Authentise is entering a new phase of growth, with major new contracts, a larger operational footprint, and more complexity across the US and UK. We need a highly capable Operations & Office Manager to help keep the company running cleanly. This is a high-trust, part-time role with real responsibility. You will work directly with the CEO and own many of the company’s core administrative processes across people operations, payroll, finance admin, compliance deadlines, vendors, travel, documentation, and internal systems. This is not a narrow admin job. You will be the person who makes sure important things do not fall through the cracks: payroll is prepared on time, new hires are onboarded properly, departing employees are offboarded cleanly, expenses and invoices are reconciled, renewals are tracked, and operational loose ends become completed work. The role is expected to start at roughly 10 hours per week, with some flexibility for urgent or time-sensitive requests. For the right person, there is real scope to grow the role over time as Authentise scales. The right candidate has strong judgment, discretion, follow-through, and initiative. You should be comfortable in a remote, fast-moving startup where requests are sometimes ambiguous, deadlines matter, and the answer is often: “please figure out the cleanest way to get this done.” You should have strong working knowledge of Google Workspace, Slack, spreadsheets, cloud file management, payroll or finance systems, and modern admin tools. More importantly, you should be organized, responsive, practical, and able to work independently without needing constant direction. HR and people operations -Manage onboarding and offboarding for US and UK employees and contractors -Collect, file, and track new hire documentation -Coordinate background checks, reference checks, right-to-work documentation, benefits enrollment, and visa-related reminders -Maintain employee records, onboarding lists, holiday tracking, and asset records Payroll, expenses, and finance administration -Prepare monthly payroll inputs for approval across ADP and Xero -Reconcile expenses, receipts, VAT records, and company card transactions -Coordinate with bookkeepers, accountants, benefit administrators, and insurers -Save invoices, receipts, and supporting documents in the correct finance folders -Support end-of-year financial review, accounts preparation, audits, and filings Company administration and compliance -Track recurring deadlines for insurance renewals, tax filings, audits, Companies House requirements, and other operating obligations -Maintain vendor and subscription records -Support customer vendor onboarding and subscription approvals -Maintain the asset register and help ensure departing employees are removed from systems promptly -Follow internal processes for export-control screening and cyber/security handoffs Executive and team support -Support the CEO with calendar, admin, travel, meetings, and follow-ups -Arrange staff travel, team meetings, office events, and board logistics -Prepare or coordinate presentation, promotional, and administrative materials -Provide light recruiting support, including candidate sourcing on LinkedIn, Upwork, or similar platforms Success in this role means payroll is ready on time, expenses are reconciled, renewals do not get missed, onboarding and offboarding are handled cleanly, documents are filed where others can find them, and the CEO does not have to chase basic operational admin. We are open to applications from anybody based on the US East Coast but will show preference to people that can drive into Philadelphia with relative easy once or twice a year if needed.

We are a growing advertising agency with deep roots in the digital world. We are currently undergoing a shift in our pricing, production, and project management practices and need help bringing order to a few projects. We are seeking a project manager who has deep experience in advertising and marketing campaigns, preferably with agency experience. Experience with PMI, AdSub Culture, and other professional resources would be highly helpful. If you're a detail-oriented, creative person that likes to bring organization and coordination to teams, we hope you to apply.

Full-Time | Long-Term | Remote 30+ hours per week Pay: $18-$22/hour We are looking for a long-term Leasing Assistant who is reliable, detail-oriented, solution-driven, and an exceptional communicator to join our growing team. This is a full-time remote position supporting the leasing operations for our portfolio of single-family rental homes. If you thrive in a fast-paced environment, enjoy helping people, and take pride in staying organized, we'd love to hear from you. Responsibilities Coordinate and schedule property showings for prospective tenants Respond promptly to leasing inquiries via phone, email, and text Follow up with prospective tenants to maximize leasing conversions Create, update, and publish rental listings across platforms such as Zillow, TurboTenant, and other marketing sites Manage the leasing pipeline and tenant records in AppFolio Process rental applications and assist applicants through the approval process Prepare lease documents and coordinate lease signings and move-ins Set up utility accounts for newly acquired properties and coordinate utility transfers before new tenants move in to ensure all essential services are active and ready for occupancy Become familiar with each property's HOA, including its rules, application requirements, fees, and approval timelines Prepare, submit, and track HOA applications, ensuring all required documentation is complete and approvals are received before move-in Communicate with HOA management companies regarding application status and approvals Maintain accurate records of prospects, applications, leases, HOA approvals, and tenant communications in AppFolio Keep leasing files organized and up to date Track leasing activity and provide regular updates to the team Proactively identify and resolve issues before they become problems Requirements Previous leasing or property management experience is required AppFolio experience is strongly preferred Experience working with HOA application processes is preferred Outstanding written and verbal communication skills (Communication A+) Strong customer service skills with a friendly and professional attitude Highly organized with exceptional attention to detail Ability to manage multiple properties and deadlines simultaneously Comfortable using AppFolio, online listing platforms, and Google Workspace or Microsoft Office Self-motivated and able to work independently in a remote environment Reliable high-speed internet and a dedicated home office Looking for a long-term opportunity with a growing company What We're Looking For A proactive problem solver who takes ownership Someone who communicates clearly, follows through, and pays attention to detail Positive attitude with a strong sense of urgency Dependable, accountable, and eager to grow with our team A team player who genuinely enjoys helping prospective tenants and creating a smooth leasing experience Job Details Position: Remote Leasing Assistant Employment: Full-Time Hours: 30+ hours per week Duration: Long-term (6+ months) Experience Level: Intermediate Compensation: $15–$18 per hour

we serve NYC’s most vulnerable young citizens while working to enact a more equitable education system for all. Position Overview As Operations Manager, you will serve as a vital organizational leader by providing expert partnership to the Executive Director. You play a critical role in supporting the overall operations, development, communications, and fundraising efforts. This role is ideal for a highly organized, proactive, and mission-driven individual who thrives in a fast-paced nonprofit environment. In this role, you will oversee day-to-day operations, improve internal communication systems, maximize efficiencies in program delivery, manage our CRM, enhance donor/funder communications, support events, and assist in managing grants. You will work closely with the Executive Director and Philanthropy Director to streamline development efforts, strengthen donor engagement, and inspire corporate sponsorships as we enter our second decade of growth. Key Responsibilities 1. Operations Management: • Develop and implement efficient operational systems and policies that supports organization-wide growth. • Oversee administrative tasks, ensuring smooth daily operations. • Maintain accurate organizational records, program statistics, digital archives, and donor relations data (Google Drive, Salesforce). • Ensure compliance with HR and employee requirements, including certifications, fingerprinting, and CPR training. • Keep nonprofit certification and funding platforms up to date (SAM.gov, MOCS, Candid, etc.). • Support programming operations as needed, including helping program directors gather surveys and other impact metrics 2. Development & Fundraising Support: • Partner closely with the Philanthropy Director to manage CRM, donor engagement, corporate sponsorships, fundraising campaigns, and events. • Conduct research to identify potential donors, corporate sponsors, and grant opportunities. • Assist in the preparation of grant applications, proposals, and donor reports. • Manage the grant application calendar, ensuring deadlines. • Support corporate partnership outreach and sponsorship fulfillment. • Assist with donor stewardship, including benefits delivery • Stay informed on industry trends and best practices in nonprofit development and fundraising. 3. Communications & Stakeholder Engagement: • Enhance and systemize communication strategies between programming partners. • Draft impactful messaging and updates to keep stakeholders engaged, including board of directors. • Manage timely acknowledgments of donations and contributions. • Assist with internal communications for the teaching team. • Support social media and email marketing efforts to engage our community. 4. Fundraising & Events Support: • Assist in the planning and execution of fundraising events, including logistics, promotion, and donor engagement. • Collaborate with the Executive Director and Philanthropy Director to explore new sponsorships and funding opportunities. • Manage our Charity Running Program, including recruitment, runner engagement and fundraising support, and communication with partner organizations • Help coordinate donor appreciation events and campaigns. • Manage day-of and post event logistics and communications 5. Systems & Executive Support: • Continue building out Salesforce CRM and other digital tools to improve efficiency. • Assist with ad-hoc projects and operational needs to ensure the success of Org. Qualifications: • Bachelor’s degree in Nonprofit Management, Business, Communications, or a related field. • Proven experience in nonprofit operations, communications, fundraising, or administration. • Strong written and verbal communication skills. • Excellent organizational and project management abilities. • Proficiency in Google Suite, Microsoft Office, donor management software, Monday.com, and email marketing platforms. • Ability to work independently and collaboratively in a small but dynamic team. • Creative problem-solver with a proactive approach to organizational challenges. • Passion for youth empowerment, arts education, and Org’s mission. Additional Information: This is a remote-flexible position. 20-40 hours. What is not a good fit for our organization Negative Nellies People who require high touch, self starters a must! Judgy people People who are anti AI or unwilling to hear

Executive Assistant & Growth Coordinator (U.S. Based) I am seeking a highly organized, technologically savvy, and action-oriented Executive Assistant to help manage multiple business ventures, marketing initiatives, and special projects. This is not a traditional administrative assistant position. I need someone who can think independently, solve problems, conduct research, manage projects, coordinate social media activities, make phone calls, follow up with contacts, and help execute business initiatives from start to finish. The ideal candidate is comfortable working with technology, AI tools, social media platforms, and business software. They should be confident communicating with people, highly organized, and capable of taking ownership of projects without constant supervision. Current Projects Growlio A restaurant profitability and operations platform designed to help restaurant owners improve margins, control costs, and grow their businesses. Book Publishing I am preparing to self-publish a novel and need assistance coordinating publishing, marketing, promotional activities, and launch planning. Business Development Research, outreach, lead generation, partnerships, marketing initiatives, and special projects. Responsibilities Executive Support • Manage projects and priorities • Organize schedules and deadlines • Coordinate meetings and follow-up activities • Prepare summaries and action plans • Maintain organized project documentation Social Media Management • Assist with LinkedIn growth initiatives • Schedule and manage social media content • Coordinate content creation • Track engagement and performance • Help build brand awareness for Growlio and other projects • Work with content creators and freelancers when needed Marketing & Growth • Assist with webinar coordination • Research marketing opportunities • Help identify lead generation opportunities • Build and maintain prospect lists • Coordinate outreach campaigns • Support customer acquisition efforts Book Publishing Support • Coordinate self-publishing activities • Research publishing resources • Assist with launch planning • Identify promotional opportunities • Coordinate outreach to reviewers, podcasts, influencers, and media contacts Research & Business Support • Research vendors, software, tools, and service providers • Research franchise organizations, restaurant groups, and industry contacts • Gather competitive intelligence and market data • Prepare concise summaries and recommendations Communication & Outreach • Make outbound phone calls • Follow up with prospects and vendors • Coordinate appointments and meetings • Communicate professionally with business contacts • Assist with relationship management Technology & AI • Utilize AI tools to improve efficiency • Assist with automation projects • Learn and adopt new software quickly • Manage CRM and project management systems • Troubleshoot basic technology issues independently Required Qualifications • Must be based in the United States • Excellent written and verbal communication skills • Strong organizational and project management skills • Comfortable making outbound phone calls • Strong research abilities • Tech-savvy and comfortable learning new software • Experience using AI tools such as ChatGPT and similar platforms • Experience with social media management • Self-motivated and highly organized • Strong follow-through and attention to detail Preferred Experience • Executive Assistant experience • Marketing or business development experience • Social media management experience • Publishing or book marketing experience • Startup experience • CRM experience • Project management experience • Restaurant or franchise industry experience The Ideal Candidate You are: • Extremely organized • Technology savvy • Comfortable with AI tools • Confident on the phone • Resourceful and proactive • Action-oriented • Able to manage multiple projects simultaneously • Comfortable working independently You are not: • Waiting for constant direction • Afraid to pick up the phone • Easily overwhelmed by competing priorities • Looking for a purely administrative role Hours & Compensation • Part-time to start (10–20 hours per week) • Potential for long-term growth • Hourly compensation based on experience and proven ability to execute

Hi ! We’re hiring a Sales Manager right now. Quick rundown: remote role, guaranteed monthly base + per-activity pay + uncapped commission, working our warm and cold leads. Everything’s in the attached PDF. If you’re interested, reply and we’ll set up a quick call. Maryna · ARMA

About the Role I'm a full-time systems engineer and entrepreneur running multiple active businesses, a growing content brand, and personal operations simultaneously. I had a general VA before the role didn't stick because it lacked structure and real ownership. I'm not looking for a task-taker. I need a proactive operator who thinks ahead, builds systems, and executes without hand-holding. This is a high-trust, high-ownership role. If you thrive in chaos and bring order to it this is for you. Core Responsibilities 1. Notion Systems Management (MANDATORY) Managing workspace, dashboards, and project trackers Building and maintaining execution systems, SOPs, and checklists Time-blocking calendar and running weekly reviews Turning raw ideas into structured action plans Examples: CRM pipelines, content calendars, accountability systems 2. Executive Assistant / Personal Operations Calendar management · deadline tracking · travel coordination · inbox organization · vendor communication · research · follow-up management · appointment scheduling · briefing doc creation. 3. Content Operations / Social Media Support Organize content ideas · manage the content calendar · repurpose content across platforms · draft captions · research trends · coordinate posting workflows · manage brand assets. Platforms: Instagram · TikTok · X/Twitter · LinkedIn Youtube Shorts Canva, CapCut, basic video editing. 4. Media / Camera Coordination (Bonus) Experience helping coordinate shoots, creating shot lists, organizing filming schedules, or working with videographers is a big plus. If you have personal production skills, mention them. --- Required Skills - Advanced Notion (must demonstrate proficiency) - Executive assistant or operations experience - Strong written English and communication - Calendar and project management - Social media workflow understanding - Detail-oriented with strong follow-through - Problem-solving mindset Bonus: Canva · CapCut · Video editing · Content strategy · Stan · AI tools (ChatGPT, Claude, etc.) --- Ideal Candidate You are highly organized, sharp, and self-directed. You take ownership and bring order to chaos. You communicate proactively, flag issues early, and execute without being micromanaged. You've supported a busy entrepreneur or executive before — that experience is a major plus. You're available during Central Time (GMT-6) business hours. This is a long-term working partnership, not a gap fill.

Organizational Performance Group (OPG) invites proposals from qualified independent marketing contractors to provide ongoing marketing support services for a boutique consulting firm. The engagement is remote and flexible, estimated at 3–6 hours per week, and is intended as an independent contractor arrangement. Scope of Services • Refinement and maintenance of an annual marketing and client nurturing calendar • Creation and scheduling of weekly LinkedIn content to maintain an active and professional organizational presence • Ongoing website updates to reflect current content, services, and events • Support of email marketing campaigns, including quarterly newsletters and event announcements • Administration of OPG’s HubSpot instance, including oversight of contact database cleanup and ongoing CRM maintenance • Development of recommendations to strengthen OPG’s overall marketing effectiveness

Real Estate Acquisitions Coach — Test & Refine AI Voice Agents We have AI voice agents (inbound, outbound, and speed-to-lead for web leads) that handle motivated seller calls for a real estate investment company. They work — but we need them to sound like a real acquisitions rep, not a bot. **You'll:** - Call into and receive calls from our agents as different seller personas - Try to break them, then tell us what's off - Rewrite robotic lines with language a real rep would use - Flag missing discovery questions and weak objection handling **You are:** - A real estate acquisitions rep / ISA / wholesaler with thousands of seller calls under your belt - Experienced across inbound, outbound, and web lead follow-up - Able to explain *why* a line lands or doesn't **Start:** Paid test / 5 mock calls with Video feedback. Ongoing work if it's a fit. **To apply, send:** 1. How many seller calls have you personally handled? 2. Your best opening line for a 60-day-old lead 3. Your hourly rate Not looking for prompt engineers or copywriters — looking for an operator who's lived in these calls.

I'm looking for someone who can help me manage and grow a content-driven brand. This is not a typical social media manager position. I'm not looking for someone who simply schedules posts. I'm looking for someone who can think critically, challenge ideas when appropriate, and help improve execution. Someone who combines strong organizational skills with good creative judgment. Someone who can help manage content workflows, coordinate freelancers, review content, identify creator opportunities, and act as a trusted sounding board for content decisions. You'll be working directly with me and helping turn ideas into executed content. Responsibilities: Maintain and manage a content calendar Coordinate writers, editors, designers, and creators Schedule and publish content Review content and provide feedback before approval Help organize content production workflows Scout creators, influencers, communities, and interesting story opportunities Track deadlines and keep projects moving Recommend content ideas and improvements Help maintain consistency across channels What I'm Looking For Strong organizational skills Excellent communication Good creative instincts Ability to think independently Experience with content operations, social media, creator management, or digital media Familiarity with tools such as Airtable, Meta ads, Google Workspace, etc. Ideal Candidate You're the type of person who can say: 'Let's keep this lean.' 'This post is good, but I'd change the hook.' 'We should feature this creator.' 'We're posting too much of one type of content.' 'Here's what needs your approval and here's what I've already handled.' 'I don't think we need another tool for this.' 'Let's focus on what is actually moving the business forward.' Cost Structure: Monthly retainer preferred