone. - Able to work all days of the week. - Ability to self-manage and work independently and capable of adapting to a 24/7 business environment. - Ability to handle multiple tasks and prioritize work in a remote. - High level of discretion and confidentiality ability to juggle multiple priorities and flexible to have priorities shifted. Tools I use for virtual assistant services. - Weebly, WordPress, kajabi, Odoo, ChatGPT, Dotloop, DocuSign, ResDiary, Kartra, GoHighLevel, Xactimate, appfolio, Substack newsletter, trypencil,grailed. - ClickUp, Slack, Basecamp, Trello, Asana, keap, Podio, Smartsheet, Monday Notion. - Hootsuite, Sprout Social, ADP Payroll software, WhenIwork, TOAST, Thrivecart, PandaDocs, SIMPRO. #virtualassistant #personalassistant #administrativeassistant #executiveassistant #va

Executive Assistant | Virtual Assistant | Operations Manager - Are you a founder with disorganized operations, overwhelming inbox, and systems that don’t scale? Does your business need reliable support, someone who keeps operations moving, without hand-holding? That's exactly what I bring as an Executive Assistant, Virtual Assistant, and Operations Manager. I’m a Top Rated Executive Assistant, Virtual Assistant & Operations Manager with 8+ years of hands-on experience supporting startups, founders, CEOs, attorneys, and growing teams across tech, legal, SaaS, consulting, and creative industries. I don’t just “assist.” I run your admin, operations, and client workflows like a business partner. My role is simple: I turn chaos into clean, scalable systems so you can focus on revenue, leadership, and growth. WHAT I WILL HELP YOU ACHIEVE Executive, Admin & CEO Support •A fully optimized calendar that protects your time •Inbox at zero with fast, professional client communication •Meeting coordination, minutes & follow-up •Travel planning & executive logistics •Personal assistant tasks •Board prep & document organization •Founder & CEO support for high-volume schedules Operations & Project Management •Documented SOPs & workflows so nothing depends on memory •Project Management. Faster project delivery with no bottlenecks (Notion, Asana, ClickUp, Trello, Monday) •Clean, organized CRM & operations dashboards for team productivity •Knowledge base creation •AI-powered workflow automation •Cross-team coordination •Business operations assistance •Systems that work even when you are offline Customer, Client & CRM Support •Streamlined client onboarding & client success workflows •CRM management (HubSpot, Salesforce, Zoho) •Live chat, support desk, phone communication & email support •Ticketing systems & relationship management •Ensuring 100% client satisfaction Legal Administrative Support •Case management & file organization •Legal correspondence •Drafting, e-filing, records updates & documentation •Meeting notes & Documentation •Confidential information handling Content & Brand Support •Content creation •Canva designs •Scheduling & analytics •Ensuring consistent brand visibility and client engagement RESULTS I DELIVERED FOR CLIENTS ✅ Reduced email response time by 70% with structured workflows for a SaaS and technology company ✅ Reduced executive's email volume by 80% through automation and AI-driven workflows. ✅ Supported 3 U.S. law firms in managing 200+ client inquiries weekly with zero missed deadlines. ✅ Saved founders an average of 10+ hours weekly through streamlined project systems. ✅ Elevated client retention rates by 100% through structured onboarding and CRM optimization. ✅ Improved cross-team collaboration through integrated dashboards in Notion & ClickUp. ✅ Supported founders, startups, and attorneys by managing 300+ appointments monthly with zero errors. TOOLS & PLATFORMS I WORK WITH Notion, ClickUp, Airtable, Asana, Monday, Trello, HubSpot, Zoho, Salesforce, Slack, Freshdesk, Zendesk, Intercom, Google Workspace, Microsoft 365, MyCase, Clio, GoHighLevel, Canva, Adobe Acrobat, Calendly, Zoom, PDFSam, AI Automation Tools (Chatgpt, Gemini, Claude) These tools help me connect strategy with execution, ensuring your business doesn’t just plan growth, it achieves it. WHY CLIENTS CHOOSE TO PARTNER WITH ME •Proven track record: 100% Job Success, Top Rated Upwork status, over US $70,000 earned on the platform, and trusted by long-term clients. •Rapid comprehension of needs: I step in, ask the right questions, and deliver solutions that save you time and stress. •Versatility across legal, corporate, tech, SaaS and startup environments, so I adapt to your unique workflow and toolset. •Transparent communication and seamless tool integration, whether you’re using HubSpot, Clio, Asana or Google Workspace. •You’ll feel the difference: your inbox stays clear, your calendar stays managed, your clients feel supported, and your growth engine hums. WHAT CLIENTS SAY “Joy is the kind of strategic partner every founder needs, proactive, organized, and solutions-based — Texas State Paralegals “She’s a systems thinker who integrates automation into everything she does. A total game changer.” — Punga Trading As your Executive Assistant, Virtual Assistant and Operations Manager, I focus on your success, transform your vision to execution, turn ideas into profitable, measurable and scalable outcomes, and take full charge of your business. If you're ready to work with a professional who can streamline operations, optimize workflows, and support your growth - let’s talk. Send me a direct message, click the "𝐇𝐢𝐫𝐞 𝐌𝐞 𝐍𝐨𝐰” button or simply “𝐈𝐧𝐯𝐢𝐭𝐞 𝐭𝐨 𝐉𝐨𝐛” to get started.

I am a passionate, multi-skilled, full-time virtual assistant who will save your time and money. I always aim to deliver better than expected results in my areas of expertise. I am very organized and reliable. Quickly and independently I become acquainted with new fields of duty and handle the assigned tasks efficiently and competently. I have worked hard to achieve and maintain 100% client satisfaction and constantly work on improving my skill set. My most vital skills are, but are not limited to, excellent attention to detail; high level of confidentiality; excellent interpersonal and teamwork skills; reliability; organized and self-disciplined; I am super flexible and adaptable to your needs; team management and my Marketing skills are of the highest quality. My Skills are the following : 1. Administrative assistance 2. Sourcing and Recruitment 3. Calendar Management 4. Personal Assistance 5. Email Management and Marketing 6. Virtual office support 7. Online marketing to increase your presence on social media 8. Appointment scheduling and Follow-ups 9. PR Management 10. Online research 11. Data entry in Word, Google, Excel. 12. Organizing Cloud Files 13. Organizing Google Drive 14. Business Development 15. File Management 16. Project management 17. Diary Management 18. Maintaining Database 19. Assisting in Human Resource-related Task 20. Sending and Managing Client Invoices 21. Blog /Article Writing 22. CRM Management 23. Creating and Managing Spreadsheets 24. Creating and Promoting Social Media Pages/Groups 25. Google Docs Task 26. Quickly picking up on new administrative tasks with minimal guidance 27. Social Media Management and marketing

Hi, I’m Leydis Diana (pronounced “Lady’s”). I support business owners and founders by keeping operations organized, calendars managed, and projects moving smoothly. If you’re looking for someone proactive, dependable, and invested in your success, you’re in the right place. What I Do I help entrepreneurs and teams stay on top of daily operations so they can focus on what they do best. My work style is proactive, detail-oriented, and high ownership. I treat your business like my own. I’ve supported CEOs, marketers, and founders with: - Executive and calendar management - Inbox organization and communication support - Project coordination, task follow-ups, and timelines - Research, documentation, and SOP creation - Client communication and customer support - Content coordination: blogs, newsletters, social posts - CRM cleanup, pipeline updates, and investor outreach - Light marketing support: Canva design, WordPress updates, scheduling content Quality Control Experience I bring 3+ years of Quality Control experience from my work at Legacy Podcasting, where I reviewed website content, social posts, YouTube uploads, email campaigns, and written copy. I ensured accuracy, formatting consistency, proper links, and alignment with brand standards. This experience makes me a highly detail-oriented EA who can confidently double-check deliverables before they reach clients or leadership. Tools I Work With - Project Management: ClickUp, Asana, Trello - Content Scheduling: Buffer, Later, Hootsuite - Creative Tools: Canva - CRMs & Systems: HubSpot, Notion, WordPress - Other: Google Workspace, Microsoft Office Why Clients Choose Me: - Fluent in English and Spanish - Fast learner with strong system adoption - Clear, consistent communication - Calm, organized, and reliable under pressure - A true operations partner, not just a task taker My goal is simple: Make your day easier, your operations smoother, and your business more organized. If you’re ready to partner with someone who brings structure, clarity, and momentum to your work, click Hire and let's get started.

I'm a dedicated Real Estate Virtual Assistant helping agents, wholesalers, and investors stay organized, generate quality leads, and close more deals without stress. I assist busy real estate professionals with tasks that save time, increase productivity, and keep the pipeline full. With hands-on experience in property research, lead generation, and CRM management, I deliver accurate data, fast turnaround, and reliable support every day. ✅ What I Can Do for You 🔹 Lead Generation & Property Research Probate, pre-foreclosure, code violation, tax-delinquent, auction, absentee owner & vacant leads Zillow, Redfin, Realtor, FSBO/FRBO research Property comp analysis (ARV, rent comps, neighborhood stats) Skip tracing & data organization 🔹 CRM & Admin Support GoHighLevel (GHL), Reishift, Reireply, Trello, FollowUpBoss, Podio, Propstream, Batch Leads, Deal Machine, Reisimpli, Simple CRM Calendar management Data entry, spreadsheet cleanup, and task tracking Pipeline updates, tagging 🔹 Marketing Support Social media posting for agents Canva property flyers, listing presentations Email marketing support (Mailchimp, GHL, Constant Contact) Text Blast ✅ Why Clients Love Working With Me ✅ Fast, accurate research ✅ Strong communication & reliability ✅ Detail-oriented and extremely organized ✅ Available in U.S. time zones ✅ Quick learner (Microsoft tools & technical skills) I understand real estate systems, lead generation strategies, and how to support wholesalers, agents, and investors so they can focus on closing more deals. ✅ Let’s Work Together If you’re looking for a proactive Real Estate VA who will handle your backend tasks, manage your leads, and help you scale, I’m ready to support you. ✅ Send me a message — I’m available to start immediately.

Social Media savvy with over Five (5) years experience in Project Management and Virtual assistance • Advanced experience in Cold calling, travel itinerary, Scheduling, email management, book keeping, data entry chargeback reduction and discord mitigation. • Excels in provision of Sales, Administrative, Technical and creative support to clients.

𝙀𝙫𝙚𝙧 𝙩𝙧𝙞𝙚𝙙. 𝙀𝙫𝙚𝙧 𝙛𝙖𝙞𝙡𝙚𝙙. 𝙉𝙤 𝙢𝙖𝙩𝙩𝙚𝙧. 𝙏𝙧𝙮 𝙖𝙜𝙖𝙞𝙣. 𝙁𝙖𝙞𝙡 𝙖𝙜𝙖𝙞𝙣. 𝙁𝙖𝙞𝙡 𝙗𝙚𝙩𝙩𝙚𝙧. 𝙄𝙢𝙥𝙧𝙤𝙫𝙚 𝙚𝙫𝙚𝙧𝙮 𝙩𝙞𝙢𝙚, 𝙗𝙚𝙘𝙖𝙪𝙨𝙚 𝙘𝙤𝙣𝙨𝙞𝙨𝙩𝙚𝙣𝙘𝙮 𝙗𝙪𝙞𝙡𝙙𝙨 𝙧𝙚𝙨𝙪𝙡𝙩𝙨. As a Personal Virtual Assistant, with a strong focus on Data Entry, Email Management, and Outreach, I handle your day-to-day tasks so you can focus on growing your business. 🔹 𝑾𝒉𝒂𝒕 𝑰 𝑪𝒂𝒏 𝑫𝒐 𝑭𝒐𝒓 𝒀𝒐𝒖: ✅ Accurate Data Entry & Database Management ✅ Email Management (Inbox organization, replies, follow-ups) ✅ Outreach Support (Messaging, coordination, prospect handling) ✅ CRM Updates & Data Handling (GHL & others) ✅ Image Annotation & Data Labeling ✅ Video Sourcing & Web Research ✅ Calendar Management & Admin Support 🛠️ 𝑻𝒐𝒐𝒍𝒔 & 𝑷𝒍𝒂𝒕𝒇𝒐𝒓𝒎𝒔 𝑰 𝑼𝒔𝒆: ✔️ Google Sheets & Microsoft Excel ✔️ CRM Systems ✔️ Email Tools ✔️ Outreach Tools ✔️ Canva ✔️ WordPress & Shopify ✔️ Google Docs & Google Drive ✔️ Trello / Asana ✔️ Slack / Zoom ✔️ ChatGPT & AI Tools 🎯 𝑰 𝒂𝒎 𝒉𝒊𝒈𝒉𝒍𝒚 𝒇𝒐𝒄𝒖𝒔𝒆𝒅 𝒐𝒏: ✨ Accuracy ⚡ Fast Turnaround 📌 Clear Communication 📊 Organized Workflow If you're looking for a dependable, detail-oriented Virtual Assistant who can handle tasks efficiently and professionally, I’m here to help. 📩 𝙎𝙚𝙣𝙙 𝙢𝙚 𝙖 𝙢𝙚𝙨𝙨𝙖𝙜𝙚 𝙖𝙣𝙙 𝙡𝙚𝙩’𝙨 𝙜𝙚𝙩 𝙨𝙩𝙖𝙧𝙩𝙚𝙙! Best regards, 𝒁𝒂𝒊𝒅 𝑨𝒉𝒎𝒂𝒅

Office administration Microsoft office Client service & customer care Skype and Teams

Hi, my name is Tiffany Ann Reyes. I am a seasoned Executive Assistant/Executive Secretary with over 9 years of experience working with C-level executives and 3 years experience in Virtual Assistance, mostly Operations and Project Management. ✓ Project Management ✓ Operations Management ✓ Data Entry ✓ Research ✓ Customer Support ✓ Document conversion/formatting ✓ Email Management ✓ Calendar Management ✓ Meeting scheduling ✓ Podcast booking ✓ Google Workspace ✓ Microsoft Office

Hi, I am Anne Sophie. Translator and proof-reader in French and English. 8 years experience Let's keep in touch